At a Glance
- Tasks: Support a dynamic legal team by managing schedules, communications, and administrative tasks.
- Company: Join a leading firm in Edinburgh with a supportive and collaborative culture.
- Benefits: Enjoy a competitive salary, hybrid working options, and professional development opportunities.
- Other info: Full training provided, with excellent career growth potential in a vibrant environment.
- Why this job: Be the backbone of a legal team and make a real difference in their day-to-day operations.
- Qualifications: Previous PA experience is preferred; strong organisational and communication skills are essential.
The predicted salary is between 30000 - 40000 € per year.
We have an opportunity for a full‑time PA to join our Office Services team in our Edinburgh office on a permanent basis, working within our Land & Property department and to work with our Head of Land & Property Partner, one Partner and their team. The full‑time hours are 33.75 hours per week, Monday to Friday, 9am to 5pm. The role will principally be based in our Edinburgh office, initially fully office based, but in the long term the Firm supports a hybrid working approach through our Smarter Working policy.
Responsibilities
- The successful candidate will deliver a proactive PA service designed to remove all administrative activity from the legal team, including full responsibility for client matter administration, operational support, financial coordination and workflow oversight, ensuring legal colleagues can focus exclusively on delivering legal advice to clients.
- You will provide anticipatory PA support, identifying requirements in advance and ensuring Partners and lawyers are consistently equipped with all information, documents and resources necessary for effective workload management.
- The successful candidate will take full ownership of diary management, ensuring all meetings, deadlines, internal commitments and absence periods are accurately recorded and updated.
- As a PA you will act as the first point of contact for Partners, managing their inboxes with discretion, prioritising communications, drafting responses where appropriate and ensuring all actions are progressed in a timely manner.
- As a PA you will provide end‑to‑end administrative oversight of matters, ensuring all documents, correspondence and compliance records are maintained accurately and filed correctly.
- You will support client matter opening and closing processes, coordinate with relevant support teams to ensure compliance with Firm requirements, prepare meeting packs and ensure timely distribution ahead of all scheduled meetings.
- The PA will arrange all internal and external meetings on behalf of Partners and the legal team, including room bookings, technology setup, equipment and hospitality requirements.
- The PA will coordinate travel arrangements, ensuring all associated logistics are confirmed and documented.
- The PA will assist Partners with coordination of business development and marketing activities, including event preparation, meeting support and maintaining client contact records where required.
- The successful candidate will provide administrative support for financial processes including billing, Cashroom activity, fee letter preparation, bank transfer requests.
- The PA will work closely with the Finance team to ensure accuracy, completeness and timely processing of all financial tasks, generate reports from Aderant, draft fee communications to clients and assist with CMI and AML processes for the team, ensuring all compliance obligations are met in line with internal risk and regulatory requirements.
Skills/Qualifications
- The successful candidate will have previous PA experience; Legal PA experience would be advantageous but is not essential.
- Strong organisational and confident communication skills will be essential, as will experience using Microsoft Office packages.
- Full training will be given on other platforms used in the business.
- You will have strong attention to detail and interpersonal skills with the ability to work on your own initiative and prioritise your workload.
- A high level of discretion and confidentiality is a requirement of this role as you will be exposed to sensitive information.
Personal Assistant employer: Turcan Connell Group
Join our dynamic Office Services team in Edinburgh as a Personal Assistant, where you will play a crucial role in supporting our Land & Property department. We pride ourselves on fostering a collaborative work culture that values employee growth and offers a hybrid working model through our Smarter Working policy, ensuring a healthy work-life balance. With comprehensive training and opportunities for professional development, we are committed to empowering our staff to thrive in their roles while contributing to meaningful legal work.
StudySmarter Expert Advice🤫
We think this is how you could land Personal Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, attend events, and don’t be shy about letting people know you’re on the lookout for a PA role. You never know who might have the inside scoop on an opportunity.
✨Tip Number 2
Prepare for interviews by researching the company and the specific team you'll be working with. Understand their values and how you can contribute to their success as a Personal Assistant. Tailor your responses to show you’re the perfect fit!
✨Tip Number 3
Practice your communication skills! As a PA, you’ll need to manage inboxes and communicate effectively with Partners and clients. Role-play common scenarios with a friend to boost your confidence before the big day.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Personal Assistant
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Personal Assistant role. Highlight your previous PA experience and any relevant skills that match the job description, like diary management and communication skills. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the role and how your skills align with what we’re looking for. Don’t forget to mention your enthusiasm for working in a legal environment and supporting our Partners.
Showcase Your Organisational Skills:As a PA, organisation is key! In your application, give examples of how you've successfully managed multiple tasks or projects. This will show us that you can handle the busy workload and keep everything running smoothly.
Apply Through Our Website:We encourage you to apply through our website for a seamless application process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at Turcan Connell Group
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Personal Assistant in a legal environment. Familiarise yourself with diary management, client matter administration, and financial coordination. This will help you demonstrate your knowledge and show that you're ready to take on the role.
✨Showcase Your Organisational Skills
During the interview, be prepared to discuss specific examples of how you've successfully managed multiple tasks or projects in the past. Highlight your ability to prioritise and stay organised, as these skills are crucial for a PA. Consider bringing a portfolio that showcases your previous work or any relevant documents.
✨Demonstrate Discretion and Professionalism
As a PA, you'll handle sensitive information, so it's important to convey your understanding of confidentiality during the interview. Share experiences where you've had to maintain discretion and professionalism, and explain how you would approach similar situations in this role.
✨Ask Insightful Questions
At the end of the interview, don't forget to ask questions! Inquire about the team dynamics, the firm's approach to hybrid working, or how success is measured in the PA role. This shows your genuine interest in the position and helps you assess if the company is the right fit for you.
