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- Tasks: Support daily school operations, manage communications, and maintain essential records.
- Company: Join a friendly and ambitious primary school dedicated to nurturing every child.
- Benefits: Competitive salary, pension schemes, professional development, and employee support programmes.
- Why this job: Make a real difference in a supportive environment while developing your career.
- Qualifications: Organised, proactive, and excellent communication skills with a child-centred mindset.
- Other info: Be part of a dynamic team in a warm community focused on growth and success.
The predicted salary is between 24000 - 36000 £ per year.
Truro and Penwith Academy Trust, together with the Local Monitoring Committee of St Hilary School, are seeking to appoint a dynamic and committed Administration Assistant. As a school administrative assistant, your role is the backbone of the daily operation, requiring a blend of professional hospitality and meticulous data management. You serve as the first point of contact, greeting visitors and managing telephone communications with a high level of discretion.
Beyond front‑of‑house duties, you provide essential support by handling word processing for official reports and publications, updating the school website, and maintaining both electronic and manual filing systems. A significant portion of the role involves safeguarding sensitive information; you are responsible for updating pupil records in systems like Arbor, ensuring strict compliance with data protection laws during the intake or transfer of students.
Additionally, you act as a central coordinator for school logistics, managing appointments, staff sickness records, and the school lettings diary. From overseeing stock control and stationery to coordinating school meals and event outings, you ensure that the administrative infrastructure remains seamless and efficient. Ultimately, this position demands a proactive approach to multitasking, balancing routine office maintenance with the sensitive handling of confidential student and staff data.
At St Hilary School, our motto is simple but powerful: "The Best We Can Be". We are a friendly, and ambitious primary school of around 200 children, where every child is valued, nurtured, and inspired to achieve their very best. Our school motto - "The Best We Can Be" - is at the heart of everything we do. We are proud of our warm, supportive atmosphere and strong sense of community. We are constantly evolving to meet the needs of our children. Recently, we introduced our brand-new Nurture Hub – a welcoming space designed to support children's emotional well‑being, build their confidence, and help them develop resilience.
Alongside this, we are a Trauma‑Informed School (TIS) and embed restorative justice practices, so every child feels safe, respected, and supported. You will be an organised, approachable and proactive professional with a child‑centred mindset and a strong commitment to supporting a positive school environment. You will work effectively as part of a team, providing high‑quality administrative support that enables teaching and learning to thrive.
With excellent communication and organisational skills, you will share our school's values and contribute positively to our welcoming school and its strong community identity. We care about our staff and value their skills, contribution and expertise. Our commitment to growing great people means that we support staff in their own professional growth and development and empower them through support and career opportunities.
If you choose to work for us, you will receive:
- A competitive salary
- National terms and conditions of employment and access to either Teachers Pension or Local Government Pension Schemes
- Cycle to work scheme
- Eye voucher scheme
- Access to CPD and career pathways to further develop your career
- Employee Assistance Programme (EAP) which provides employees with free confidential advice and support on a variety of personal, family or workplace issues
- Commitment to safeguarding
Administration Assistant employer: Truro and Penwith Academy Trust
Contact Detail:
Truro and Penwith Academy Trust Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administration Assistant
✨Tip Number 1
Get to know the school! Research St Hilary School and its values. When you walk in for your interview, show that you understand their motto, 'The Best We Can Be', and how you can contribute to that positive environment.
✨Tip Number 2
Practice your communication skills. As the first point of contact, you'll need to be approachable and professional. Role-play with a friend or family member to nail down how you’d greet visitors and handle phone calls.
✨Tip Number 3
Show off your organisational skills! Bring examples of how you've managed multiple tasks in previous roles. Whether it’s keeping track of appointments or handling sensitive data, demonstrate that you can juggle it all seamlessly.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re genuinely interested in being part of our community at St Hilary School.
We think you need these skills to ace Administration Assistant
Some tips for your application 🫡
Show Your Personality: When writing your application, let your personality shine through! We want to see who you are beyond your qualifications. A friendly tone can make a great first impression, especially for a role that involves interacting with children and parents.
Tailor Your Application: Make sure to tailor your application to the specific role of Administration Assistant at St Hilary School. Highlight your relevant experience in data management and communication, and don’t forget to mention your commitment to creating a positive school environment!
Be Clear and Concise: Keep your application clear and to the point. Use bullet points where necessary to make it easy for us to read. Remember, we’re looking for someone who can manage multiple tasks efficiently, so show us you can communicate effectively!
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team at St Hilary School!
How to prepare for a job interview at Truro and Penwith Academy Trust
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of an Administration Assistant at St Hilary School. Familiarise yourself with their daily operations, from managing pupil records to coordinating school logistics. This will help you demonstrate your knowledge and enthusiasm for the role.
✨Showcase Your Organisational Skills
Since the role requires a proactive approach to multitasking, be ready to share specific examples of how you've successfully managed multiple tasks in previous positions. Highlight your experience with data management and any tools you've used to keep things organised, as this will resonate well with the interviewers.
✨Emphasise Your Communication Style
As the first point of contact, excellent communication is key. Prepare to discuss how you handle visitor interactions and telephone communications with discretion and professionalism. You might even want to role-play common scenarios to show how you would manage them effectively.
✨Align with Their Values
St Hilary School values a child-centred mindset and a supportive community atmosphere. Be sure to express your commitment to these values during the interview. Share experiences that reflect your dedication to creating a positive environment for both students and staff, which will help you stand out as a candidate who truly fits their ethos.