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For Companies At a Glance
- Tasks: Manage documentation for projects, ensuring compliance and quality control.
- Company: Join Turner & Townsend, a global leader in consultancy and project delivery.
- Benefits: Enjoy competitive pay, 23 days annual leave, and flexible working options.
- Why this job: Be part of impactful projects and work with a diverse, collaborative team.
- Qualifications: 5+ years in document management, preferably in construction or consultancy.
- Other info: Opportunity for career development and a commitment to diversity and inclusion.
The predicted salary is between 36000 - 60000 £ per year.
Company Description
From the inception of a project through to completion and beyond, Turner & Townsend help to deliver the outcomes that matter through transformational programmes covering the full spectrum of consultancy, project delivery and post-project operations.
With offices located globally, you\’re never far away from our services. Working from 113 offices in 46 countries, we make the difference to projects across thereal estate,infrastructureandnatural resourcessectors worldwide.
Job Description
Our Infrastructure team are seeking experienced Document Controller to be responsible for the overall management of documentation in line with industry compliance standards while supporting the Project management team.
Key Responsibilities
- Responsible for facilitating documentation production (i.e technical reports, monthly progress reports, meeting minutes, meeting agendas, drawings, photographs, consultant reports).
- Responsible for specifying document types and formats, and in producing and controlling their quality.
- Responsible for the design or revision of documentation, training materials and/or procedures which are used to communicate complicated information and concepts utilizing an appropriate blend of text, diagrammatic and pictorial content for the intended users.
- Creation, review, revision and formatting of controlled documents and procedures.
- Control of management system content continuous improvement and revision cycles.
- Preparation of training and induction materials pertaining to the development and management of controlled documents.
- Induction, training and coaching of personnel in the preparation and management of controlled documents.
- Preparation of diagrams and process maps that can be included within controlled documents to illustrate step by step processes and/or workflow.
- Responsible for ad-hoc duties/projects when required.
· Excellent communication skills especially dealing with Stakeholders/clients.
Qualifications
- 5+ years of experience in document management and control – preferably in the construction/engineering/pharma/consultancy industry.
- Extensive knowledge and experience with Electronic Document management systems (Aconex or similar), MS office suite.
- Experience in monitoring various document control processes and assurance.
- Knowledge of quality management and process improvement practices, again preferable within the construction sector.
Skills
- Fully proficient in Microsoft Word, Excel, PowerPoint and management of databases
- Documentation skills and strong focus on detail
- Good verbal and written communications skills including ability to present information in a clear and concise format
- Demonstrated ability to work effectively on own initiative, set priorities and work within required time lines
- Well-developed interpersonal skills, with a willingness and capacity to work cooperatively as part of a multi- disciplinary team to meet project demands
- Flexible and ability to multi-task
Qualifications
Formal Education Qualifications
- Appropriate third level qualification
Additional Information
What we offer you:
- Full time, permanent
- Competitive remuneration and attractive range of benefits
- Pension
- 23days Annual leave, 2 Company days & 1 volunteering day
- Opportunity to work on impactful and innovative projects
- Career development opportunities both in Ireland and globally
- Opportunity to work with a diverse group of talented and collaborative colleagues
Our people share our Purpose and Values. Turner & Townsend provides a great place to work, where everyone can make change happen and influence a better world.
We champion our people to succeed in both work and life. To support this we promote a healthy, productive, and flexible working environment that respects work-life balance.
Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We actively encourage applications from all sectors of the community.
Please find out more about us atwww.turnerandtownsend.com/
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Join our social media conversations for more information about Turner & Townsend and our exciting future projects:
Join our social media conversations for more information about Turner & Townsend and our exciting future projects:
It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time.
Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property ofTurner & Townsend and arenot subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team,to submit candidates for review.
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Document Controller employer: Turner & Townsend
Contact Detail:
Turner & Townsend Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Controller
✨Tip Number 1
Familiarise yourself with the specific Electronic Document Management Systems (EDMS) mentioned in the job description, like Aconex. Having hands-on experience or even completing a short course on these systems can give you an edge during interviews.
✨Tip Number 2
Brush up on your communication skills, especially in relation to stakeholder engagement. Practising how to present complex information clearly and concisely will be crucial, as this role involves significant interaction with various teams.
✨Tip Number 3
Showcase your ability to manage multiple tasks effectively. Prepare examples from your past experiences where you successfully juggled various document control processes, as this will demonstrate your capability to handle the demands of the role.
✨Tip Number 4
Research Turner & Townsend’s recent projects and their impact on the infrastructure sector. Being knowledgeable about their work will not only help you tailor your responses but also show your genuine interest in the company during the interview.
We think you need these skills to ace Document Controller
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience in document management and control, especially within the construction or consultancy sectors. Use specific examples that demonstrate your skills in managing documentation and compliance with industry standards.
Craft a Strong Cover Letter: Write a cover letter that clearly outlines your relevant experience and how it aligns with the responsibilities of the Document Controller role. Mention your proficiency with Electronic Document Management Systems and your ability to communicate effectively with stakeholders.
Showcase Your Skills: In your application, emphasise your strong attention to detail and your ability to produce high-quality documentation. Include any experience you have with training materials and process maps, as these are key aspects of the job.
Proofread Your Application: Before submitting your application, thoroughly proofread all documents for spelling and grammatical errors. A polished application reflects your attention to detail, which is crucial for a Document Controller.
How to prepare for a job interview at Turner & Townsend
✨Showcase Your Document Management Experience
Be prepared to discuss your previous experience in document management, especially within the construction or consultancy sectors. Highlight specific projects where you successfully managed documentation and how you ensured compliance with industry standards.
✨Demonstrate Proficiency with Tools
Familiarise yourself with Electronic Document Management Systems like Aconex and ensure you can discuss your proficiency with MS Office Suite. Be ready to provide examples of how you've used these tools to enhance document control processes.
✨Communicate Clearly and Effectively
Since excellent communication skills are crucial for this role, practice articulating complex information clearly. Prepare to explain how you would present technical reports and other documents to stakeholders in a concise manner.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities in document control scenarios. Think of examples where you had to manage multiple tasks or resolve issues related to document quality and compliance, and be ready to share those experiences.
