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- Tasks: Coordinate and support venue operations for the Glasgow 2026 Commonwealth Games.
- Company: Join Trivandi, a dynamic team delivering unforgettable events.
- Benefits: Gain hands-on experience in event management with potential for remote work.
- Other info: 40-hour week with flexible shifts during the Games; travel costs are your responsibility.
- Why this job: Be part of a high-energy environment, making a real impact on major events.
- Qualifications: Experience in stakeholder management and project management is a plus.
The predicted salary is between 30000 - 42000 £ per year.
Reporting directly to the Venue Manager for Trivandi’s delivery, the Venue Management Coordinator will support the integrated planning of Games-time operations through the OC-provided planning processes for one of the Glasgow 2026 Commonwealth Games competition venue. This role will be required to support the coordination, planning and delivery of Overlay, Organising Company operations, and external stakeholder delivery into one team, including production of regular reporting to meet Organising Committee governance requirements.
Working Arrangements
The role will initially be based at the Organising Company’s Glasgow city centre office, with visits to competition venues as required to support the effective delivery of responsibilities. As the Games approach, the role will transition to being primarily based at your assigned competition venue. The position is initially contracted for 37.5 hours per week (with a 30-minute lunch break), with office attendance aligned to the Organising Company’s working pattern. During the Games-time operational period, shift patterns will apply and may include evenings and weekends.
Key Responsibilities
- Support the structured preparation, delivery and drafting of outputs for the Venue Operational Planning sessions. You will ensure that all Organising Company (OC) Functional Areas (FAs), venue owners, International Federations, Commonwealth Sport, and Games partners are able to participate fully in these sessions.
- Support the preparation of the Venue Operating Plan, policies and procedures, coordinating accurate and timely contributions from OC FAs, venue owners, and external agencies.
- Coordinate inputs from across multiple stakeholder groups for the integrated venue timeline, mapping the key deliverables for site and infrastructure development.
- Support the production of key documentation aligned to license conditions including event‑specific licenses and variations for the designated competition venue.
- Own the information management responsibilities for the Venue Management Team, ensuring documentation is stored according to agreed policies and is accessible to all required stakeholders.
- Facilitate site visits in conjunction with the Venue Owners, OC, and CGAs.
- Provide inputs into the project management system, identifying and documenting operational planning and delivery challenges and issues as they arise, ensuring actions are identified and followed up to ensure timely issue resolution.
- Support the delivery of all venue operations to the highest standards and in accordance with the OC and Commonwealth Sport requirements.
- Deliver daily venue operations, ensuring compliance with all health, safety, and security standards, including adherence to relevant legislation and Games policies.
- Schedule and support the preparation and delivery of test events and readiness exercises, including technical and sport rehearsals, to ensure the venue is prepared for Games operations.
- Draft regular reporting on venue readiness, risks, and operational status for review by the Venue Manager prior to submission as required.
Skills, Knowledge and Expertise
Experience
- Demonstrated experience of stakeholder management skills in the public or private sector
- Project management experience certificates e.g. PRINCE2, APMP would be beneficial
- Previous experience in organising or delivering events of any scale
- Knowledge and experience of sustainable event management practices
Competencies
- Strong communication, collaboration and organisation skills
- Problem‑solving and adaptability as this role requires quick thinking to address unexpected challenges
Behaviours
- Exceptional attention to detail and high level of accuracy
- Excellent relationship builder with ability to make strong contributions to diverse teams and interact with a wide variety of internal and external clients and audiences
- Embedding sustainability and diversity within the planning and delivery of all venue operations
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Venue Management Coordinator employer: Trivandi
Contact Detail:
Trivandi Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Venue Management Coordinator
✨Tip Number 1
Familiarise yourself with the Glasgow 2026 Commonwealth Games and its venue management processes. Understanding the specific requirements and challenges of managing a large-scale event will help you demonstrate your enthusiasm and knowledge during interviews.
✨Tip Number 2
Network with professionals in the event management industry, especially those who have experience with large sporting events. Attend relevant workshops or seminars to build connections and gain insights that could be beneficial for your application.
✨Tip Number 3
Showcase your stakeholder management skills by preparing examples of how you've successfully coordinated with various groups in past roles. Be ready to discuss these experiences in detail, as they are crucial for the Venue Management Coordinator position.
✨Tip Number 4
Stay updated on best practices in sustainable event management. Being knowledgeable about sustainability can set you apart from other candidates, as it aligns with the values of modern event planning and is likely to be a focus for the Commonwealth Games.
We think you need these skills to ace Venue Management Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in venue management, stakeholder coordination, and event operations. Use specific examples that demonstrate your skills in these areas.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the Commonwealth Games. Mention how your background aligns with the responsibilities outlined in the job description, particularly your experience in stakeholder management and event planning.
Highlight Relevant Skills: In your application, emphasise your strong communication, organisational, and problem-solving skills. Provide examples of how you've successfully managed multiple stakeholders or coordinated events in the past.
Proofread Your Application: Before submitting, carefully proofread your application to ensure there are no spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at Trivandi
✨Showcase Your Stakeholder Management Skills
Since the role requires strong stakeholder management, be prepared to discuss your previous experiences in this area. Share specific examples of how you've successfully collaborated with diverse groups and resolved conflicts.
✨Demonstrate Your Event Management Knowledge
Familiarise yourself with sustainable event management practices and be ready to discuss them. Highlight any relevant certifications or experiences you have, such as PRINCE2 or APMP, to show your commitment to professional development.
✨Prepare for Problem-Solving Scenarios
Expect questions that assess your problem-solving abilities. Think of instances where you had to think on your feet and adapt to unexpected challenges, especially in a fast-paced environment like event operations.
✨Emphasise Attention to Detail
Given the importance of accuracy in this role, prepare to discuss how you ensure high standards in your work. Bring examples of how your attention to detail has positively impacted past projects or events.