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- Tasks: Join the team to plan and manage logistics for the 2026 Commonwealth Games.
- Company: Be part of a dynamic team delivering a globally significant event in Glasgow.
- Benefits: Gain valuable experience, work in a fast-paced environment, and contribute to a major international event.
- Why this job: Make a real impact behind the scenes at an iconic sporting event.
- Qualifications: 2-3 years in logistics or supply chain management; strong organisational skills required.
- Other info: Opportunity for career growth and collaboration with diverse teams.
The predicted salary is between 30000 - 42000 £ per year.
Department: Venue Management
Employment Type: Fixed Term Contract
Location: Glasgow
Description
Start Date: March 2026
As the Material Planner, you will be a key member of the team that will support the planning, implementation, delivery, and all associated operations, policies and procedures of the Logistics (LOG) Functional Area (FA) for the 2026 Commonwealth Games. The Logistics FA is responsible for identifying, scoping, storing, delivering, recovering, and disposing the materials required to stage the Games. This role will assist in all operational aspects associated with Procurement, Material Planning, Asset Management, and Dissolution of Equipment and OC assets for the Logistics FA. This is a fantastic opportunity to contribute to the behind-the-scenes success of a globally significant event, working within a collaborative, fast-paced team committed to delivering operational excellence across the city of Glasgow.
Working arrangements
The role will commence in the Organising Company’s Glasgow city centre office, with visits required to competition venues to fully deliver the responsibilities of the role. The location for the role will transition to be based at a competition venue as we approach the Games. The role will be contracted for 40 hours per week, with requirements to be in the office aligned to the Organising Company's planned working pattern. All travel to your place of work will be at your own cost. During the Games operational period, shift patterns are likely to be required which could include weekends.
Key Responsibilities
- Materials Planning & Asset Management
- Assist the Logistics Management Team in developing a strategic plan for Material Planning, Asset Management, and Dissolution Activities, within the Games environment, taking into consideration efficiencies with staff and resources.
- Manage, monitor and maintain inventory of overall allocations of Furniture, Fixtures and Equipment (FF&E) ensuring each meets budget and is fit for purpose.
- Be the point of contact for Cluster Venue Logistics Managers (CVLM) and Venue Logistics Managers (VLM) to audit and control changes to venue allocations.
- Work with other FAs within Glasgow 2026 to facilitate in the logistics operations associated with FA specific items.
- Manage and administer FF&E Change Request process following relevant procedures and associated databases.
- Where required, ensure verification, including physical count, of quantity and quality of FF&E upon receipt and return at the Logistics Warehouse.
- Work collaboratively with suppliers to agree process and ensure the meeting of deadlines for shipping, delivery and collection times.
- Work with the other streams within Logistics to understand restrictions and limitations that will impact on FF&E quality, allocation, and distribution.
- Monitors and maintains inventory levels, tracks orders, investigates issues arising, reconciles actual stock against inventory, and generates reports.
- Procurement
- Contract Manage the appointed FF&E Supplier for Glasgow 2026.
- Research, purchase, monitor, orders, and manages assets.
- Manage, develop, and administer invoice processes.
- Work closely with suppliers to maintain and manage all supplier catalogues and stock.
- Provide clear concise instructional direction to the Logistics Team regarding Logistics Purchasing.
- Dissolution
- Support the development of dissolution processes and documents.
- Input into central dissolution asset databases.
- Logistics Operations
- Support Logistics Operations Manager with the development of efficient plans and processes for the receipt, storage, distribution, ongoing supply, recovery of equipment at the venues and regular reporting.
- Work closely with key Organising Company (OC) and Event Delivery Partner (EDP) staff, as well as Logistics Embedded contractors to ensure integrated planning and successful delivery of all logistics operations.
Skills, Knowledge and Expertise
- Minimum 2 – 3 years’ experience in a similar role within a complex organisation.
- Experience in supply chain, inventory, asset management and dissolution.
- Demonstrated success of operational planning and delivering products in a time critical situation within a defined budget.
- Experience in document control management.
- Proficient in using Smartsheet cross-sheet references and formulas.
- Knowledge or experience with warehouse and/or inventory management systems.
- Previous multi-sport event experience.
- Understanding of event logistics.
- Experience in implementing new systems and/or procedures.
Competencies
- Strong organisational, time-management and administrative skills.
- A strong customer service focus and desire to go the extra mile are essential.
- Ability to work closely and cooperatively with internal and external stakeholders.
- Highly resilient and able to work calmly when under pressure to meet immovable deadlines in challenging circumstances.
- Maintains strong attention to detail.
- Experienced and proficient Excel and Smartsheet skills.
- Ability to extract, understand and present large quantities of data.
- Proficient in other MS Office applications.
Behaviours
- Organised and methodical; maintains clear records and keeps on top of multiple moving parts.
- Proactive and reliable; show initiative, takes ownership of tasks and follows through on details.
- Positive; looks to find problems to solutions and embraces challenging situations.
- Team-focused; highly collaborative, works well with others to deliver shared goals and support colleagues.
- Calm under pressure; resilient, positive attitude.
Logistics Material Planner in Glasgow employer: Trivandi Ltd
Contact Detail:
Trivandi Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Logistics Material Planner in Glasgow
✨Tip Number 1
Network like a pro! Reach out to people in the logistics and event management sectors. Attend industry events or join online forums. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its values. Understand the specifics of the Logistics Material Planner role and think about how your experience aligns with their needs. Practice common interview questions to boost your confidence.
✨Tip Number 3
Showcase your skills! Create a portfolio or a presentation that highlights your past projects, especially those related to supply chain and asset management. This will help you stand out and demonstrate your hands-on experience.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive and engaged with our platform.
We think you need these skills to ace Logistics Material Planner in Glasgow
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Logistics Material Planner role. Highlight your experience in supply chain and asset management, and show us how you can contribute to the success of the Commonwealth Games.
Showcase Relevant Experience: We want to see your hands-on experience! Include specific examples from your past roles that demonstrate your skills in inventory management and operational planning. This will help us understand how you can handle the fast-paced environment of the Games.
Be Clear and Concise: When writing your application, keep it straightforward. Use clear language and avoid jargon. We appreciate a well-structured application that gets straight to the point, making it easy for us to see your qualifications.
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Trivandi Ltd
✨Know Your Logistics Inside Out
Make sure you brush up on your knowledge of logistics, especially in relation to material planning and asset management. Familiarise yourself with the specific challenges of large-scale events like the Commonwealth Games, as this will show your understanding of the role's demands.
✨Showcase Your Organisational Skills
Prepare examples that highlight your organisational and time-management skills. Think of situations where you successfully managed multiple tasks or projects under tight deadlines, as this is crucial for a role that requires juggling various logistics operations.
✨Be Ready to Discuss Collaboration
Since this role involves working closely with various stakeholders, be prepared to discuss your experience in collaborative environments. Share specific instances where you worked effectively with teams or external partners to achieve common goals.
✨Demonstrate Problem-Solving Abilities
Think of examples where you faced challenges in logistics or inventory management and how you resolved them. Highlight your proactive approach to finding solutions, as this will resonate well with the interviewers looking for someone who can thrive under pressure.
