Business Assistant - FTC 12 months

Turner & Townsend is a global professional services company with over 22,000 people in more than 60 countries. Working with our clients across real estate, infrastructure, energy and natural resources, we transform together delivering outcomes that improve people’s lives. Our capabilities include programme, project, cost, asset and commercial management, controls and performance, procurement and supply chain, net zero and digital solutions.

We are seeking a Business Assistant for a 12 month FTC, with extensive experience in a similar role, to support our Energy and Natural Resources team.

• To provide administration and management support to the Global Head of Clean Energy & Transmission and Global Head of Conventional & Low Carbon Energy.
• Managing complex travel arrangements (producing itineraries/directions/maps as required).
• Manage complex diary management (screening emails and sorting incoming mail, including responding to the emails, where required).
• Manage confidential correspondence and emails for sector leads.
• Manage complex administration requests from internal/external stakeholders.
• Board management, inclusive of minute taking.
• Line management and delegation of administrative tasks to Team Administrators.
• Organising management meetings, ensuring the management team are well-prepared.
• Liaising with client offices and client PAs to arrange meetings externally.
• Prepare and submit monthly mileage and expense claims for the sector leads.
• Inputting purchase orders onto the finance system as and when needed.
• Book meeting rooms as requested and maintain and manage electronic booking system.
• Set up rooms as per requests including arranging for refreshments to be provided in advance of booked meetings.
• Set up equipment where requested.
• Deal with queries on the phone and in person from the team.
• Assist wider office administration team, including bid support as and when directed.
• Produce, format and amend CVs, minutes, letters, reports, presentations and any other documents if requested.
• Photocopying, printing, binding, laminating and scanning documents as requested.
• Help set up social events in the office cafe.
• Organise couriers & taxis for the Team.
• Updating the Contacts and Marketing database.
• Assist with the planning and organisation of events as when required.
• Liaise with other Business Assistants and Team Administrators.
• Managing highly confidential information.
• Act as Fire Warden in an emergency – training will be provided.
• Conduct research and information gathering when required.

• Business Assistant/Personal Assistant with extensive experience looking after busy Directors.
• Proven experience of providing support at Board level.
• Experience of minute taking and organising board meetings.
• Excellent written and verbal communication skills.
• Excellent organisation skills and ability to prioritise.
• Ability to work under pressure and to deadlines.
• Experience of liaising with clients.
• Experience of dealing with confidential material.
• Professional, highly organised, efficient, reliable, good eye for detail, confident, self-motivated, proactive, good telephone manner, willing to go ‘the extra mile’.
• Works well in a team and can work on their own initiative with minimum supervision.

SOX control responsibilities may be part of this role, which are to be adhered to where applicable.

Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.