Fleet Administrator

This local organisation is seeking a committed Fleet Administrator to join their team on a full time, permanent basis. The Fleet Administrator will have a strong working ethic and will thrive working in a busy, demanding and ever changing environment. The main purpose of the role is to provide comprehensive administrative support working in a small team environment, using own initiative and managing own workload. This is a full time, office based role and due to the location of the company, the successful candidate must have their own form of reliable transport. Duties Phones – Answering all incoming phone calls promptly and courteously. – Take detailed messages and direct them to the appropriate person or department. Vehicles – Insurance – keeping track of all accidents and insurance claims liaising with the legal team. – Insurance – adding and adjusting to ensure everything is kept up to date. – MOT & Tax – keep these checks up to date and book in MOT/pay Tax when required. – Lorry PMI- ensuring they are compliant with VOSA. – Services and repairs – book in as and when necessary – Keeping track of TBT’s for the forklift in the yard – Manage all vehicles within the fleet – Completing vehicle damage reports on a quarterly basis for all vehicles. Health & Safety – Ensure Toolbox Talks are tracked and filed within share point and hard copies stored. – Separate site folders to be set up for each of the toolbox talks. – Health and Safety Administrative support. Social Media – Posting on various pages and creating content. Recruitment – Posting ads on Indeed – Liaising with recruiters for temp site staff General/Extra – Paying for all parking – Occasional booking of travel – Management of office supplies – Any additional tasks as and when required