At a Glance
- Tasks: Manage and configure document control systems while providing training and support to users.
- Company: Join Turner & Townsend, a company dedicated to making a positive impact.
- Benefits: Inclusive workplace, competitive salary, and opportunities for professional growth.
- Other info: Diverse team environment with a commitment to equality and inclusion.
- Why this job: Be at the forefront of document management and help shape project success.
- Qualifications: 3+ years in Information Management with strong skills in document control systems.
The predicted salary is between 35000 - 45000 € per year.
At Turner & Townsend we are passionate about making a difference. That means delivering better outcomes for our clients, helping our people to realise their potential, and doing our part to create a prosperous society.
We are currently seeking to recruit a Document Controller to join our team. Initiative and problem solving skills are a must, as are strong interpersonal and communication skills. Possessing experience in implementing document control procedures, setting up, configuring and managing Common Data Environments (CDE) / Electronic Document Management Systems (EDMS) at an administrator level.
Key Responsibilities- Management and configuration of CDE – Undertake configuration and day to day management of the system, adding and maintaining user accounts and security groups.
- Respond to ad-hoc requests from users to move or rename any incorrectly uploaded file/document.
- Interface with Project Team and other agreed stakeholders – Act as the main point of contact for all queries and requests relating to the CDE system.
- Provide CDE training and maintain training log – Organise and undertake regular training sessions on the purpose and use of the system for new users and refresher training for existing users.
- Provide advanced training to super users and local administrators, covering advanced user and administrator CDE functionality.
- Maintain Container Configuration & Workflows – Undertake regular checks on file/document links across the system and fix as required.
- Develop and Maintain User guides – Prepare and update training packs, system user guides and quick reference sheets.
- Manage system compliance and provide compliance reports – Undertake weekly compliance audits with regards to file naming, file storage locations, user access and provide reports to the head of WSO.
- Create new project set ups on CDE – Create new project sites and assign users.
- Support – Provide ad-hoc reports and information on system usage, compliance and assist with ad-hoc requests relating to user activity.
- Maintain User Directories, IM Protocol and File naming protocol – Update and maintain the user access matrix, IM and File naming protocols to reflect new projects and users of the system.
- Respond to ad-hoc requests relating to document management/CDE – Provide ad-hoc advice and guidance on use of the system and associated user guides and policy documents.
- Comprehensive knowledge of BIM ISO 19650 standards.
- Experience in Procore – preferably Admin KPI reporting.
- Issuance of Purchase Orders and tracking by way of a Schedule.
- Experienced DC ie Senior/Manager – roll requires gap analysis and consolidation of processes and procedures across global framework competency in writing a protocol.
- Hosting and delivering workshops.
- Experienced Information Manager with 3+ years IM and/or Consultancy experience.
- Proficient understanding of Procore (EDMS/CDE System) and knowledge of the BIM ISO 19650 standards.
- Experience of a variety of different projects.
- Administrator level experience using at least one of the following: Aconex, ViewPoint/4P, Asite, Bentley, ProjectWise.
- User level experience of at least one other CDE/EDMS or similar system.
- Advanced Microsoft Office skills.
- Excellent interpersonal skills, and the ability to communicate with people at all levels.
- Well organised and able to manage multiple requirements simultaneously.
- Must be able to manage priorities according to the demands of the project environment.
- Skilled in presenting to groups and delivering training in a variety of mediums.
- Set up and maintenance of workflows within a CDE/EDMS.
- Excellent presentation skills.
- Understanding of Building Information Modelling (BIM) in the context of Information Management and Document Control.
- Running stakeholder workshops.
- Process capture and mapping.
- Use of advanced optional CDE/EDMS features, e.g. e-procurement.
Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.
SOX control responsibilities may be part of this role, which are to be adhered to where applicable.
Document Controller in Birmingham employer: Turner & Townsend Plc.
Turner & Townsend is an exceptional employer that prioritises the growth and development of its employees while fostering a collaborative and inclusive work culture. As a Document Controller, you will benefit from comprehensive training opportunities, a commitment to diversity, and the chance to contribute to impactful projects in a supportive environment. Located in a vibrant area, our team thrives on innovation and teamwork, making it a rewarding place to advance your career.
StudySmarter Expert Advice🤫
We think this is how you could land Document Controller in Birmingham
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, attend relevant events, and don’t be shy about asking for introductions. We all know that sometimes it’s not just what you know, but who you know that can help you land that Document Controller role.
✨Tip Number 2
Prepare for interviews by researching Turner & Townsend and understanding their projects. We want to see that you’re genuinely interested in what we do. Think about how your skills in document control and CDE management can contribute to our mission of delivering better outcomes.
✨Tip Number 3
Showcase your problem-solving skills during interviews. We love candidates who can think on their feet! Be ready to discuss past experiences where you’ve tackled challenges in document management or training others on systems like Procore.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows us you’re serious about joining our team at Turner & Townsend.
We think you need these skills to ace Document Controller in Birmingham
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Document Controller role. Highlight your experience with document control procedures and any relevant systems like Procore or Aconex. We want to see how your skills match what we're looking for!
Show Off Your Skills:Don’t just list your skills; demonstrate them! Use examples from your past experiences to show how you've successfully managed CDEs or delivered training sessions. This helps us see you in action!
Be Clear and Concise:When writing your application, keep it clear and to the point. Use bullet points where possible to make it easy for us to read. We appreciate a well-structured application that gets straight to the good stuff!
Apply Through Our Website:We encourage you to apply through our website for the best chance of being noticed. It’s super easy and ensures your application goes directly to us. Plus, we love seeing applications come through our own platform!
How to prepare for a job interview at Turner & Townsend Plc.
✨Know Your CDE Inside Out
Make sure you’re well-versed in the Common Data Environment (CDE) systems mentioned in the job description, like Procore or Aconex. Brush up on your knowledge of BIM ISO 19650 standards and be ready to discuss how you've implemented document control procedures in past roles.
✨Show Off Your Communication Skills
Since strong interpersonal skills are key for this role, practice articulating your thoughts clearly. Prepare examples of how you've effectively communicated with project teams or trained users on document management systems. This will demonstrate your ability to interface with stakeholders.
✨Prepare for Problem-Solving Scenarios
Expect questions that assess your initiative and problem-solving skills. Think of specific instances where you’ve resolved issues related to document management or user access. Being able to showcase your analytical thinking will set you apart.
✨Demonstrate Organisational Skills
This role requires managing multiple requirements simultaneously, so be prepared to discuss how you prioritise tasks. Share examples of how you’ve maintained compliance reports or organised training sessions, highlighting your ability to keep everything running smoothly.
