Administrative Assistant (Part Time - 20 hours per week)

Company Description

Who we are…

At Trustonic our products are making a difference across the world. One moment we’re ensuring low-income families worldwide can access the life-changing benefits of an internet-enabled smartphone. The next we’re protecting the safety and integrity of the vehicles we drive and the devices we care about.

We pride ourselves on living by the Trustonic culture code, a blueprint for our journey that recognises that great working environments don’t guarantee success, but bad ones almost always ensure failure.

Working here, you’ll find a company that celebrates its diversity and is looking to do the right thing: for each other, the community and the planet. We believe in equal opportunities and take to heart the old African proverb ’If you only want to go fast, go alone. If you want to go far, go together’.

We work flexibly when and where we’re at our best, but regardless of how you choose to work, we’ll make sure you feel like one of the team.

Click here if you would like to find out more about Trustonic\’s culture code.

If you would like to work in a fast-moving global technology company, with great ambition, then we’d love to hear from you!

Job Description

We’re looking for an Administrative Assistant to join our cutting edge and dynamic global team. You will assist our Executive Assistant/Office Manager and People & Talent team to deliver administrative support to wider executive members, as well as a frictionless office and new starter experience in the UK. We are looking for someone flexible who is adept at operating both virtually and within the physical office environment.

A Bit About The Team And What You\’ll Deliver…

You will be a part of the People & Talent team, who are responsible for the total employee experience. Reporting to our EA & Office Manager we are looking for a customer-focused Administrative Assistant who can easily integrate themselves to the business and team interactions.

As an Administrative Assistant, you will:

• Provide administrative support to ensure efficient operation of the office(s) – Winnersh/Cambridge
• Maintain office supplies inventory by checking stock to determine inventory level; anticipating needed supplies, placing and expediting orders for supplies, verifying receipt of supplies
• Monitor and maintain office equipment
• Liaise with our courier DHL to book and check the status of deliveries
• Deal with customer queries and enquiries
• Carry out clerical duties such as filing, typing, copying, binding, scanning etc
• Assist the EA/Office Manager with UK get-together coordination, general travel/accommodation for wider executive team, bookings/queries
• Provide ad hoc administrative support to the COO, CFO and wider executive team
• Complete expense returns on behalf COO/CFO, as directed/required
• Arrange and coordinate meetings, conferences etc
• Co-ordinate, as directed by the People & Talent Acquisition Partner and Head of People & Talent;
• Charitable, volunteering and team events
• Onboarding and offboarding processes for new and departing employees; including but not limited to onboarding guides, communications, ensuring all first day actions completed, HRIS updates etc.
• Maintain and update employee records in HR systems, ensuring compliance with company policies and legal requirements.

Who you are…

As an Administrative Assistant you will be:

• Creative and energetic in your desire to create an awesome physical and virtual office vibe
• Hugely optimistic
• Able to handle sensitive information in a confidential manner
• Exceptionally organised with brilliant follow-through
• A natural self-starter and solid communicator, unafraid to pick up the phone, Teams or slack
• Able to thrive in a dynamic, constantly evolving, small team environment
• Jedi-like anticipation – you are already 10 steps ahead
• Outcome focussed
• Rigorous in the pursuit of accuracy
• Prepared to invest whatever effort is required to get the job done (including travel)
• Able to build trusted relationships with the team and clients

What makes you, you…

As an Administrative Assistant you will have the following:

Experience

• Experience within recruitment and HR administration and HRIS/ATS – IRIS and SmartRecruiters a bonus
• Demonstrable experience of both virtual and physical office environments
• Proven experience as an administrative assistant or in a similar role
• Preferred experience within a Technology company
• Experience with virtual office tools such as, teams, slack, trello etc
• Experience of supporting executive teams

Knowledge:

• Health & Safety; General H&S, fire, first aid, risk assessments etc
• Global travel management
• Physical office management
• Virtual office approaches

Skills:

• Excellent time management skills
• Multi-tasking and prioritisation
• Intermediate to advanced MS office skills
• Strong verbal and written communication skills, and ability to speak effectively to any audience
• Exceptional eye for detail

Qualifications

• undergraduate degree in business or similar discipline preferred or equivalent level of skill, experience and knowledge

Additional Information

Trustonic is an equal opportunity employer. We do not discriminate on any grounds. We empower, engage, enable and value differences between people, including; different races, ethnicities, genders, ages, religions, disabilities and sexual orientations, with differences in education, backgrounds, skill sets, experiences and knowledge.

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