At a Glance
- Tasks: Manage document control systems and ensure compliance with project documentation standards.
- Company: Join Turner & Townsend, a global leader in professional services with over 22,000 employees worldwide.
- Benefits: Enjoy flexible working options and the chance to work on impactful projects.
- Other info: Opportunity to develop skills in a supportive environment with a focus on training and growth.
- Why this job: Be part of a dynamic team transforming infrastructure and enhancing lives through innovative solutions.
- Qualifications: Must have security clearance and 2+ years experience with industry-leading document control software.
The predicted salary is between 28800 - 43200 £ per year.
Company Description
Turner & Townsend is a global professional services company with over 22,000 people in more than 60 countries.
Working with our clients across real estate, infrastructure, energy and natural resources, we transform together delivering outcomes that improve people’s lives. Working in partnership makes it possible to deliver the world’s most impactful projects and programmes as we turn challenge into opportunity and complexity into success.
Our capabilities include programme, project, cost, asset and commercial management, controls and performance, procurement and supply chain, net zero and digital solutions.
We are majority-owned by CBRE Group, Inc., the world’s largest commercial real estate services and investment firm, with our partners holding a significant minority interest. Turner & Townsend and CBRE work together to provide clients with the premier programme, project and cost management offering in markets around the world.
Please visit our website: www.turnerandtownsend.com
Job DescriptionWe are currently seeking to recruit a Security Cleared Document Controller to join our Infrastructure Digital business. This role is varied and challenging and will involve working with multi-disciplinary project delivery teams. Initiative and problem-solving skills are a must, as are strong interpersonal and communication skills, experience using control procedures, and using Common Data Environments (CDE) / Electronic Document Management Systems (EDMS).
Key Responsibilities
- Management of CDE / EDMS – Undertake day to day user account management. Respond to ad-hoc requests from users to move or rename any incorrectly uploaded file / document.
- Document Quality Control - Compliance monitoring of incoming and outgoing documents into the system, making sure that documents are in the correct format and with the correct metadata.
- Project Communication – Management of project related mail and correspondence and RFI’s via the system
- Information Packages - Support the assembly of information packages and check package completeness during design review and approval process to the relevant person and report on adherence to timescales form a defined standard
- Provide CDE Guidance and maintain training log – Organise training sessions for new users and refresher training for existing users. Provide guidance of file naming protocols. Create and maintain training logs.
- Maintain Container Configuration & Workflows – Undertake regular checks on file / document links across the system and fix as required. Undertake regular checks of file / document workflows and release / move-on any locked workflows.
- Maintain User Directories, IM Protocol and File naming protocol – Update and maintain the user access matrix, IM and File naming protocols to reflect new projects and users of the system.
- Respond to ad-hoc requests relating to document management/CDE – Provide ad-hoc advice and guidance on use of the CDE \\ EDMS system and associated user guides and policy documents.
- Support the configuration and implementation of client CDE / EDMS.
- Interfacing with BIM standards, processes and 3D models and data within the CDE / EDMS.
Essential Skills & Experience
Security Clearance Required for this role
- Experienced Document Controller with 2+ year’s relevant experience in industry leading CDE software.
- A working knowledge of the standards which define ISO 19650 Information Management
- Expert user level experience using at least one of the following: Aconex, ViewPoint/4P, Asite, Bentley Projectwise.
- Ability to work remotely with support.
- Excellent organisation skills.
- Ability to stay on focus and carry out tasks in a timely and accurate manner.
- Migrating data between systems.
- Uploading and cataloguing documents.
- Gaining an understanding of the services being offered by the team and seek to more effectively communicate with clients and external organisations.
- Developing excellent working relationships with the client and contractors/consultants involved in the provision of services.
Desirable Skills & Experience
- Experience in engaging with stakeholders to analyse and define changes to an EDMS to accommodate changing project requirements.
- Use of workflows within an EDMS.
- Experience working in a site environment an advantage.
- Willing to learn and become proficient in Information Management.
#LI-VF1
Additional InformationAll your information will be kept confidential according to EEO guidelines.
SOX control responsibilities may be part of this role, which are to be adhered to where applicable.
Join our social media conversations for more information about Turner & Townsend and our exciting future projects:
It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time.
Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property ofTurner & Townsend and arenot subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team,to submit candidates for review.
SOX control responsibilities may be part of this role, which are to be adhered to where applicable.
Join our social media conversations for more information about Turner & Townsend and our exciting future projects:
It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time.
Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property ofTurner & Townsend and arenot subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team,to submit candidates for review.
#J-18808-LjbffrSecurity Cleared Document Controller- Glasgow- Infrastructure Digital employer: TURNER & TOWNSEND
Turner & Townsend is an exceptional employer, offering a dynamic work environment in Glasgow that fosters collaboration and innovation within the infrastructure digital sector. Employees benefit from comprehensive training opportunities, a strong emphasis on professional development, and the chance to work on impactful projects that enhance communities. With a supportive culture and a commitment to employee well-being, Turner & Townsend stands out as a rewarding place to build a meaningful career.
StudySmarter Expert Advice🤫
We think this is how you could land Security Cleared Document Controller- Glasgow- Infrastructure Digital
✨Tip Number 1
Familiarise yourself with the Common Data Environment (CDE) and Electronic Document Management Systems (EDMS) mentioned in the job description. Having hands-on experience with software like Aconex or Bentley Projectwise will give you a significant edge.
✨Tip Number 2
Brush up on your knowledge of ISO 19650 Information Management standards. Understanding these standards will not only help you in the role but also demonstrate your commitment to the field during interviews.
✨Tip Number 3
Network with professionals in the infrastructure and document control sectors. Engaging with industry peers can provide insights into the role and may even lead to referrals, which can be incredibly beneficial.
✨Tip Number 4
Prepare to discuss your problem-solving skills and how you've used them in past roles. The ability to manage user accounts and respond to ad-hoc requests effectively is crucial, so have examples ready to share.
We think you need these skills to ace Security Cleared Document Controller- Glasgow- Infrastructure Digital
Some tips for your application 🫡
Understand the Role:Before applying, make sure to thoroughly read the job description for the Security Cleared Document Controller position. Understand the key responsibilities and required skills, such as experience with CDE/EDMS and document quality control.
Tailor Your CV:Customise your CV to highlight relevant experience that aligns with the job requirements. Emphasise your familiarity with document management systems and any previous roles where you managed documents or worked in a similar environment.
Craft a Strong Cover Letter:Write a compelling cover letter that showcases your enthusiasm for the role and the company. Mention specific experiences that demonstrate your problem-solving skills and ability to work with multi-disciplinary teams.
Highlight Security Clearance:Since this role requires security clearance, make sure to clearly state your current security status in your application. If you have prior experience working in a security-cleared environment, mention it to strengthen your application.
How to prepare for a job interview at TURNER & TOWNSEND
✨Understand the Role
Make sure you thoroughly understand the responsibilities of a Security Cleared Document Controller. Familiarise yourself with Common Data Environments (CDE) and Electronic Document Management Systems (EDMS), as well as the specific software mentioned in the job description, like Aconex or ViewPoint.
✨Showcase Your Experience
Prepare to discuss your previous experience as a Document Controller. Highlight any relevant projects where you've managed document quality control, user account management, or compliance monitoring. Be ready to provide examples of how you've successfully handled similar tasks.
✨Demonstrate Problem-Solving Skills
Since the role requires initiative and problem-solving skills, think of specific instances where you've had to troubleshoot issues within a document management system. Be prepared to explain your thought process and the steps you took to resolve the problems.
✨Communicate Effectively
Strong interpersonal and communication skills are essential for this role. Practice articulating your thoughts clearly and concisely. Be ready to discuss how you've built relationships with clients and stakeholders in the past, as this will be crucial in your new role.
