At a Glance
- Tasks: Manage daily office operations and create a welcoming environment for employees and guests.
- Company: Join Zip, an innovative AI platform trusted by top enterprises like T-Mobile and OpenAI.
- Benefits: 1-year contract with potential for extension, competitive pay, and a vibrant workplace culture.
- Other info: Dynamic role with opportunities to collaborate across teams and make a real impact.
- Why this job: Be the heartbeat of our London office and enhance employee experiences every day.
- Qualifications: Strong organisational skills and a passion for hospitality and operational excellence.
The predicted salary is between 35000 - 45000 £ per year.
ABOUT ZIP
Zip is the AI platform for enterprise procurement - built for humans and agents working together. By orchestrating procurement across teams, tools, and suppliers with the help of AI agents, companies can secure the resources they need to innovate faster than ever before.
YOUR ROLE
As our London Office Manager, you'll bring a blend of hospitality, operational excellence, and strategic thinking to everything you do. This role requires 5 days in office during business hours to ensure an excellent onsite employee and visitor experience. This role is a 1 year contract with the possibility of extension and conversion. You support the day-to-day operations of the London office while helping deliver workplace experiences that bring Zip's culture to life.
YOUR RESPONSIBILITIES
- Workplace Operations - Support daily operations of the London office, ensuring a clean, organized, and functional environment. Act as the first point of contact for workplace-related questions and requests. Manage office supplies (ordering, stocking, organizing, and replenishment). Coordinate deliveries (ordering, receiving, unpacking, and recycling packaging). Maintain shared spaces including kitchens, snack areas, and meeting rooms. Manage room bookings and ensure spaces are set up appropriately. Submit and track facilities requests and resolve day-to-day office issues.
- Vendor Coordination - Coordinate vendor services including janitorial, facilities, and food programs. Build strong working relationships with vendors and building management. Track service schedules and ensure consistent service delivery. Escalate issues or service gaps as needed. Partner with building management on office operations, updates, and compliance needs.
- Workplace Experience, Events & Culture - Support planning and execution of office events, socials, and celebrations. Manage office communications related to events, updates, and workplace operations. Support seasonal moments (decorations, cultural events, employee recognition). Assist with food & beverage programs and overall hospitality experience. Help create a positive, engaging, and inclusive office environment.
- Guest Experience & Office Presence - Welcome guests and provide a strong first impression of the office. Coordinate visitor access and liaise with building management as needed. Conduct office tours for new hires and visitors. Manage guest logistics including passes, notifications, and coordination.
- Cross-Functional Collaboration - Partner with Workplace, People Ops, and other internal teams to support workplace initiatives. Communicate updates clearly around operations, events, and workplace changes. Contribute to improving workplace processes and playbooks over time.
WHAT SUCCESS LOOKS LIKE
- The London office runs smoothly and reliably day-to-day
- Employees have a consistently positive and seamless workplace experience
- Vendors are accountable and delivering high-quality service
- Workplace programs (events, food, culture) are well-executed and engaging
- The office is clean, organized, and operationally efficient
We're looking to hire Zipsters and that means hiring people who take ownership, communicate openly, have an underdog mindset, and are excited to increase the pace of innovation for every business in the world. We encourage all candidates to apply even if your experience doesn't exactly match up to our job description. We are committed to building a diverse and inclusive workspace where everyone (regardless of age, religion, ethnicity, gender, sexual orientation, and more) feels like they belong. We look forward to hearing from you!
Office Manager (Contract) employer: Triwill Group
Vercel is an exceptional employer that prioritises a culture of innovation and collaboration, making it an ideal place for leaders in the tech industry. With a competitive compensation package, flexible time off, and ample opportunities for mentorship and professional growth, employees are empowered to excel in their roles while contributing to the cutting-edge development of web technologies. Located in London, Vercel offers a dynamic work environment that fosters creativity and supports a diverse workforce, ensuring that every team member can thrive and make a meaningful impact.
StudySmarter Expert Advice🤫
We think this is how you could land Office Manager (Contract)
✨Leverage Your Network
Tap into your existing network in corporate circles—friends, former colleagues, or even acquaintances from industry events. A temporary role often isn't widely advertised, so having someone inside a company like Triwill Group can give you the inside scoop or even a referral.
✨Stay Alert for Short-term Opportunities
Many corporate leadership roles are filled during peak business cycles or project launches. Keep your eyes peeled for announcements or staffing needs from companies like Triwill Group; they might be looking for temporary support during busy times.
✨Showcase Your Flexibility
In temporary roles, adaptability is key. When you're chatting with potential employers, emphasise your ability to quickly adjust to new challenges and demands. Highlight specific instances where you've successfully managed change or stepped into new projects on short notice.
✨Join Corporate Management Forums
Get involved in online corporate management forums or local business groups. Networking in these spaces can help you discover temporary opportunities as well as gather insights about industry trends. Plus, being active in these communities can help you establish yourself as a knowledgeable candidate when applying to places like Triwill Group.
We think you need these skills to ace Office Manager (Contract)
Some tips for your application 🫡
Highlight Your Leadership Experience:For a role in corporate leadership management, it’s crucial to emphasise your past leadership experiences. Mention specific projects where you led teams or initiatives, detailing the outcomes and skills you developed. This shows that you understand what it takes to guide a team and deliver results.
Show Your Adaptability for Temporary Roles:Since this is a temporary position, employers will be looking for someone who can hit the ground running. In your cover letter, explain why you're interested in a temporary role at Triwill Group and how your previous experience equips you to adapt quickly to new challenges.
Include Relevant Certifications:If you have any certifications in project management, team leadership, or similar areas, definitely include them in your CV. These credentials can set you apart from other applicants, showing you’re not just qualified but also committed to your professional growth.
Tailor Your CV to the Company Culture:Take some time to research Triwill Group's values and leadership style. Adjust your CV language and examples to reflect their culture, demonstrating that you're not only a good fit for the job itself but for the organisation as a whole. This adds a personal touch that can really make your application stand out.
How to prepare for a job interview at Triwill Group
✨Show Off Your Leadership Stories
For a temporary role in corporate leadership management, we want to hear your stories! Think of specific examples where you’ve led teams or projects successfully, particularly under tight deadlines or challenging situations. This isn't just about what you did, but how your actions positively impacted the team or the business.
✨Be Ready for Situational Questions
Expect situational interview questions where you'll need to demonstrate your problem-solving and decision-making skills. Think of common scenarios in corporate settings, like managing a conflict or implementing a new strategy, and practice articulating your thought process and outcomes. This will help show off your ability to navigate corporate complexities.
✨Talk Strategy, Not Just Tasks
In a temporary leadership role, understanding the bigger picture is crucial. Brush up on strategic management principles and be prepared to discuss how you can quickly adapt and contribute to the company's objectives. Consider how you would initiate change or drive efficiency within a limited time frame—this will show that you're ready to hit the ground running!
✨Demonstrate Flexibility and Adaptability
Given the temporary nature of this position, we need to see how adaptable you are! Think of examples where you've had to adjust your leadership style or approach based on team dynamics or company culture. We want to know how you can blend in quickly while still making an impact during a short-term engagement.
