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- Tasks: Support the Legal and Records Team with administration and organisation.
- Company: Join a government organisation with a supportive and proactive culture.
- Benefits: Competitive hourly rate, hybrid working, and valuable experience in a legal environment.
- Why this job: Make a difference in a dynamic team while developing your legal administrative skills.
- Qualifications: Experience as a Secretary/P.A. in a legal setting and strong organisational skills.
- Other info: Fast-paced environment with opportunities for personal growth and development.
The predicted salary is between 11 - 12 £ per hour.
TurnerFox are recruiting for an experienced Legal Administrator / Legal Support Officer to join a government organisation and provide support to the Legal and Records Team and manage the day-to-day office and team procedures to ensure that the team's administrative requirements are met.
The Role of Temporary Legal Support Officer / Secretary
- Provide support to the Legal and Records Team and ensure that the team's administrative requirements are met.
- Provide support to the Legal Team in forward planning, chasing responses, completing tasks and general administration where appropriate.
- File and organise deeds and correspondence using electronic systems and data retrieval systems.
- Effectively manage the teams' inboxes and coordinate diaries to support organisational priorities; prioritising emails and responding when necessary.
- Liaise with external legal providers on behalf of the Head of Legal and Records and draft and answer and respond to calls.
- Liaise with the Executive Assistants in relation to the Head of Legal and Records' attendance at ELT meetings and liaison with Directors.
- Organise meetings on behalf of the Legal and Records team with internal clients and external bodies including managing the teams' diaries.
- Maintaining the register of legal instructions and liaising with the relevant stakeholders to ensure that deadlines are met.
- To liaise with internal stakeholders, external solicitors, local authorities and members of the public in relation to legal matters within the team and to be the first port of call within the team in order to allocate to the correct legal adviser.
- Assist in managing the external legal providers including the budget by monitoring the financial spend for each external legal matter and keep the tracker up to date.
- Raising with the Head of Legal and Records should any issues be identified.
What We Need for the role of The Role of Temporary Legal Support Officer / Secretary
- Previous experience of being a Secretary / P.A. providing support to solicitors / lawyers.
- Experience of procurement systems in the raising of POs and processing corresponding invoices.
- Experience of working in a Legal environment ideally property would be an advantage.
- Accuracy to a high standard in written and spoken communications, filing and retrieval.
- Ability to develop positive relationships with external lawyers and stakeholders.
- Advanced skills in MS Office with the ability to work with confidential information.
- Experience of multi-tasking and be able to operate in a fast-paced environment.
- Excellent organisational skills.
- Ability to work accurately to a high standard, problem solve, prioritise and meet deadlines.
- Excellent communication skills.
- Must be available on temporary basis.
If you're ready for your next step and want to join a supportive, proactive team, apply now!
Unfortunately, due to the volume of applications received we are unable to respond with feedback to all applicants. If you have not heard from us via telephone or email within 3 days, please assume that your application has been unsuccessful on this occasion. Thank you for applying with us.
Legal Support P.A employer: TurnerFox Recruitment
Contact Detail:
TurnerFox Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Legal Support P.A
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal field and let them know you're on the hunt for a Legal Support P.A role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the organisation and its legal team. Familiarise yourself with their recent projects or challenges they might be facing. This will help you tailor your answers and show that you're genuinely interested in the role.
✨Tip Number 3
Practice your communication skills! As a Legal Support P.A, you'll need to liaise with various stakeholders. Role-play common scenarios with a friend to boost your confidence and ensure you can articulate your thoughts clearly.
✨Tip Number 4
Don't forget to apply through our website! It's the best way to ensure your application gets seen. Plus, we love seeing familiar names pop up when we're reviewing candidates. Let's get you that Legal Support P.A position!
We think you need these skills to ace Legal Support P.A
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the role of Legal Support P.A. Highlight any relevant experience you have in legal administration and your skills in managing diaries and correspondence. We want to see how your background fits with what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this temporary role. Mention specific experiences that relate to the job description, like your ability to liaise with external legal providers or manage multiple tasks effectively.
Show Off Your Communication Skills: Since this role requires excellent communication skills, make sure your application reflects that. Use clear and concise language, and double-check for any typos or errors. We appreciate attention to detail, especially in written communications!
Apply Through Our Website: Don't forget to apply through our website! It’s the best way for us to receive your application and keep track of all submissions. Plus, it shows you're keen on joining our supportive team at StudySmarter!
How to prepare for a job interview at TurnerFox Recruitment
✨Know Your Legal Stuff
Brush up on your legal terminology and processes relevant to the role. Familiarise yourself with common legal documents and procedures, especially those related to property law, as this could give you an edge in discussions during the interview.
✨Showcase Your Organisational Skills
Prepare examples that demonstrate your ability to manage multiple tasks and priorities effectively. Think of specific instances where you successfully coordinated diaries or managed inboxes, as these are key aspects of the role.
✨Communicate Clearly
Practice articulating your thoughts clearly and concisely. Since the role requires excellent written and spoken communication skills, consider preparing a brief summary of your experience that highlights your ability to liaise with stakeholders and manage correspondence.
✨Be Ready for Scenario Questions
Anticipate questions that may involve problem-solving or prioritising tasks under pressure. Prepare to discuss how you would handle specific situations, such as managing tight deadlines or dealing with conflicting priorities, to showcase your critical thinking skills.