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- Tasks: Support operations by managing reception, mail, and meeting logistics.
- Company: Join a prestigious legal firm known for its supportive culture.
- Benefits: Enjoy free parking, competitive pay, and great employee perks.
- Other info: Perfect for those seeking growth in a dynamic workplace.
- Why this job: Be part of a professional team and enhance your organisational skills.
- Qualifications: Experience in a professional environment is preferred.
The predicted salary is between 24000 - 36000 £ per year.
Our top tier, corporate legal Client are now seeking a professional, well presented Receptionist to join their growing Client. As an integral part of the business support team, your duties will include:
- Provide Switchboard / Reception cover at times of annual leave/sickness absence as required including opening up in the morning.
- Assist reception with ensuring meeting rooms are cleared and tidy prior to and after meetings.
- Provide refreshments for clients and meetings as required.
- Undertake routine and regular maintenance tasks such as heating and cooling settings, ensuring the car park is kept safe for staff and visitors, monitoring temperature of zip taps, issuing door toggles, issuing office keys.
- Assist with fire alarm checks and carry out monthly checks for emergency lighting and fire exit doors. Log accordingly.
- Assist with moving files and boxes between departments and buildings.
- Undertake opening of incoming mail and DX, collect outgoing mail and DX from the designated collection points at set times, weigh, frank/stamp and place in relevant post trays, pack relevant mail bags, keep the franking machine in credit, provide monthly statistics of postage costs and arrange couriers. Deliver and collect mail to and from post office, post box or the locality as required.
- Distribute correspondence, incoming faxes and further incoming mail throughout the working day, either electronically or physically.
- Maintain paper stock levels in all print machines each morning.
- Maintain stock levels in all kitchens each morning.
- Keep supplies and stationery storage areas tidy.
- Assist with organisation of In-House training including setting up of any video conference or webinar facilities.
- Arrange travel and hotel bookings including liaison with travel agent and monitoring of the travel booking email inbox.
- Arrange course and conference bookings.
- Telephone hearing and conference call set up.
In return the company offer a range of impressive benefits, free parking and the opportunity to work for a well respected legal firm who are renowned for looking after their staff from the offset. This role would suit somebody who has worked within a professional services environment on either a full time or job share basis.
Receptionist / Operations Assistant in Spalding employer: TSR-Legal
Contact Detail:
TSR-Legal Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Receptionist / Operations Assistant in Spalding
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal field or related industries. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Nail that first impression! When you get an interview, dress smartly and be punctual. A confident and professional appearance can set the tone for the rest of your meeting.
✨Tip Number 3
Show off your skills! Be ready to discuss how your previous experience aligns with the responsibilities listed in the job description. Use specific examples to demonstrate your capabilities.
✨Tip Number 4
Follow up after your interview! A quick thank-you email can keep you fresh in their minds and show your enthusiasm for the role. Plus, it’s a great chance to reiterate why you’re the perfect fit!
We think you need these skills to ace Receptionist / Operations Assistant in Spalding
Some tips for your application 🫡
Show Your Professional Side: When writing your application, make sure to highlight your professionalism and presentation skills. Use a clear and concise format, and don’t forget to proofread for any typos or errors – we want to see your attention to detail!
Tailor Your Application: Make your application stand out by tailoring it to the specific role of Receptionist / Operations Assistant. Mention relevant experience and skills that align with the job description, like managing correspondence or organising meetings.
Be Personable: Since this role involves interacting with clients and colleagues, let your personality shine through! Share a bit about your communication style and how you handle various situations, especially in a professional setting.
Apply Through Our Website: We encourage you to apply directly through our website for a smoother process. It’s the best way for us to receive your application and ensures you’re considered for this fantastic opportunity!
How to prepare for a job interview at TSR-Legal
✨Know the Company Inside Out
Before your interview, take some time to research the legal firm thoroughly. Understand their values, culture, and recent news. This will not only help you answer questions more effectively but also show that you're genuinely interested in being part of their team.
✨Dress to Impress
As a Receptionist/Operations Assistant, first impressions matter. Make sure you dress professionally and present yourself well. A polished appearance reflects your understanding of the corporate environment and sets a positive tone for the interview.
✨Prepare for Practical Scenarios
Expect questions about how you would handle specific tasks mentioned in the job description, like managing mail or setting up meetings. Think of examples from your past experiences where you've successfully managed similar responsibilities, and be ready to discuss them.
✨Showcase Your Communication Skills
Since this role involves a lot of interaction with clients and staff, highlight your communication skills during the interview. Be clear and concise in your answers, and don’t hesitate to ask clarifying questions if you need more information. This demonstrates your proactive approach and willingness to engage.