Tullie is looking for a permanent Finance Coordinator to join our team at an exciting moment in our development, as we deliver Project Tullie - an ambitious capital development programme that is transforming the museum and its role at the heart of Carlisle.
***MUST BE PROFICIENT IN SAGE 200 AND AAT QUALIFIED***
OVERALL PURPOSE
- To coordinate the day-to-day financial operations of the Trust, ensuring accurate financial processing, effective system management, and the provision of timely financial and management information.
- To support compliance with financial procedures and legislation, including payroll administration and VAT processes, and contribute to continuous improvement of financial systems and controls.
KEY AREAS OF RESPONSIBILITY
Financial Processing & Transactions
- Raise sales invoices and process purchase invoices using Sage 200
- Prepare and process supplier payments and assist with creditor payment runs
- Maintain accurate Sales and Purchase Ledger records
- Reconcile bank accounts, credit cards and income streams on a regular basis
- Administer petty cash and support handling of income from trading activities
Financial Systems & Administration
- Administer and maintain Sage 200 financial systems, ensuring accuracy and data integrity
- Maintain supplier and customer records
- Provide support and guidance to staff using financial systems
- Maintain accurate financial records in line with audit requirements
Payroll Administration
- Act as the first point of contact for payroll queries
- Collate, check and process payroll data for submission to payroll provider
- Reconcile payroll reports and post to appropriate ledger codes
- Ensure payroll processes are accurate and compliant
- Check and respond to pension queries and reconciliation
Budget Monitoring & Reporting
- Support the production of monthly management accounts and budget monitoring across departments, including profiling and variance tracking
- Produce regular financial, income and statistical reports
- Assist with month-end processes, reconciliations and reporting
- Support preparation of financial information for audits and annual accounts
Income, Commercial & Operational Support
- Reconcile and report on income from visitor services and commercial activity
- Support credit control and debtor management
- Work with operational teams to ensure robust processes and maximise income opportunities
Compliance, VAT & Governance
- Support VAT and Gift Aid returns and ensure compliance with financial regulations
- Maintain accurate records in line with audit and regulatory requirements
- Contribute to continuous improvement of financial processes and systems
AMRT1_UKTJ
