Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support a busy office by managing post, updating records, and assisting with documentation.
- Company: Professional organisation in Winchester with a supportive work culture.
- Benefits: 26 days annual leave, private medical insurance, and professional study support.
- Why this job: Join a dynamic team and develop your admin skills while making a real impact.
- Qualifications: Strong organisational skills and experience with Microsoft packages required.
- Other info: Flexible working options and excellent career growth opportunities.
The predicted salary is between 28800 - 43200 £ per year.
An exciting opportunity has become available for an Administrator to join this professional organisation located in Winchester, Hants. The Administrator will provide a full comprehensive support service to the department and will thrive working in a busy office environment.
What will you be doing?
- Opening and scanning of post each day; scanning it to the workflow system and distributing to team members in a timely fashion
- Updating and reconciling postal logs (with both physical and electronic post received each day)
- Retrieving archive files on a daily basis and then scanning the required case history to the workflow system. Performing quality checks of the scan in a timely manner
- Provide regular support in the scanning of documentation in line with the departmental paperless policy
- Support with bulk print and mailout exercises in accordance with internal deadlines. Take responsibility for the planning and organisation as well as the reconciliation with all exercises
- Monitoring of the team’s mailbox, including the allocation of work to the workflow system
- Updating the Portal post log with any submissions received to the mailbox
- Monitoring the enquiries box, forwarding on the emails to the relevant teams
- Assisting the Administration department in the production or amendment of written or visual material (such as letters, meeting packs, reports, memos and presentations) to the company quality standards using in-house templates and adhering to house-style rules
- Updating of member records on the Administration system and Member Portal. Creating correspondence with agreed member updates such as change of address, surnames, title, forenames, date of birth, date of marriage and expression of wishes in line with service level agreements
- Administration and ownership of ad hoc tasks such as certificate returns, member Identification forms, banking and member satisfaction in accordance with service level agreements
- Answering client helplines where you will be required to perform security checks prior to assisting with queries or taking change of details by telephone in connection with an individual case
- Support ad hoc requests from the client administration teams such as the booking of internal meetings, including the arrangement of invites, room and ordering of lunches. Issue and update of calendar invites and make travel arrangements
- Processing of any unidentified post, returned post and reporting appropriately in accordance with GDPR
- Update and inform the team leader and others on the current state of all work in progress and outstanding work
What skills, qualities and experience are we looking for?
- You’ll need to be well-organised with administration experience
- The ability to work using your own initiative as well as part of a team
- Good experience with Microsoft packages such as Excel
- You’ll thrive on working to tight deadlines and delivering excellent customer service in accordance with either internal or client service level agreements
- You are conscientious, reliable, efficient and have a willingness to learn and help
- Accuracy, attention to detail and flexibility are attributes you will have in abundance
What’s in it for you?
- For you: Professional study support (where applicable)
- For your family: Life assurance, Income protection, Enhanced maternity/paternity/adoption and shared parental leave
- For your health: 26 days annual leave (pro-rata for part-time working) plus bank holidays (most of which can be taken flexibly!) with options to buy & sell holiday, Private medical insurance, Discounted gym memberships, critical illness and dental insurance through our flexible benefits
- For your wealth: Competitive pension scheme, Discretionary bonus scheme
- And much more
Locations
Administrator in Hampshire, Winchester employer: Tulip Recruitment
Contact Detail:
Tulip Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrator in Hampshire, Winchester
✨Tip Number 1
Get to know the company before your interview! Research their values, culture, and recent news. This will help you tailor your answers and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice common interview questions with a friend or in front of a mirror. This will boost your confidence and help you articulate your skills and experiences clearly, especially how they relate to the Administrator role.
✨Tip Number 3
Prepare some thoughtful questions to ask at the end of your interview. This shows you're engaged and gives you a chance to find out if the company is the right fit for you too!
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and keep you on their radar as they make their decision.
We think you need these skills to ace Administrator in Hampshire, Winchester
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Administrator role. Highlight your relevant experience and skills that match the job description, like your organisation skills and proficiency with Microsoft packages.
Show Off Your Attention to Detail: Since accuracy is key in this role, be sure to proofread your application. A well-presented application with no typos or errors will show us that you pay attention to detail, which is super important for an Administrator.
Be Yourself: Let your personality shine through in your application! We want to see who you are beyond your qualifications. Share a bit about your work ethic and how you thrive in busy environments.
Apply Through Our Website: For the best chance of success, make sure to apply directly through our website. This way, your application goes straight to us, and we can’t wait to see what you bring to the table!
How to prepare for a job interview at Tulip Recruitment
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Administrator position. Familiarise yourself with tasks like managing postal logs and supporting bulk print exercises. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Since this role requires excellent organisation, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and met tight deadlines, as this will highlight your ability to thrive in a busy office environment.
✨Brush Up on Microsoft Skills
As proficiency in Microsoft packages like Excel is essential, take some time to review your skills. If you can, practice using Excel to create spreadsheets or manage data. During the interview, mention specific instances where you've used these tools effectively in previous roles.
✨Prepare for Customer Service Scenarios
Given the emphasis on delivering excellent customer service, think about situations where you've handled client queries or provided support. Prepare to discuss how you approached these situations, especially any security checks or sensitive information handling, to showcase your conscientiousness and reliability.
