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- Tasks: Support operations by managing reception, mail, and meeting logistics in a corporate environment.
- Company: Join a prestigious legal firm known for its supportive culture and professional growth.
- Benefits: Enjoy free parking, impressive benefits, and a chance to thrive in a respected workplace.
- Other info: Perfect for those seeking a dynamic role with opportunities for career advancement.
- Why this job: Be the face of a top-tier firm and gain valuable experience in a professional setting.
- Qualifications: Experience in a professional services environment is preferred.
The predicted salary is between 25000 - 30000 £ per year.
Our top tier, corporate legal Client are now seeking a professional, well presented Receptionist to join their growing Client. As an integral part of the business support team, your duties will include:
- Provide Switchboard / Reception cover at times of annual leave/sickness absence as required including opening up in the morning.
- Assist reception with ensuring meeting rooms are cleared and tidy prior to and after meetings.
- Provide refreshments for clients and meetings as required.
- Undertake routine and regular maintenance tasks such as heating and cooling settings, ensuring the car park is kept safe for staff and visitors, monitoring temperature of zip taps, issuing door toggles, issuing office keys.
- Assist with fire alarm checks and carry out monthly checks for emergency lighting and fire exit doors. Log accordingly.
- Assist with moving files and boxes between departments and buildings.
- Undertake opening of incoming mail and DX, collect outgoing mail and DX from the designated collection points at set times, weigh, frank/stamp and place in relevant post trays, pack relevant mail bags, keep the franking machine in credit, provide monthly statistics of postage costs and arrange couriers. Deliver and collect mail to and from post office, post box or the locality as required.
- Distribute correspondence, incoming faxes and further incoming mail throughout the working day, either electronically or physically.
- Maintain paper stock levels in all print machines each morning.
- Maintain stock levels in all kitchens each morning.
- Keep supplies and stationery storage areas tidy.
- Assist with organisation of In-House training including setting up of any video conference or webinar facilities.
- Arrange travel and hotel bookings including liaison with travel agent and monitoring of the travel booking email inbox.
- Arrange course and conference bookings.
- Telephone hearing and conference call set up.
In return the company offer a range of impressive benefits, free parking and the opportunity to work for a well respected legal firm who are renowned for looking after their staff from the offset. This role would suit somebody who has worked within a professional services environment on either a full time or job share basis.
Receptionist / Operations Assistant in Lincolnshire employer: TSR Legal
Contact Detail:
TSR Legal Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Receptionist / Operations Assistant in Lincolnshire
✨Tip Number 1
First things first, make sure you know the company inside out. Research their values, culture, and recent news. This will help us tailor our conversations and show that we’re genuinely interested in being part of their team.
✨Tip Number 2
Practice makes perfect! Before any interview, we should run through common questions and even some role-specific scenarios. This way, we can confidently showcase our skills and how they align with the receptionist/operations assistant role.
✨Tip Number 3
Dress to impress! Since this is a corporate legal environment, let’s ensure we look professional and polished. First impressions matter, and we want to convey that we take the role seriously right from the get-go.
✨Tip Number 4
Finally, don’t forget to follow up after the interview! A quick thank-you email can go a long way in keeping us top of mind. Plus, it shows our enthusiasm for the position and appreciation for their time.
We think you need these skills to ace Receptionist / Operations Assistant in Lincolnshire
Some tips for your application 🫡
Show Your Professional Side: When writing your application, make sure to highlight your professionalism and presentation skills. Use a clear and concise format, and don’t forget to proofread for any typos or errors – we want to see your attention to detail!
Tailor Your Application: Make your application stand out by tailoring it to the specific role of Receptionist / Operations Assistant. Mention relevant experience in corporate environments and how you can contribute to our team at StudySmarter.
Be Personable: Since this role involves client interaction, let your personality shine through! Share examples of how you've successfully managed client relationships or provided excellent service in previous roles.
Apply Through Our Website: We encourage you to apply directly through our website for a smoother process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at TSR Legal
✨Know the Company Inside Out
Before your interview, do some digging into the company’s values, culture, and recent news. This will not only help you tailor your answers but also show that you're genuinely interested in being part of their team.
✨Dress to Impress
As a Receptionist in a corporate legal environment, first impressions matter. Make sure to dress professionally and present yourself well. A polished appearance can set the tone for the entire interview.
✨Prepare for Common Questions
Think about the typical questions you might be asked, such as your experience with reception duties or handling multiple tasks. Practise your responses so you can answer confidently and clearly during the interview.
✨Showcase Your Organisational Skills
Since the role involves various administrative tasks, be ready to discuss how you manage your time and stay organised. Share specific examples from your past experiences that highlight your ability to juggle multiple responsibilities effectively.