Finance Administrator

The Role

As Finance Administrator, you will be responsible for many administrative areas including the processing of all supplier invoices, credit notes, customer invoicing and closing off payroll across all sites within the group.

Key Responsibilities

• Process supplier invoices within a timely manner, ensuring these are approved and paid within agreed time scales.
• Resolve any discrepancies with suppliers, processing relevant credit notes when required.
• Reconcile supplier statements on a monthly basis.
• Prepare weekly payment proposals for each business that can be approved by the Management Accountants and Finance Director.
• Monitor accounts receivable, ensuring invoices are raised and paid on time and any queries are dealt with in a timely manner.
• Follow up on outstanding payments and maintain positive relationships with customers.
• Process expenses monthly, posting relevant journals into the accounting system and adding expenses due to payroll.
• Ensure all sites comply with the relevant purchase order policies.
• Support the Management Accountants with accounts reconciliations.
• Collaborate with the GMs at each site to ensure accurate and timely payroll processing.
• Verify and record employee hours, incentives and deductions for payroll purposes.
• Review and submit (following approval by the Finance Director) all VAT returns for the group, ensuring any VAT due to payment to HMRC is sent by the deadline.
• Support the wider finance team and external accountants in the preparation and submission of annual statutory accounts.

Skills & Experience

• Ability to plan, prioritise and juggle multiple work streams whilst working to strict deadlines.
• Demonstratable cross functional experience.
• Organised, logical with excellent communication skills.
• Ability to constructively challenge.
• Self-motivated with great attention to detail.
• A team player who can work with colleagues from all departments.
• AAT qualified or desire to build a career within finance.
• Can demonstrate the ability to control and administer a ledger.
• Understanding of double entry bookkeeping would be beneficial.
• Able to confidently communicate with suppliers to ensure purchase ledger accuracy and timely payment of invoices.
• Can demonstrate ability to use initiative to resolve problems.
• Leisure and Hospitality experience preferred.
• Experience of accounting software (Xero preferred).
• Experience with HR and payroll systems (Harri preferred).
• Experience of working with PMS and POS systems preferred.
• Experience of handling and processing large amounts of documents.

Hours & Location

• Full time
• Primarily Monday to Friday however additional days may be required to meet business needs.
• Hybrid role with attendance at each site as a minimum once per fortnight or as required.

Tudor Hotels Collection

Tudor Hotels Collection is committed to carefully developing a sustainable collection of luxury hotels and visitor attractions which respect our core values: Luxury, History, England. Preserving history to create a high social impact and unique legacy everywhere we operate and simultaneously pushing the boundaries of sustainable tourism. Our mission is to truly entertain our guests, not just give them a luxurious place to sleep and the best fine dining, but to give them stories to tell, experiences to remember and knowledge to share. We operate under the brands of; The Bodmin Jail Hotel, The Bodmin Jail Museum, The Redcliffe Hotel and Kents Cavern.