At a Glance
- Tasks: Provide administrative support to the UK Consultancy team, managing schedules and client interactions.
- Company: Join Turner & Townsend, a global leader in professional services with a collaborative culture.
- Benefits: Gain valuable experience, develop skills, and work in a dynamic environment.
- Other info: Opportunity for growth and involvement in charity initiatives.
- Why this job: Be part of impactful projects that improve lives while enhancing your career.
- Qualifications: Prior PA/Secretarial experience and excellent communication skills required.
The predicted salary is between 63000 - 77000 £ per year.
Turner & Townsend is a global professional services company with over 22,000 people in more than 62 countries. Working with our clients across real estate, infrastructure, energy and natural resources, we transform together delivering outcomes that improve people’s lives.
Role Purpose
To provide secretarial and administrative support to UK Consultancy team on a daily basis to ensure that their needs and the clients’ needs are met at all times. This role will be supporting the Midlands and South Building Consultancy team.
Key Responsibilities
- An understanding of the teams’ priorities including diary management. This involves organising travel arrangements, client and internal meetings, lunches and dinners.
- Organisation of internal and external events including client entertaining and network events.
- Creation of Letters and PowerPoint presentations from scratch to a high standard.
- Preparation of outgoing correspondence and various other documents.
- Dictation typing, amending, formatting and binding reports.
- Creating agendas/collating all papers ahead of meetings.
- Full management of filing/e-filing/archiving.
- Meet and greet clients, including booking meeting rooms, equipment and organising refreshments as necessary.
- Communicate with the team, ensuring a high level of awareness of current priorities and whereabouts.
- Travel and expenses management.
- Administrative duties for the business’ one team Charity Partner, Shelter in accordance with supporting the Exec Director.
- Other ad hoc tasks as and when required.
Person Specification/Requirements
- Prior PA/Secretarial experience.
- Experience of working with internal/external clients.
- Ability to work proactively and co-operatively.
- Ability to prioritise and co-ordinate tasks efficiently ensuring all deadlines are met.
- Pro-active and enjoys working autonomously and as part of a wider team.
- Being ‘one step ahead’, i.e knowing where they need to be, when and with the right paperwork.
- Maintains a positive attitude towards routine tasks.
- Accurate and exceptional attention to detail.
- Extremely professional and approachable whilst also being adaptable.
- Understands and appreciates the importance of using discretion.
- Team player who deals effectively with colleagues and clients.
- Excellent IT skills (Word, Excel, MS Outlook & PowerPoint) for the production of high quality documents, reports, correspondence, diary and email management.
- Excellent communication skills, both verbally and in writing.
Operations Assistant in Bristol employer: Turner & Townsend
Turner & Townsend is an exceptional employer, offering a dynamic work culture that prioritises collaboration and innovation within the Energy & Infrastructure sector. Employees benefit from comprehensive career growth opportunities, mentorship programs, and the chance to lead complex projects that make a real impact in the energy and renewables landscape. With a commitment to quality control and best practices, this role provides a rewarding environment for professionals looking to advance their careers while contributing to meaningful projects.
