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- Tasks: Support operations and projects, from recruitment to IT systems implementation.
- Company: Join a dynamic recruitment firm in the energy sector with a global reach.
- Benefits: Flexible hybrid working, exposure to senior leadership, and opportunities for growth.
- Why this job: Make a real impact while working closely with management in a fast-paced environment.
- Qualifications: Experience in operations or recruitment support, with strong IT skills.
- Other info: Be part of a collaborative team where your ideas can shape the future.
The predicted salary is between 36000 - 60000 £ per year.
Location: Kettering, UK with Hybrid working
Contract Type: Permanent Full Time or Part Time
Keywords: recruitment administration, CRM & IT implementation, finance support, audits, timesheets, operations
Turner Lovell is a specialist talent advisory and recruitment partner in the global energy and infrastructure sectors. We recruit engineers, construction professionals and executive leaders across Europe, Middle East and USA.
As we continue to grow, we’re looking for an experienced Operations & Business Support Assistant to work closely with our Managing Director and Head of Finance & Operations to keep our business running smoothly and help deliver key improvement projects. This is a varied, hands-on role at the heart of a specialist recruitment firm – perfect for someone who enjoys responsibility, systems, organisation, and working with senior management in a fast-paced, scaling environment.
Your responsibilities:
- You will be a go-to person for operational and project support, including:
- Recruitment administration & client support
- Follow up with clients to arrange interviews, confirm schedules and ensure smooth coordination between clients, candidates and consultants.
- Support the MD with customer-related recruitment activity, preparing documentation, tracking actions and maintaining accurate records.
- IT & systems implementation projects
- Support the upgrade of our CRM and the development of our own app and recruitment software.
- Act as a bridge between the business and developers: collecting requirements, giving feedback, testing new features and suggesting improvements.
- Coordinate and participate in testing and implementation of a new timesheet system, including user feedback and basic troubleshooting.
- Finance & audit support
- Assist the finance team with preparation for internal and external audits, gathering documentation and maintaining organised records.
- Help with operational and commercial reporting to support decision-making.
- General operations & ad hoc projects support and reporting
- Provide day-to-day operational support to the MD and Head of Finance & Operations.
- Take ownership of ad hoc tasks and mini-projects linked to our customers’ recruitment activity.
- Contribute ideas to improve processes, systems and ways of working as we continue to scale.
The ideal candidate:
- Experience in an operations, business support, office management or recruitment support role, ideally within a recruitment agency or professional services environment.
- Proven exposure to IT systems projects (CRM upgrades, new software implementation, workflow or process tools).
- Very confident with IT systems (CRM/ATS, Excel/Office, online tools) and comfortable speaking with developers or technical partners to explain requirements and improvements.
- Able to work professionally and discreetly with confidential information (financial, commercial, HR).
- Comfortable working directly with Senior Management and external stakeholders; professional, outgoing and confident communication style.
- Highly organised, enjoys working to deadlines and juggling multiple tasks and projects.
- Strong commercial awareness and interest in supporting finance and operational decision-making.
- Excellent English (written and spoken); degree-level education is highly desirable but not essential.
- Experience in a start-up, scale-up or smaller organisation undergoing growth and transformation is a strong plus.
This role is Hybrid office-based in Kettering, reporting directly to the Managing Director and Head of Finance & Operations, giving you visibility and impact from day one.
Why apply?
- Join a specialist recruitment firm in the energy sector with an international client base and strong reputation.
- Work side-by-side with senior leadership, gaining broad exposure to operations, finance, IT and commercial decision-making.
- Play a key role in shaping our systems and tools (CRM, recruitment software, timesheets) as we invest in technology and efficiency.
- Be part of a collaborative, growing team where your ideas are welcomed and you can genuinely influence how the business operates.
If this sounds like your next challenge, apply within with your CV and a brief note on your relevant experience, and we’ll be in touch to discuss the opportunity in more detail.
Operations & Executive Assistant in Kettering employer: Turner Lovell
Contact Detail:
Turner Lovell Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Operations & Executive Assistant in Kettering
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, attend events, and don’t be shy about letting people know you’re on the lookout for opportunities. You never know who might have the inside scoop on a role that’s perfect for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how they align with your own. This will help you tailor your responses and show that you’re genuinely interested in being part of their team.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to get comfortable with common questions. This will help you articulate your experience and skills confidently when it’s your turn to shine.
✨Tip Number 4
Don’t forget to follow up after interviews! A quick thank-you email can go a long way in leaving a positive impression. It shows your enthusiasm for the role and keeps you fresh in their minds as they make their decision.
We think you need these skills to ace Operations & Executive Assistant in Kettering
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Operations & Executive Assistant role. Highlight your experience in recruitment administration, IT projects, and finance support to show us you’re the perfect fit!
Craft a Compelling Cover Letter: Use your cover letter to tell us why you’re excited about this role and how your background aligns with our needs. Share specific examples of your past achievements that relate to the responsibilities listed in the job description.
Showcase Your IT Skills: Since we’re looking for someone confident with IT systems, don’t forget to mention any relevant software or CRM tools you’ve worked with. Let us know how you’ve contributed to IT implementation projects in the past!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity right away!
How to prepare for a job interview at Turner Lovell
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Operations & Executive Assistant role. Familiarise yourself with the key responsibilities like recruitment administration and IT implementation. This will help you articulate how your experience aligns with what they’re looking for.
✨Showcase Your IT Savvy
Since the job involves CRM upgrades and software implementation, be prepared to discuss your experience with IT systems. Bring examples of past projects where you’ve successfully collaborated with developers or managed system upgrades to demonstrate your technical skills.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving abilities in a fast-paced environment. Think of specific situations where you had to juggle multiple tasks or support senior management, and be ready to explain how you handled them effectively.
✨Ask Insightful Questions
At the end of the interview, have a few thoughtful questions ready about the company’s growth plans or the team dynamics. This shows your genuine interest in the role and helps you gauge if it’s the right fit for you.
