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- Tasks: Assist in delivering efficient clerical services and support department managers.
- Company: Join a dynamic team focused on community service and stakeholder engagement.
- Benefits: Enjoy a temporary role with flexible working options and valuable experience.
- Why this job: Gain hands-on experience in administration while making a positive impact.
- Qualifications: Must have good IT skills, knowledge of clerical practices, and effective communication abilities.
- Other info: This is a temporary position; perfect for those seeking short-term work.
The predicted salary is between 24000 - 36000 £ per year.
Please do not apply for this role unless your CV meets the following general requirements, as well as the more specific ones listed further down the ad:
- You must be UK based and have the right to work in the UK.
- For office based and hybrid roles, your commute to the place of work must be less than 1 hour.
- This is a temporary role. Please do not apply if you are seeking a permanent position.
Skills & Experience required:
- Knowledge of relevant management information systems, clerical practices and procedures, electronic/paper filing systems.
- Work experience involving completing general administrative and clerical tasks, reception/switchboard, word-processing documents, taking and preparing minutes at meetings.
- Demonstrate good IT skills with a working knowledge of Microsoft Office suite and bespoke IT systems.
- Demonstrate good interpersonal skills with the ability to liaise at all levels.
What’s involved with this role:
- You will support the TSC Administrator in delivering efficient services, ensuring optimal use of resources.
- You will also assist department managers in providing exceptional service to the community and key stakeholders.
Key duties:
- Ensure compliance with policies, procedures, regulations, and value for money principles.
- Provide clerical support, including managing office systems, photocopying, printing, and compiling information.
- Cover reception and switchboard duties, handling calls and visitors efficiently.
- Manage the TSC post system, including mail logging, collection, and distribution.
- Support the other Clerical Assistant when required and maintain accurate records, reports, and noticeboards.
Technical Services Clerical Admin Assistant employer: Triumph Consultants Ltd
Contact Detail:
Triumph Consultants Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Technical Services Clerical Admin Assistant
✨Tip Number 1
Familiarise yourself with the specific management information systems mentioned in the job description. If you have experience with similar systems, be ready to discuss how your skills can transfer to this role.
✨Tip Number 2
Brush up on your minute-taking skills. Consider practising by attending meetings or watching online tutorials to ensure you're confident in capturing key points and actions effectively.
✨Tip Number 3
Highlight your interpersonal skills during any discussions. Be prepared to share examples of how you've successfully liaised with different levels of staff or stakeholders in previous roles.
✨Tip Number 4
Make sure you understand the importance of compliance with policies and procedures. Be ready to discuss how you've ensured adherence to such guidelines in your past administrative roles.
We think you need these skills to ace Technical Services Clerical Admin Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in clerical tasks, administrative support, and any specific skills mentioned in the job description, such as minute-taking and proficiency in Microsoft Office.
Write a Compelling Cover Letter: In your cover letter, explain why you are interested in this temporary role and how your skills align with the requirements. Emphasise your ability to work efficiently in a team and your commitment to providing excellent service.
Highlight Relevant Skills: Clearly list your IT skills, particularly your experience with management information systems and electronic filing systems. Mention any previous roles where you managed office systems or provided clerical support.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at Triumph Consultants Ltd
✨Know Your Systems
Familiarise yourself with relevant management information systems and clerical practices. Be prepared to discuss your experience with electronic and paper filing systems, as this will demonstrate your capability to handle the administrative tasks required in the role.
✨Showcase Your Minute-Taking Skills
Since minute-taking is a key part of the job, be ready to provide examples of meetings you've taken minutes for. Highlight your ability to capture important details accurately and efficiently, as this will show your attention to detail.
✨Demonstrate IT Proficiency
Make sure you can confidently discuss your experience with Microsoft Office and any bespoke IT systems. You might be asked to perform a task during the interview, so brush up on your skills beforehand to impress the interviewers.
✨Exhibit Strong Interpersonal Skills
This role requires liaising with various stakeholders, so be prepared to talk about your interpersonal skills. Share examples of how you've effectively communicated with colleagues or clients in previous roles, showcasing your ability to work well at all levels.
