Executive Assistant in Whitley Bay

We are recruiting for an Executive Assistant to join our team, based at our head office in Whitley, Yorkshire, supporting our C-suite.

What will you be doing in this role?

You will provide high-level proactive administrative support to our C-suite executives, including the CEO, CFO and CTO, to ensure their day-to-day activities and schedules are optimised. This will include planning and coordinating meetings, arranging events, drafting and circulating communications, taking minutes, arranging invitations, presentations, and travel arrangements, both domestic and international. This is a hybrid role, but flexibility is essential. You’ll need to be in the office whenever the CEO is onsite, which could be any day Monday to Friday. There are no fixed office days (you can assume typically 2–3 days per week onsite), and while these are usually known in advance, you must be prepared to come in at short notice when required.

The Ideal candidate

You will have proven experience as an Executive Assistant to C-Suite members, planning and coordinating board meetings, company events, and travel arrangements, including international travel and visa requirements. Excellent organisational, planning, and time management skills are essential. You will have strong written and verbal communication skills, have a flexible and adaptable approach to work and be confident representing Tunstall internally and externally. A proactive approach is vital – you will be able to prioritise tasks and identify conflicting priorities early, escalating as required and ensuring any issues are resolved in a timely manner. In addition, you will need a high attention to detail, and a positive attitude willing to take on new tasks as required.

What we offer

• Competitive salary
• Hybrid working
• 25 days holiday + public holidays (pro rata)
• Holiday purchase scheme
• Contributory pension
• Paid volunteer day to support a cause you are passionate about
• Enhanced maternity, paternity, adoption and shared parental pay entitlements
• Healthcare cash plan
• Dedicated 24/7 employee benefits platform ‘Verlingue’ that includes free eye tests, retail discounts, EAP WeCare service - including a 24/7 online GP and mental health counselling service
• Boost your learning and growth through access to a Talent Library with over 800 courses, covering subjects from business skills to project management essentials
• A warm and welcoming team environment
• Development and a chance to build a rewarding career

Key areas of responsibility

• Maintain and manage the executives' calendars, schedule appointments, meetings, and conferences, ensuring the smooth running of their day-to-day schedules
• Coordinate with internal and external stakeholders to prioritise, plan, coordinate, schedule meetings, to ensure effective use of executive’s time, and ensure availability
• Plan, set up and coordinate executive meetings, including board meetings, company events and workshops, including preparing agendas, organising logistics, and providing support during the events
• Make travel arrangements, including flights, accommodation, ground transportation, and visa arrangements as necessary, ensuring all is in line with group policies
• Prepare detailed itineraries and ensure executives have all necessary documents and information for travel
• Prepare meeting agendas, presentations, and necessary materials
• Manage company credit card and usage in line with group policy and finance practices
• Handle expense reports related to travel and reconcile them in a timely manner
• Draft and review correspondence, internal communications, emails, reports, presentations, and other documents on behalf of the executives
• Prioritise and elevate urgent matters to ensure timely and appropriate responses
• Meeting and greeting of visitors and preparation of meeting rooms to ensure an excellent experience for all
• Attend meetings, take minutes, and distribute them to relevant parties
• Follow up on action items and ensure completion within designated timelines
• Handle sensitive and confidential information with the utmost discretion and maintain a high level of confidentiality
• Manage and organise electronic and physical files, documents, and records
• Conduct research, gather data, and prepare reports and presentations as requested by the executives
• Track progress, gather updates, and report on project status
• Build and maintain positive relationships with internal and external stakeholders

Key skills and experience

• Proven experience as an Executive Assistant to C-Suite members within an international business
• Excellent organisational, planning, and time management skills, with the ability to prioritise tasks and manage multiple deadlines
• Experience of arranging company meetings, conferences and workshops, on behalf of the executive
• Strong written and verbal communication skills, with the ability to communicate effectively with all levels of the organisation
• Proven ability to handle confidential and sensitive information with discretion and professionalism
• Proactive approach, able to spot conflicts early and resolve these in a timely manner
• Advanced computer skills, including proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint, SharePoint) and other relevant software
• Proven experience in planning and coordinating events and travel arrangements, including international travel
• High attention to detail and accuracy
• Ability to work independently with minimal supervision
• Able to work to tight timescales
• Ability to work in a methodical and articulate manner
• Flexible and adaptable approach to work
• Positive attitude and willingness to take on new tasks as required

If you are not sure if you have the relevant skills or experience, then please apply (only takes a few minutes) and let our team review and come back to you.

A bit about us

Tunstall is a market-leading health and care technology provider. We’re passionate about ensuring our team reflects the brilliant and unique qualities of the people and communities we support. Our incredible team of more than 3,000 colleagues provides life-saving and life-changing technology and services to millions of people in 18 different countries. At Tunstall you’ll find a place where you’re valued and celebrated for being yourself. We empower our people to deliver the very best teamwork, innovation and thought leadership by creating an environment where we champion diversity and inclusion.

Equal Opportunities at Tunstall

At Tunstall, we’re committed to building a team that reflects the diversity of the communities we serve. We welcome applications from people of all backgrounds, experiences, and abilities, and we celebrate the unique strengths each colleague brings. Our recruitment process is open, fair and inclusive, and we’re dedicated to providing any reasonable adjustments you may need to thrive.