At a Glance
- Tasks: Support real estate teams with event organisation, diary management, and bid submissions.
- Company: Join Turner & Townsend, a global leader in professional services with a collaborative culture.
- Benefits: Flexible working environment, opportunities for growth, and a focus on work-life balance.
- Other info: Diverse and inclusive workplace that values every voice and encourages personal development.
- Why this job: Be part of impactful projects that improve lives while developing your skills in a dynamic setting.
- Qualifications: Strong communication skills, experience in diary management, and proficiency in Microsoft Office.
The predicted salary is between 30000 - 40000 £ per year.
Turner & Townsend is a global professional services company with over 22,000 people in more than 60 countries. Working with our clients across real estate, infrastructure, energy and natural resources, we transform together delivering outcomes that improve people’s lives.
To help support our future long-term ambition and vision for growth, we are looking for a high calibre person to support our real estate teams for a FTC of 12 months. Some flexibility will be required to achieve deadlines and to attend meetings and networking events occasionally out of hours.
Main purpose of role:- Support with the organisation of events such as round table panel discussions, networking events, business to business meetings, conferences which could include the preparation of presentations and materials.
- Support the directors in diary management, booking appointments, arranging conference rooms, refreshments, etc for internal and external meetings with new prospective clients and networking opportunities.
- Management and booking of travel and accommodation when required.
- Monitor post as appropriate and ensure that all client related correspondence is passed on to an appropriate director if the relevant person is out of the office.
- Any other general administration activities required in support of the management of the wider team and business development activities.
- Leading the co-ordination, completion and submission of bids, managing the input from directors and technical staff as well as collating standard company information from our bid portal.
- Managing our client and marketing databases/D365 opportunities database including maintaining client contact details.
- Support with cost centre finance invoicing/purchasing as directed by the cost centre leads.
- Assist the bid management process, in conjunction with the wider team/business.
- Excellent written and verbal communication skills.
- Experience of dealing with complex diary management.
- Pro-active and approachable – well organised, innovative and a strong communicator.
- Ability to work under pressure, to deadlines, manage multiple tasks and ability to prioritise.
- Proficient in Microsoft Word, Excel and PowerPoint.
- Experience of working with bid portals.
- Knowledge of construction and/or professional services industry.
- Proven experience in the delivery of bid documents including marketing documents, prequalification questionnaires, tenders, presentations and some basic graphic design (within the brand guidelines).
- The ability to learn new procedures quickly and liaise with clients and staff on many different levels.
- Experience taking responsibility for managing their work and working with minimal supervision.
- Customer service/client facing skills.
- Experience of dealing with confidential material.
- Experience of supporting on event organisation.
- Dealing with correspondence from clients and responding to client queries.
- Experience of basic finance administration/system e.g. invoicing, purchase ledger.
- Experience working in Dynamics365 (in relation to opportunities tracking, fees and raising of invoices).
Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change. We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance. Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.
Team Administrator FTC 12 months in London employer: TURNER & TOWNSEND
Turner & Townsend is an exceptional employer that fosters a collaborative and inclusive work culture, empowering employees to make a meaningful impact in the real estate and infrastructure sectors. With a strong commitment to professional development, flexible working arrangements, and a focus on work-life balance, we ensure that our team members thrive both personally and professionally. Located in a vibrant environment, our employees benefit from networking opportunities and the chance to contribute to some of the world's most significant projects.
StudySmarter Expert Advice🤫
We think this is how you could land Team Administrator FTC 12 months in London
✨Tip Number 1
Networking is key! Attend industry events and connect with professionals in the real estate and construction sectors. Don't be shy; introduce yourself and share your enthusiasm for the role!
✨Tip Number 2
Prepare for interviews by researching Turner & Townsend's recent projects and values. Show us that you understand our mission and how you can contribute to our success.
✨Tip Number 3
Practice your communication skills! As a Team Administrator, you'll need to convey information clearly. Role-play common interview questions with a friend to boost your confidence.
✨Tip Number 4
Apply through our website for the best chance of getting noticed. Tailor your application to highlight your relevant experience and skills that align with the job description.
We think you need these skills to ace Team Administrator FTC 12 months in London
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight the skills and experiences that match the job description. We want to see how you can support our real estate teams, so be specific about your relevant experience!
Show Off Your Communication Skills:Since excellent written and verbal communication is key for this role, don’t hold back! Use clear and concise language in your application to demonstrate your ability to communicate effectively.
Highlight Your Organisational Skills:This role involves managing multiple tasks and deadlines, so make sure to showcase your organisational skills. Share examples of how you've successfully juggled various responsibilities in the past.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at TURNER & TOWNSEND
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Team Administrator role and its responsibilities. Familiarise yourself with diary management, event organisation, and bid processes, as these are key aspects of the job. This will help you answer questions confidently and demonstrate your genuine interest in the position.
✨Showcase Your Communication Skills
Since excellent written and verbal communication skills are crucial for this role, prepare examples that highlight your ability to communicate effectively. Think about times when you've successfully managed client correspondence or organised events, and be ready to discuss these experiences during the interview.
✨Demonstrate Your Organisational Skills
The role requires strong organisational abilities, so come prepared with examples of how you've managed multiple tasks or projects simultaneously. You could mention specific tools or methods you use to stay organised, especially if they relate to Microsoft Office or any relevant software like Dynamics365.
✨Be Ready for Scenario Questions
Expect scenario-based questions that assess your problem-solving skills and ability to work under pressure. Think about potential challenges you might face in the role, such as tight deadlines or last-minute changes, and prepare thoughtful responses that showcase your proactive approach and adaptability.
