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- Tasks: Support the East Property Manager with administrative tasks and communication.
- Company: Join Sea Colony Assoc, a vibrant community at Bethany Beach, DE.
- Benefits: Enjoy flexible hours, a supportive team, and opportunities for growth.
- Why this job: Be part of a dynamic team making a real impact in the community.
- Qualifications: Proficient in Microsoft Office; strong communication and customer service skills required.
- Other info: Perfect for high school and college students looking to gain valuable experience.
The predicted salary is between 28800 - 43200 £ per year.
Sea Colony Assoc East
Bethany Beach, DE 19930, USA
Description
Position Summary:
The Administrative Coordinator is responsible for providing a wide variety of advanced administrative and clerical support to the East Property Manager and its team members to ensure the department runs smoothly. The Administrative Coordinator will provide guidance, direction, and information to owners on specific situations that may arise. Shall perform complex and confidential administrative functions including developing meeting minutes and written correspondence.
Essential Job Functions:
• Assists with general office activities and projects with administrative tasks.
• Receives and responds to incoming calls and emails from homeowners, Board members, and vendors.
• Conduct and deal with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization.
• Process print jobs, scanning, and faxing as general office support as needed.
• Ensure that office supplies are fully stocked and request orders for supplies.
• Assist owners with the use of the community\’s websites and maintain East Phases portals in the accounting software.
• Attend Board meetings and complete meeting minutes in a timely manner. Responsible for clarity and accuracy of these minutes and disseminate a draft meeting minutes to Property Manager or Assistant Property Manager for final approval within 2 weeks.
• Prepare and assist community managers with board meeting packages.
• Generate email blasts using a variety of Microsoft programs and occasionally Canva. Keep an organized list of emails and a calendar for when these are to be distributed to the ownership and Board members.
• Stay up to date on projects occurring around the property and update emails accordingly.
• Utilize the maintenence ticketing software to effectively communicate with both management and maintenance staff on requests.
• Oral communication- speaks clearly and effectively with members/ customers and employees. Seeks clarification if needed and responds well to questions.
• Team work – Balance team and individual responsibilities. Exhibits objectively and openness to others\’ views. Able to build morale and support everyone’s efforts to succeed.
• Consistently demonstrate ability to respond to changing situations in a flexible manner to meet current needs, such as reprioritizing work as necessary without requiring direct supervision.
• Other duties as assigned.
Knowledge and skills:
• Knowledge of Microsoft Office products (word, excel, Outlook, etc.) at a proficient level.
• Knowledge of other computer programs such as DocuSign and video conferencing applications.
• Professional communication skills (phone, email, interpersonal, written, and verbal, etc.)
• Professional customer service skills.
• Excellent record keeping.
• Knowledge of typical business correspondence and professional writing (grammar, structure, punctuation, spelling, etc.)
• Knowledge of general office equipment (copier, fax, phone systems, etc.)
• Knowledge of company policies, procedures, and forms
• Confidentiality and discretion in the performance of all duties and responsibilities.
• Time management and time critical prioritization skills.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.
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Administrative Coordinator employer: Troon International
Contact Detail:
Troon International Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Coordinator
✨Tip Number 1
Familiarise yourself with the specific software mentioned in the job description, such as Microsoft Office and maintenance ticketing software. Being able to demonstrate your proficiency in these tools during an interview can set you apart from other candidates.
✨Tip Number 2
Practice your oral communication skills by engaging in conversations with friends or family. This will help you articulate your thoughts clearly and effectively, which is crucial for the role of Administrative Coordinator.
✨Tip Number 3
Research common challenges faced by property management teams and think about how you would address them. This knowledge will not only prepare you for potential interview questions but also show your proactive approach to the role.
✨Tip Number 4
Network with current or former employees of Sea Colony Assoc to gain insights into the company culture and expectations. This information can be invaluable in tailoring your responses during the interview process.
We think you need these skills to ace Administrative Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant administrative experience and skills that align with the job description. Emphasise your proficiency in Microsoft Office and any experience with office management or customer service.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the responsibilities mentioned in the job description. Mention your ability to handle complex administrative tasks, your communication skills, and your experience with meeting minutes and correspondence.
Showcase Relevant Skills: In your application, clearly demonstrate your knowledge of office equipment and software, as well as your professional writing skills. Provide examples of how you've successfully managed similar tasks in previous roles.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any grammatical errors or typos. A polished application reflects your attention to detail, which is crucial for an Administrative Coordinator role.
How to prepare for a job interview at Troon International
✨Showcase Your Communication Skills
As an Administrative Coordinator, you'll need to demonstrate excellent verbal and written communication skills. Be prepared to discuss how you've effectively communicated with diverse groups in previous roles, and consider sharing examples of your professional correspondence.
✨Familiarise Yourself with Microsoft Office
Since proficiency in Microsoft Office is crucial for this role, make sure you can confidently discuss your experience with Word, Excel, and Outlook. You might even want to brush up on any specific features or functions that could be relevant to the tasks mentioned in the job description.
✨Prepare for Scenario-Based Questions
Expect questions that assess your ability to handle various administrative challenges. Think about past experiences where you had to manage multiple priorities or resolve conflicts, and be ready to explain your thought process and the outcomes.
✨Demonstrate Your Organisational Skills
The role requires strong organisational abilities, so be prepared to discuss how you keep track of tasks, manage time effectively, and maintain accurate records. You could mention any tools or methods you use to stay organised, especially in a busy office environment.
