Executive Support Assistant in Goole

We are recruiting for an Executive Support Assistant reporting to our Executive Assistant, to join our Commercial Support team, based at our head office in Whitley, Yorkshire, supporting our C-suite and UK&I leadership team.

What will you be doing in this role?

As our Executive Support Assistant, you will provide comprehensive administrative support to the organisation’s Executive and UK&I leadership team as part of the Commercial Support function, while also delivering front-of-house reception cover. The position plays a key role in ensuring the smooth day-to-day operation of the executive office and creating a professional first impression for visitors and colleagues.

This is a hybrid role, and you will be required onsite at least 2 days a week (expected to be Monday and Tuesday), however, some flexibility on occasions to support the team and ensure business cover is in place is essential.

The Ideal candidate:

• You will have proven administrative experience with demonstrable organisational, planning and time management skills.
• Strong IT skills, particularly with MS Office (Outlook, Teams, Word, Powerpoint, Excel) is vital to success in this role.
• You will have strong written and verbal communication skills, have a flexible and adaptable approach to work and be confident representing Tunstall internally and externally.
• A proactive approach is vital, with the ability to prioritise tasks and manage multiple deadlines.
• In addition, you will need a high attention to detail, and a positive attitude willing to take on new tasks as required.

What we offer:

• Competitive salary
• Hybrid working
• 25 days holiday + public holidays
• Holiday purchase scheme
• Contributory pension
• Car salary sacrifice scheme via Tusker
• Paid volunteer day to support a cause you are passionate about
• Enhanced maternity, paternity, adoption and shared parental pay entitlements
• Healthcare cash plan, including free eye tests
• Dedicated 24/7 employee benefits platform ‘Verlingue’ that include things like: retail discounts, salary sacrifice options, and health and wellbeing support
• EAP WeCare service - including a 24/7 online GP and mental health counselling service
• Boost your learning and growth through access to LinkedIn learning and a Talent Library with over 800 courses, covering subjects from business skills to project management essentials
• A warm and welcoming team environment
• Development and a chance to build a rewarding career

Key areas of responsibility:

• Provide proactive, high-quality administrative support to Directors and senior colleagues, managing multiple priorities effectively.
• Plan, organise, and coordinate meetings and events, both in-person and virtual, including agendas, logistics, and follow-up actions.
• Book travel arrangements and maintain and process any expenses for Executives, Directors and for Field Operations as required.
• Consolidate and reconcile corporate credit card activity.
• Book and log taxi fares for Executives and Directors.
• Raise Purchase Orders (POs) and ensure services are correctly receipted once tasks are complete.
• Organise and support internal and external events as required.
• Provide support to the Executive Assistant as required to manage executive inboxes and calendars, ensuring meetings and deadlines are prioritised appropriately.
• Manage incoming and outgoing post, including recorded and confidential mail.
• Ensure a smooth and positive experience for all visitors and effective use of office facilities.
• Manage customer visits to Head Office, including coordinating meetings, delivering tours, and catering as requested.
• Book meeting rooms accurately and in line with business needs.
• Maintain meeting rooms, ensuring they are tidy, well-stocked, and reset between meetings.
• Coordinate lunches, refreshments, and hospitality when required.
• Deliver a professional, welcoming, and customer-focused reception service, supporting the reception rota and providing reliable cover when needed.