At a Glance
- Tasks: Manage client billing, answer queries, and ensure accurate invoicing.
- Company: Join a leading law firm with a commitment to diversity and inclusion.
- Benefits: Competitive salary, flexible work options, and professional growth opportunities.
- Other info: Enjoy a supportive environment with room for career advancement.
- Why this job: Be part of a dynamic team that values your input and skills.
- Qualifications: Bachelor's degree and 3 years of law firm billing experience required.
The predicted salary is between 50000 - 85000 £ per year.
The Billing Specialist is responsible for billing client invoices in the format required by each client, including printing prebills and final bills for attorney review. The role involves researching and answering billing questions for attorneys, legal practice assistants and clients, inputting, updating, and mailing invoices in the accounting system, and maintaining client alternate fee arrangements.
Essential Duties and Responsibilities
- Edit prebills to adjust time and disbursement transfers, time splits, on‑account transfers, time adjustments and disbursement adjustments.
- Print, sort, and distribute prebills to billing attorneys; print drafts and/or finals of computerized invoices and forward to attorneys for edits.
- Maintain client billing addresses, ensuring information is accurate and current.
- Enter any exemption for billing necessary by the billing cutoff date and maintain status through month‑end.
- Monitor and manage several levels of approvals for write‑offs and monthly billing exemptions.
- Enter alternate rates in the computer system accurately and efficiently.
- Provide attorneys and legal support staff with requested billing statistics, using and formatting Excel spreadsheets as needed.
- Effectively manage communication with attorneys to meet billing deadlines.
- Submit, process and track invoices and resolve billing issues via electronic and web‑based billing.
- Communicate during monthly check‑in meetings with the billing manager to provide updates on timekeepers’ work in progress and troubleshoot as necessary.
- Identify and respond to internal and external client inquiries in a timely manner and seek appropriate follow‑up.
Knowledge, Skills and Abilities
- Ability to communicate clearly in both written and oral form with firm professionals and clients regarding billing issues.
- Outstanding customer/client service and interpersonal skills.
- Ability to represent the department professionally and positively.
- Proficiency in Microsoft Word and Excel.
- Ability to work under pressure and balance multiple competing priorities.
- Ability to produce high volume, computerized document edits in a fast‑paced, deadline‑driven environment.
- Ability to work effectively independently and with teams to promote consistent and efficient workflow processes.
- Strong interpersonal skills, with the ability to provide high‑quality service and partner effectively with diverse groups at various levels within the firm and external contacts.
- Ability to self‑manage and work independently in a hybrid or in‑office setting.
Education and/or Experience
- Bachelor's degree or an equivalent combination of training, education, and experience that demonstrates the ability to perform the essential duties of the position.
- Minimum of three (3) years of law firm billing experience.
- Previous Aderant/CMS experience strongly preferred.
Billing Specialist employer: Troutman Pepper Locke LLP
Troutman Pepper Locke is an exceptional employer that fosters a collaborative and inclusive work culture, making it an ideal place for a Billing Specialist to thrive. With a strong commitment to employee growth, the firm offers comprehensive training and development opportunities, ensuring that team members can advance their careers while enjoying a supportive environment. Located in a vibrant area, employees benefit from a dynamic workplace that values diversity and promotes a healthy work-life balance.
StudySmarter Expert Advice🤫
We think this is how you could land Billing Specialist
✨Get Involved in Law Societies
Join local law societies and attend their events – they're often a goldmine for networking and job opportunities in the legal field. Plus, it’s a great way to meet other budding lawyers and experienced solicitors who could provide vital insights and connections.
✨Tap into Online Legal Communities
Don’t underestimate the power of online platforms like LinkedIn and specific legal forums. Get active in discussions or share your thoughts on recent legal developments – this not only builds your visibility but also showcases your passion and knowledge in law.
✨Attend Career Fairs and Workshops
Look out for career fairs and workshops specifically focused on law. Many law firms, including Troutman Pepper Locke LLP, will be scouting for fresh talent, so bring your A-game and don’t shy away from making a memorable impression.
✨Leverage Your University’s Career Services
If you’re still in university or have recently graduated, latch onto your career services! They often have connections with law firms looking for graduates and can guide you through the application process tailored for the legal sector.
We think you need these skills to ace Billing Specialist
Some tips for your application 🫡
Highlight Your Legal Knowledge:When applying for a full-time role in legal services at Troutman Pepper Locke LLP, make sure to demonstrate your understanding of key legal principles and areas of law relevant to the position. Include any specific coursework, modules, or certifications, like LPC or BPTC qualifications, that showcase your legal expertise directly on your CV.
Showcase Your Research Skills:In the legal field, strong research skills are crucial. Use your application to illustrate how you've utilised these skills in past studies or work experiences – whether that's through past internships or significant projects. Mention any legal databases or tools you’re proficient in, as this can give you an edge.
Tailor That Cover Letter!:Your cover letter is your chance to shine! Make it personal by expressing your genuine interest in Troutman Pepper Locke LLP and the specific role of Billing Specialist. Talk about why you want to be part of their team, how your unique experiences align with their values, and why you’re passionate about the legal sector.
Stay Formal but Friendly:While we all know the legal world can be pretty formal, don’t be afraid to let a bit of personality shine through in your written application. Use a respectful tone, but feel free to inject a little warmth; this approach can help you stand out and show you're a great fit for Troutman Pepper Locke LLP’s culture!
How to prepare for a job interview at Troutman Pepper Locke LLP
✨Know Your Legal Principles
Brush up on foundational legal principles relevant to the specific area of law you’re applying for, whether it’s corporate, criminal, or family law. We might get asked situational questions to test your knowledge, so being articulate about key concepts will make you stand out.
✨Be Ready for Case Studies
Full-time legal roles often involve case studies during interviews. Prepare to analyse a hypothetical case and discuss your approach to it. Practising this with a peer or mentor can help us refine our reasoning and articulate a solid legal argument.
✨Show Off Your Research Skills
As legal professionals, strong research skills are a must. Have examples ready of how you've effectively used legal databases or conducted thorough legal research in your past experiences. It's a great way to demonstrate your readiness for the role at Troutman Pepper Locke LLP.
✨Exude Professionalism and Confidence
In the legal field, professionalism is key. During the interview, we should maintain good eye contact and communicate clearly to show that we’re not just knowledgeable, but also confident. This can make a positive impression on your potential colleagues at Troutman Pepper Locke LLP.
