Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Coordinate and support venue operations for the Glasgow 2026 Commonwealth Games.
- Company: Join Trivandi, a dynamic team delivering exceptional event experiences.
- Benefits: Gain hands-on experience in event management with potential for career growth.
- Why this job: Be part of an exciting event, develop skills, and work with diverse stakeholders.
- Qualifications: Experience in stakeholder management and project management is preferred.
- Other info: Role requires flexibility with working hours, including weekends during the Games.
The predicted salary is between 30000 - 42000 £ per year.
Venue Management Coordinator
Department: Venue Management
Employment Type: Fixed Term Contract
Location: Glasgow
Description
Reporting directly to the Venue Manager for Trivandi’s delivery, the Venue Management Coordinator will support the integrated planning of Games-time operations through the OC-provided planning processes for one of the Glasgow 2026 Commonwealth Games competition venue. This role will be required to support the coordination, planning and delivery of Overlay, Organising Company operations, and external stakeholder delivery into one team, including production of regular reporting to meet Organising Committee governance requirements.
We are seeking a bright, enthusiastic individual to join our team as a Venue Management Coordinator. This is an exciting opportunity for someone eager to learn and develop their skills in event operations within a dynamic, fast-paced environment. You will play a key part in supporting the integrated planning and delivery of venue operations, working closely with a range of stakeholders to help deliver a range of services across the venue. Strong stakeholder management, coordination, and organisational skills are essential to the delivery of this role.
Working Arrangements
The role will initially be based at the Organising Company’s Glasgow city centre office, with visits to competition venues as required to support the effective delivery of responsibilities. As the Games approach, the role will transition to being primarily based at your assigned competition venue.
The position is initially contracted for 37.5 hours per week (with a 30-minute lunch break), with office attendance aligned to the Organising Company’s working pattern. During the Games-time operational period, shift patterns will apply and may include evenings and weekends.
Key Responsibilities
- Support the structured preparation, delivery and drafting of outputs for the Venue Operational Planning sessions. You will ensure that all Organising Company (OC) Functional Areas (FAs), venue owners, International Federations, Commonwealth Sport, and Games partners are able to participate fully in these sessions.
- Support the preparation of the Venue Operating Plan, policies and procedures, coordinating accurate and timely contributions from OC FAs, venue owners, and external agencies.
- Coordinate inputs from across multiple stakeholder groups for the integrated venue timeline, mapping the key deliverables for site and infrastructure development.
- Support the production of key documentation aligned to license conditions including event-specific licenses and variations for the designated competition venue.
- Own the information management responsibilities for the Venue Management Team, ensuring documentation is stored according to agreed policies and is accessible to all required stakeholders.
- Facilitate site visits in conjunction with the Venue Owners, OC, and CGAs.
- Provide inputs into the project management system, identifying and documenting operational planning and delivery challenges and issues as they arise, ensuring actions are identified and followed up on to ensure timely issue resolution.
- Support the delivery of all venue operations to the highest standards and in accordance with the OC and Commonwealth Sport requirements.
- Deliver daily venue operations, ensuring compliance with all health, safety, and security standards, including adherence to relevant legislation and Games policies.
- Schedule and support the preparation and delivery of test events and readiness exercises, including technical and sport rehearsals, to ensure the venue is prepared for Games operations.
- Draft regular reporting on venue readiness, risks, and operational status for review by the Venue Manager prior to submission as required.
Skills, Knowledge and Expertise
Experience
- Demonstrated experience of stakeholder management skills in the public or private sector
- Project management experience certificates e.g. PRINCE2, APMP would be beneficial
- Previous experience in organising or delivering events of any scale
- Knowledge and experience of sustainable event management practices
Competencies
- Strong communication, collaboration and organisation skills
- Problem-solving and adaptability as this role require quick thinking to address unexpected challenges
Behaviours
- Exceptional attention to detail and high level of accuracy
- Excellent relationship builder with ability to make strong contributions to diverse teams and interact with a wide variety of internal and external clients and audiences
- Embedding sustainability and diversity within the planning and delivery of all venue operations
Register your interest for future opportunities
In addition to this role, we\’ll have a number of new roles coming up. Register your interest for future Glasgow 2026 Commonwealth Games Trivandi opportunities here.
#J-18808-Ljbffr
Venue Management Coordinator employer: Trivandi Ltd
Contact Detail:
Trivandi Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Venue Management Coordinator
✨Tip Number 1
Familiarise yourself with the Glasgow 2026 Commonwealth Games and its venue management processes. Understanding the specific requirements and challenges of managing a competition venue will give you an edge in discussions during interviews.
✨Tip Number 2
Network with professionals in the event management industry, especially those who have experience with large-scale events like the Commonwealth Games. Attend relevant events or join online forums to connect with potential colleagues and learn from their experiences.
✨Tip Number 3
Showcase your stakeholder management skills by preparing examples of how you've successfully coordinated with multiple parties in previous roles. Be ready to discuss these experiences in detail during your interview to demonstrate your capability.
✨Tip Number 4
Stay updated on sustainable event management practices, as this role emphasises sustainability. Being knowledgeable about current trends and regulations will not only impress your interviewers but also align with the values of the organisation.
We think you need these skills to ace Venue Management Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in venue management, stakeholder coordination, and event operations. Use specific examples that demonstrate your skills in these areas.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the Commonwealth Games. Mention how your background aligns with the responsibilities outlined in the job description, particularly your experience in stakeholder management and event planning.
Highlight Relevant Skills: In your application, emphasise your strong communication, organisational, and problem-solving skills. Provide examples of how you've successfully managed multiple stakeholders or coordinated events in the past.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at Trivandi Ltd
✨Showcase Your Stakeholder Management Skills
Since the role requires strong stakeholder management, be prepared to discuss your previous experiences in this area. Share specific examples of how you've successfully collaborated with diverse groups and resolved conflicts.
✨Demonstrate Your Event Management Knowledge
Familiarise yourself with sustainable event management practices and be ready to discuss them. Highlight any relevant certifications or experiences that showcase your understanding of event operations.
✨Prepare for Problem-Solving Scenarios
Expect questions that assess your problem-solving abilities. Think of instances where you had to think on your feet and adapt to unexpected challenges, especially in a fast-paced environment.
✨Emphasise Your Attention to Detail
Given the importance of accuracy in this role, be sure to mention your attention to detail. Provide examples of how this skill has positively impacted your work in past roles, particularly in documentation and reporting.