At a Glance
- Tasks: Support event organisation, manage diaries, and assist with bids and client correspondence.
- Company: Join a diverse and inclusive team at Turner & Townsend.
- Benefits: Gain valuable experience in administration and event management while working in a supportive environment.
- Other info: Opportunity to learn about the construction and professional services industry.
- Why this job: Perfect for those who love multitasking and want to make an impact in a dynamic setting.
- Qualifications: Strong communication skills and experience in diary management are essential.
The predicted salary is between 30000 - 40000 £ per year.
Responsibilities
- Support with the organisation of events such as round table panel discussions, networking events, business to business meetings, and conferences which could include the preparation of presentations & materials.
- Support the directors in diary management, booking appointments, arranging conference rooms, refreshments, etc for internal and external meetings with new prospective clients and networking opportunities.
- Management and booking of travel and accommodation when required.
- Monitor post as appropriate and ensure that all client related correspondence is passed on to an appropriate director if the relevant person is out of the office.
- Any other general administration activities required in support of the management of the wider team and business development activities.
- Leading the co-ordination, completion and submission of bids. This will require managing the input from directors and technical staff as well as collating the standard company information such as insurance certificates, legal entity address details etc, from our bid portal.
- Managing our client and marketing databases / D365 opportunities database including maintaining of client contact details.
- Support with cost centre finance invoicing / purchasing as directed by the cost centre leads.
- Assist the bid management process, in conjunction with the wider team / business.
Qualifications
- Excellent written and verbal communication skills.
- Experience of dealing with complex diary management.
- Pro-active and approachable – well organised, innovative and a strong communicator.
- Ability to work under pressure, to deadlines, manage multiple tasks and ability to prioritise.
- Proficient in Microsoft Word, Excel and PowerPoint.
- Experience of working with bid portals.
- Knowledge of construction and/or professional services industry.
- Proven experience in the delivery of bid documents including marketing documents, prequalification questionnaires, tenders, presentations and some basic graphic design (within the brand guidelines).
- The ability to learn new procedures quickly and liaise with clients and staff on many different levels.
- The role holder must have experience taking responsibility for managing their work and working with minimal supervision to achieve the outcomes required for the team.
- Experience of dealing with confidential material.
- Experience of supporting on event organisation.
- Dealing with correspondence from clients and respond to client queries.
- Experience of basic finance administration/system eg: invoicing, purchase ledger.
- Experience working in Dynamics365 (in relation to opportunities tracking, fees and raising of invoices).
SOX control responsibilities may be part of this role, which are to be adhered to where applicable.
Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.
Team Administrator FTC 12 months employer: TURNER & TOWNSEND
Turner & Townsend is an exceptional employer that fosters a collaborative and inclusive work culture, making it an ideal place for a Team Administrator to thrive. With a strong emphasis on employee growth and development, the company offers numerous opportunities for professional advancement while supporting a healthy work-life balance in a dynamic environment. Located in a vibrant area, employees benefit from engaging networking events and a diverse range of projects that enhance their skills and career prospects.
StudySmarter Expert Advice🤫
We think this is how you could land Team Administrator FTC 12 months
✨Tip Number 1
Get your networking game on! Attend industry events, conferences, and meet-ups to connect with potential employers. Remember, it’s all about who you know, so don’t be shy – introduce yourself and make those connections!
✨Tip Number 2
Practice makes perfect! Before any interview, do a mock run with a friend or family member. This will help you get comfortable with your answers and boost your confidence when it’s time to shine in front of the real deal.
✨Tip Number 3
Show off your skills! Bring along a portfolio or examples of your work to interviews. Whether it’s presentations, bid documents, or event organisation, having tangible proof of your abilities can really set you apart from the competition.
✨Tip Number 4
Don’t forget to follow up! After an interview, send a quick thank-you email to express your appreciation for the opportunity. It shows your enthusiasm and keeps you fresh in their minds as they make their decision.
We think you need these skills to ace Team Administrator FTC 12 months
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight your experience in diary management, event organisation, and bid submissions. We want to see how your skills match the responsibilities listed in the job description!
Show Off Your Communication Skills:Since excellent written and verbal communication is key for this role, ensure your application is clear, concise, and free of errors. We love a well-structured application that reflects your ability to communicate effectively!
Highlight Relevant Experience:Don’t forget to mention any experience you have with Microsoft Office, particularly Word, Excel, and PowerPoint, as well as any familiarity with bid portals. This will help us see how you can hit the ground running!
Apply Through Our Website:We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at TURNER & TOWNSEND
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Team Administrator. Familiarise yourself with event organisation, diary management, and bid processes. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Showcase Your Communication Skills
Since excellent written and verbal communication is key for this position, prepare examples of how you've effectively communicated in previous roles. Whether it's managing client correspondence or coordinating with team members, be ready to share specific instances where your communication made a difference.
✨Demonstrate Your Organisational Skills
The ability to manage multiple tasks and prioritise is crucial. Think of times when you've successfully juggled various responsibilities, especially under pressure. Be prepared to discuss your methods for staying organised, whether it’s through digital tools or traditional lists.
✨Familiarise Yourself with Relevant Tools
Since proficiency in Microsoft Office and experience with Dynamics365 are important, brush up on these tools before your interview. If you have any experience with bid portals or finance administration systems, be sure to mention it. Showing that you're tech-savvy can give you an edge!
