Executive Assistant

We're recruiting for an Executive Assistant at our head office in Whitley, Yorkshire, supporting our C‑suite.

Responsibilities

• Provide high‑level proactive administrative support to the CEO, CFO, and CTO.
• Plan and coordinate meetings, events and travel (domestic and international).
• Maintain and manage executives’ calendars, schedule appointments, meetings and conferences.
• Coordinate with internal and external stakeholders to prioritise, schedule, and ensure effective use of executive time.
• Plan and coordinate executive meetings, including board meetings, company events and workshops, and prepare agendas and logistics.
• Make travel arrangements (flights, accommodation, ground transport, visas) and prepare detailed itineraries.
• Manage company credit card usage in line with group policy and reconcile expense reports.
• Draft and review correspondence, internal communications, emails, reports, presentations and other documents.
• Prioritise and escalate urgent matters; follow up on action items; handle sensitive and confidential information with discretion.
• Attend meetings, take minutes and distribute them to relevant parties.
• Manage electronic and physical files, documents, and records.
• Conduct research, gather data and prepare reports and presentations as requested by executives.
• Track progress, gather updates, and report on project status.
• Build and maintain positive relationships with internal and external stakeholders.

Qualifications

• Proven experience as an Executive Assistant to C‑suite members, including international business and board‑meeting coordination.
• Excellent organisational, planning and time‑management skills with the ability to prioritise tasks and manage multiple deadlines.
• Experience arranging company meetings, conferences and workshops on behalf of executives.
• Strong written and verbal communication skills, able to communicate effectively at all levels.
• Proven ability to handle confidential and sensitive information with discretion and professionalism.
• Proactive approach, able to spot conflicts early and resolve them in a timely manner.
• Advanced computer skills, including proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint, SharePoint) and other relevant software.
• High attention to detail and accuracy.
• Ability to work independently with minimal supervision and to tight timescales.
• Flexible, adaptable approach and positive attitude willing to take on new tasks.

Benefits

• Competitive salary.
• Hybrid working.
• 25 days holiday plus public holidays (prorated).
• Holiday purchase scheme.
• Contributory pension.
• Car salary sacrifice scheme via Tusker.
• Paid volunteer day.
• Enhanced maternity, paternity, adoption and shared parental pay entitlements.
• Healthcare cash plan.
• Dedicated 24/7 employee benefits platform ‘Verlingue’ (e.g., free eye tests, retail discounts).
• EAP WeCare service – 24/7 online GP and mental health counselling.
• Access to LinkedIn Learning and Talent Library with 800+ courses.
• Warm and welcoming team environment.
• Development opportunities and chance to build a rewarding career.

Equal Opportunities Statement

At Tunstall, we welcome applications from people of all backgrounds, experiences and abilities and celebrate the unique strengths each colleague brings. Our recruitment process is open, fair and inclusive and we provide reasonable adjustments to support applicants.