Receptionist in Glasgow

Turner & Townsend is a global professional services company with over 22,000 people in more than 60 countries. We work with our clients across real estate, infrastructure, energy and natural resources, transforming together to deliver outcomes that improve people’s lives.

Responsibilities:

• Front of house/reception - acting as the first point of contact for colleagues, visitors and clients.
• Provides and maintains office induction materials.
• Ensures the office environment is safe for staff and visitors, including statutory compliance.
• Ensure that working environments comply with Health & Safety guidelines.
• Maintain an office emergency plan and communicate office closures/arrangements during festive seasons or emergencies.
• Provides Fire Warden responsibilities, ensuring fire precautions and drills are undertaken in accordance with guidelines.
• Manages the rota for office Key Holders.
• Accepts and processes all mail and deliveries, ensuring goods received are correct.
• Manages office suppliers (e.g. cleaners, milk, landlord) including taking, recording and reporting meter readings.
• Monitor office supplies by keeping track of inventory levels and ordering supplies as needed.
• Maintains and orders kitchen and bathroom supplies.
• Ensures office, meeting rooms and kitchen are kept tidy.
• Raise maintenance issues via T&T and assist the appropriate maintenance team.
• Assist with coordinating meetings and plan logistics including room bookings, catering, and material preparation.
• Provide facilities support to the office, responding and directing inquiries appropriately.
• Raising purchase orders, processing invoices and maintaining respective spreadsheets.
• Maintain and manage locker access.
• Order PPE and privacy screens for the team.
• Assisting with company events where necessary.

Qualifications:

• Office Manager experience.
• General administration experience.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office.
• Customer service/client facing skills.

Essential behavioural criteria:

• Building relationships.
• Interpersonal skills.
• Communication.
• Delivering quality.
• Driven and committed.
• Working with others.
• Attention to detail.

Our inspired people share our vision and mission. We provide a great place to work, promoting a healthy, productive and flexible working environment that respects work-life balance. Turner & Townsend is an equal opportunity employer, celebrating diversity and creating an inclusive environment for all employees.