Project Administrator in London

Turner & Townsend is a global professional services company with over 22,000 people in more than 60 countries. Working with our clients across real estate, infrastructure, energy and natural resources, we transform together delivering outcomes that improve people’s lives. Our capabilities include programme, project, cost, asset and commercial management, controls and performance, procurement and supply chain, net zero and digital solutions.

We are seeking a Project Administrator with experience in a similar role. As Project Administrator you will be responsible for providing high quality general administrative support to the team to implement and maintain an efficient and effective administrative function. This is an exciting role with lots of opportunities to get involved in.

Main Duties

• Provide general administration support to the team as appropriate
• Produce, format and amend CVs, minutes, letters, reports, presentations and any other documents if requested
• Keep all team documents up to date (mailing lists, organisational charts etc.)
• Inputting and receipting purchase orders onto the finance system as and when needed
• Answer and field general queries to the team, providing assistance as required
• Mobilisation of new starters onto the project
• Photocopying, printing, binding, laminating and scanning documents as requested
• Providing day-to-day assistance to the Directors as necessary to contribute to the smooth running of the team
• Book meeting rooms as requested and maintain and manage electronic booking system, set up rooms as per requests including arranging for refreshments to be provided in advance of booked meetings
• Set up equipment as requested
• Order PPE and Business Cards for the team when required
• Track team training compliance, timesheets, holidays etc.
• Organise couriers for the Team
• Updating the Contacts and Marketing database
• Assist with the planning and organisation of events as when required
• Liaise with other office Team Administrators and Business Assistants
• Liaise with external contacts
• Managing highly confidential information
• Conduct research and information gathering when required
• Prepare expense returns for team as required
• Management of the people database
• Demobilisation of leavers

Qualifications

• Team Administrator/Team Secretary/Project Administrator already, looking after a large and busy team
• Excellent Microsoft Office skills using Word, Excel, PowerPoint etc.
• Professional, highly organised, efficient, reliable, good eye for detail, confident, self-motivated, proactive, good telephone manner, willing to go ‘the extra mile’
• Works well in a team and can work on their own initiative with minimum supervision

Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change. We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance. Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.