Project Administrator

Turner & Townsend is a global professional services company with over 22,000 people in more than 60 countries. We work across real estate, infrastructure, energy and natural resources to deliver outcomes that improve people’s lives. Our capabilities include programme, project, cost, asset and commercial management, controls and performance, procurement and supply chain, net zero and digital solutions.

We are seeking a Project Administrator with experience in a similar role. The Project Administrator will provide high‑quality general administrative support to the team, ensuring an efficient and effective administrative function.

• Provide general administration support to the team as appropriate.
• Produce, format and amend CVs, minutes, letters, reports, presentations and other documents on request.
• Keep all team documents up to date (mailing lists, organisational charts, etc.).
• Input and receipting of purchase orders into the finance system as needed.
• Answer and field general queries to the team, providing assistance as required.
• Mobilise new starters onto the project.
• Photocopy, print, bind, laminate and scan documents as requested.
• Provide day‑to‑day assistance to the Directors as necessary to contribute to the smooth running of the team.
• Book meeting rooms, maintain and manage the electronic booking system, set up rooms as per requests and arrange for refreshments and equipment.
• Order PPE and business cards for the team when required.
• Organise couriers for the team.
• Update the contacts and marketing database.
• Assist with the planning and organisation of events when required.
• Liaise with other office Team Administrators and Business Assistants and with external contacts.
• Manage highly confidential information.
• Conduct research and information gathering when required.
• Prepare expense returns for the team as required.
• Manage the people database.
• Demobilise leavers.
• Compliance with SOX control responsibilities where applicable.

• Experience as a Team Administrator, Team Secretary or Project Administrator, previously looking after a large and busy team.
• Professional, highly organised, efficient, reliable, with a good eye for detail, confident, self‑motivated, proactive and a good telephone manner.
• Willing to go ‘the extra mile’.
• Works well in a team and can work on their own initiative with minimum supervision.

Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.