Finance Operations Administrator -Kirkstall

Are you highly organised, detail-oriented, and confident working across both finance and admin functions? We\’re looking for a motivated Finance & Operations Administrator to join our team in a hybrid role that supports both the Finance and Operations departments.

This position is ideal for someone who thrives in a fast-paced, deadline-driven environment, has strong attention to detail, and brings prior experience in administration—ideally with some finance exposure.

What You’ll Be Doing:
You’ll play a key part in keeping our day-to-day operations running smoothly. From managing timesheets and invoices to assisting with compliance and internal reporting, this is a varied role where accuracy, efficiency, and communication are essential.

Why Join Us?
This is a great opportunity to be part of a supportive team, take on meaningful responsibility, and grow your skills in both finance and operations. If you\’re a confident communicator with strong organisational skills and the ability to juggle competing priorities—this could be your perfect fit.
We are based in Kirkstall, have free parking and are office-based Monday to Friday.

Key Responsibilities:
Finance Administration (3 Days per Week):

• Upload and verify weekly timesheets
• Liaise with clients to chase outstanding timesheet submissions
• Verify and tag placements for invoicing
• Communicate with workers regarding timesheet processes and requirements
• Send timesheet templates to new clients
• Verify and input worker bank details
• Resolve timesheet and payroll-related queries
• Upload timesheets to client portals
• Prepare monthly margin presentations
• Support credit control
• Amend and upload client invoices
• Enter Purchase Orders into the CRM

Operations Support (2 Days per Week):

• Provide overflow administrative support to the operations team
• Assist with HMRC reporting and IR35 compliance tracking
• Contribute to the full database cleanse
• Support placement administration and CV management
• Provide Essential holiday cover across operations and finance
• Generate/manage administration/activity reports

Key Skills & Experience:

• Previous finance experience is highly desirable
• Previous administration experience is essential
• Intermediate Excel skills – Essential
• Experience with RSM InTime, BullHorn – highly desired, but not essential
• Strong attention to detail and high level of accuracy
• Excellent time management and organisational skills
• Effective communicator, confident speaking with clients and internal stakeholders
• Ability to manage competing priorities in a deadline-driven environment

Interested?
We’d love to hear from you! Please apply with your up-to-date CV.

Please note: Due to the high volume of applications, only shortlisted candidates will be contacted. #J-18808-Ljbffr