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- Tasks: Support daily office operations, manage health and safety, and assist with administrative tasks.
- Company: Join a dynamic team in Newcastle focused on creating a safe and welcoming work environment.
- Benefits: Enjoy a friendly workplace, potential for growth, and hands-on experience in administration.
- Why this job: Perfect for those who thrive in a supportive role and want to make a difference in the office culture.
- Qualifications: No prior experience required; just bring your organisational skills and a positive attitude!
- Other info: Opportunity to become a certified First Aider and enhance your CV.
The predicted salary is between 24000 - 36000 £ per year.
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Our client in Newcastle is looking for a reliable Junior Administrator to join the team. This is a varied role that requires a hands-on approach, excellent communication skills, and a strong sense of responsibility. You’ll play a key part in supporting the day-to-day operations of the office, ensuring a safe, welcoming, and well-organized environment for staff and visitors.
Key Responsibilities
Health & Safety Monitoring
Conduct regular checks to ensure compliance with health and safety regulations
Maintain records of safety inspections and report any issues to management
Support the implementation of safety policies and procedures
First Aid
Act as a designated First Aider for the office
Maintain first aid supplies and ensure readiness for emergencies
Record and report incidents in line with company policy
Catering & Facilities Support
Oversee daily catering arrangements including refreshments and supplies
Liaise with external vendors for catering and maintenance services
Ensure communal areas are clean, stocked, and welcoming
Reception & Communication
Answer incoming calls and direct queries appropriately
Greet visitors and manage meeting room bookings
Handle incoming and outgoing mail and deliveries
General Administrative Support
Assist with filing, data entry, and document management
Support team members with ad hoc tasks and projects
Order office supplies and monitor inventory levels
Requirements
Previous experience in an administrative or office support role (preferred but not essential)
Strong organizational and multitasking skills
Excellent verbal and written communication
Basic knowledge of health and safety practices
First Aid
Friendly, approachable, and professional manner
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Admin Assistant employer: TRS Staffing Solutions
Contact Detail:
TRS Staffing Solutions Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Admin Assistant
✨Tip Number 1
Familiarise yourself with health and safety regulations relevant to office environments. This knowledge will not only help you in the role but also demonstrate your proactive approach during interviews.
✨Tip Number 2
Practice your communication skills by engaging in conversations with friends or family. Being able to articulate your thoughts clearly will be crucial when answering calls and greeting visitors.
✨Tip Number 3
Get comfortable with basic first aid procedures. Knowing how to respond in emergencies can set you apart from other candidates and shows your commitment to workplace safety.
✨Tip Number 4
Consider volunteering for roles that require organisational skills, such as event planning or community service. This experience can enhance your multitasking abilities and make you a more attractive candidate.
We think you need these skills to ace Admin Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administrative roles. Emphasise skills such as organisation, communication, and any previous exposure to health and safety practices.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role. Mention specific responsibilities from the job description, like health and safety monitoring or catering support, and explain how your skills align with these tasks.
Highlight Relevant Skills: In your application, clearly outline your organisational and multitasking abilities. Provide examples of how you've successfully managed multiple tasks in previous roles, as this is crucial for the Junior Administrator position.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is essential for an administrative role.
How to prepare for a job interview at TRS Staffing Solutions
✨Showcase Your Organisational Skills
As an Admin Assistant, you'll need to demonstrate strong organisational abilities. Prepare examples from your past experiences where you successfully managed multiple tasks or projects simultaneously. This will show the interviewer that you can handle the varied responsibilities of the role.
✨Communicate Clearly and Confidently
Excellent communication skills are crucial for this position. Practice articulating your thoughts clearly and confidently. During the interview, make sure to listen actively and respond thoughtfully to questions, showcasing your ability to communicate effectively with both colleagues and visitors.
✨Familiarise Yourself with Health and Safety Practices
Since health and safety monitoring is a key responsibility, brush up on basic health and safety regulations relevant to office environments. Being able to discuss these practices during your interview will demonstrate your preparedness and understanding of the role's requirements.
✨Prepare Questions for the Interviewer
Having thoughtful questions ready shows your interest in the role and the company. Ask about the team dynamics, the company's approach to health and safety, or how success is measured in the Admin Assistant position. This not only helps you gather important information but also leaves a positive impression.
