At a Glance
- Tasks: Manage document control systems and provide training to users.
- Company: Join Turner & Townsend, a leader in project management and consultancy.
- Benefits: Flexible working environment, career growth opportunities, and a supportive culture.
- Other info: Diverse and inclusive workplace that values your voice and ideas.
- Why this job: Make a real impact in a dynamic team while developing your skills.
- Qualifications: 8-10 years of experience in document control and strong communication skills.
The predicted salary is between 45000 - 55000 £ per year.
Company Description
At Turner & Townsend we are passionate about making a difference. That means delivering better outcomes for our clients, helping our people to realise their potential, and doing our part to create a prosperous society. For over 75 years we have been helping our clients deliver on their objectives. Our success at realising outcomes for clients has resulted in significant growth and we are now facing a new wave of growth to achieve our ambitious vision. To reach this goal, we need great people who are passionate about both delivering great outcomes to our clients and contributing to our future vision. This is made entirely possible through our entrepreneurial culture, allowing employees of all levels to directly influence the business and to own their career.
Job Description
We are currently seeking to recruit an experienced Senior Document Controller to join our team in the South West. This role will require site attendance 3 days per week. Travel and accommodation will be included where applicable. Initiative and problem-solving skills are a must, as are strong interpersonal and communication skills. Candidates will possess experience in implementing document control procedures, setting up, configuring and managing Common Data Environments (CDE) / Electronic Document Management Systems (EDMS) at an administrator level.
Key Responsibilities
- Management & Configuration of CDE – Undertake configuration and day-to-day management of the system, adding and maintaining user accounts and security groups. Includes maintenance of User Directories, IM Protocol and File Naming Protocol.
- Interface with Project Team and other agreed stakeholders – Act as the main point of contact for all queries and requests relating to the CDE system and Document Control procedures (dependencies).
- Provide training on CDE & Document Control Processes & Procedures – Organise and undertake regular training sessions for new users and refresher training for existing users. Provide training and guidance on file naming protocols. Create and maintain training logs.
- Develop and Maintain User Guides – Prepare and update training packs and system user guides.
- Quality Assurance & KPI Reports – Produce weekly KPI's on all issued instructions (RFI's/TQ's etc.) and workflow reports, alongside undertaking Quality Assurance against the agreed recitals on all formally issued documentation.
- Create new project set-ups on CDE – Create new project sites and assign users.
- Support – Provide ad-hoc reports and information on system usage and compliance.
Key Experience
Role requires gap analysis and consolidation of processes and procedures in accordance to client requirements. Comprehensive knowledge of BIM ISO 19650 standards. Experience in Asite, preferably at Administrator level. KPI reporting. Competency in writing protocols. Hosting and delivering workshops. Experienced Senior Document Controller. Experience operating as a System Administrator on at least one CDE/EDMS platform such as Asite, ACC, Aconex, Viewpoint or Procore. Ideally experienced delivering within a PMO environment or a large framework/programme. Real Estate sector experience desirable.
Qualifications
Experienced Senior Document Control professional with 8-10+ years' experience. Proficient understanding of Asite (or equivalent CDE/EDMS platform such as ACC, Aconex, Viewpoint or Procore) and knowledge of BIM ISO 19650 standards. Administrator-level experience using Asite.
Desirable Skills & Experience
Excellent interpersonal skills, and the ability to communicate with people at all levels. Well organised and able to manage multiple requirements simultaneously. Must be able to manage priorities according to the demands of the project environment. Excellent stakeholder management skills. Strong written and verbal communication skills. Ability to work collaboratively across multidisciplinary project teams. Proactive approach to problem solving and continuous improvement. Excellent presentation skills.
Additional Information
Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change. We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance. Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.
Document Controller - South West in Derby employer: Turner & Townsend
Turner & Townsend is an exceptional employer, offering a dynamic work culture that prioritises collaboration and innovation within the Energy & Infrastructure sector. Employees benefit from comprehensive career growth opportunities, mentorship programs, and the chance to lead complex projects that make a real impact in the energy and renewables landscape. With a commitment to quality control and best practices, this role provides a rewarding environment for professionals looking to advance their careers while contributing to meaningful projects.
StudySmarter Expert Advice🤫
We think this is how you could land Document Controller - South West in Derby
✨Join Construction Networks
Get yourself involved in local construction networks or industry events. They often have job boards, and networking can lead to unadvertised positions. Plus, it’s a great way to meet potential future colleagues!
✨Show Off Your Skills on Site
If you’ve done any hands-on work, whether it's through internships or personal projects, make sure you can showcase it. Consider volunteering for local construction projects or getting involved in community build days; it’s a solid way to demonstrate your skills and build connections.
✨Utilise Construction Job Sites
Don't just rely on the big job boards. Look at niche construction job sites—many companies prioritise these for full-time roles. Apply through these sites, but don’t forget to reach out directly to companies you admire, like Turner & Townsend, to express your interest!
✨Tailor Your Application for Full-Time Roles
Make your application stand out by tailoring it specifically for full-time positions. Highlight how your previous projects align with the company's work. At StudySmarter, we encourage you to demonstrate your commitment and long-term interest in the industry when applying for roles like Document Controller - South West at Turner & Townsend.
We think you need these skills to ace Document Controller - South West in Derby
Some tips for your application 🫡
Showcase Your Relevant Experience:In the construction industry, it's essential to highlight any hands-on experience you have. Whether it’s past projects you've worked on or specific roles you've held, make sure your CV emphasises your practical skills and contributions to construction sites.
Include Certifications and Qualifications:Don’t forget to list any certifications relevant to construction, like CSCS cards or other safety qualifications. These can really set you apart from other candidates and show that you’re serious about health and safety on-site.
Tailor Your Cover Letter to Construction:When writing your cover letter for a construction role, focus on your problem-solving capabilities and teamwork. Construction relies heavily on collaboration, so mention how you’ve worked successfully with others to complete projects on time and within budget.
Adapt Your CV Format to the Field:Ensure your CV is clear and easy to read, with sections dedicated to skills such as project management, technical abilities, and site supervision. Construction roles often require a blend of technical know-how and soft skills, so make sure both are highlighted effectively.
How to prepare for a job interview at Turner & Townsend
✨Brush Up on Technical Knowledge
For a construction role, it's crucial we have a solid grasp of industry standards, safety protocols, and specific tools used on-site. Make sure you're familiar with relevant regulations and can talk confidently about them, as these often come up in interviews.
✨Showcase Your Projects
Since this is a full-time position, be ready to discuss any previous construction projects you've worked on. Bring a portfolio or have detailed descriptions that highlight your role, the challenges you faced, and how you overcame them—this’ll show you’re not just book-smart but also practically savvy.
✨Understand the Team Dynamics
Construction is all about teamwork, so prepare to discuss how you interact with different stakeholders like architects, engineers, and contractors. Maybe think of examples from past experiences to illustrate your ability to communicate and collaborate effectively.
✨Prepare for On-the-Spot Problem Solving
Be ready for some practical questions or scenarios where you'll need to demonstrate your problem-solving skills. Interviewers might present you with a hypothetical construction issue to solve, so practice articulating your thought process clearly and logically—this could really set you apart!
