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- Tasks: Manage reception, assist with administration, and support student welfare.
- Company: Birkenhead School is an award-winning independent school with a strong community focus.
- Benefits: Enjoy term-time work, gym access, lunch provided, and discounts on school fees.
- Why this job: Join a supportive team and inspire young minds in a vibrant school environment.
- Qualifications: No specific qualifications required; a positive attitude is key.
- Other info: Full-time role during term time with opportunities for professional development.
The predicted salary is between 24000 - 36000 £ per year.
Birkenhead School, awarded the Sunday Times Independent Secondary School of the Year in the North West for 2025, was founded in 1860. It is an HMC independent day school providing education for boys and girls drawn from the whole of the Wirral, Liverpool and as far afield as Chester and North Wales.Situated in the leafy suburb of Oxton, the School enjoys excellent facilities. The main campus has a village green atmosphere, with classrooms and laboratories looking out over the cricket square.
A key feature of the School is its strength of community, which runs through the student, staff and parental bodies. The School is embedded within the wider Wirral community, and has strong links with local businesses and charities. The School aims to inspire students both inside and outside the classroom, knowing each individual and providing them with outstanding opportunities to find their niche.
Birkenhead School recruits on attitude as much as the quality of an individuals qualifications on paper, an approach that has played a considerable role in the winning of the Sunday Times award in short, staff go above and beyond.
The Role And Responsibilities
The Seniors reception is a busy office within the wider Administration team of the School. The main purpose of the team is toprovide comprehensive secretarial and administrative assistance, ensuring the smooth and efficient running of the School and acting as a main contact person for all parents and visitors. There will also be other general administration duties including updating student data with regard to attendance on the school system.
Key Responsibilities
Reception
- The provision of a first-class reception service including the efficient and courteous management of incoming telephone calls and visitors
- Controlling access to the School and issuing appropriate badges to visitors and contractors
- Being a primary telephone operator and relay messages throughout the School
- Assisting with clerical arrangements for orders, checking and signing for deliveries/receipt of services
Administration
- Updating the daily student attendance data accurately and producing reports as required
- Assisting with student welfare matters, including contacting parents and staff
- Providing clerical support including photocopying, scanning, laminating, binding, filing, email and answering routine correspondence
- Providing administrative support to the Senior Leadership Team
- Undertaking typing and word-processing as required
- Maintaining manual and computerised records including all parental on-line updates/SEN updates
- Dealing efficiently with incoming and outgoing mail on behalf of the School
- Assisting the Senior Office Administrator with administration of trips, ensuring all necessary paperwork is completed
- Ensuring adequate stocks of all stationery for office and departmental use are kept
- Managing the maintenance and effective running of the office machinery and ordering consumables as necessary
- Maintaining confidentiality and exercising tact as needed
- Performing any other reasonable duties as specified by the Line Manager
Admissions
- Assisting with Open Days and any other events associated with admissions
For the full list of responsibilities and skills required, please see the Information for Candidates, available on the School website under Employment Opportunities.
This is a full-time, term-time post of 40 hours per week working 36 weeks per year, usually between the hours of 8.00am and 6.00pm.
We will value and support your contribution to School life and in return provide you with excellent rewards;
- Working with fantastic young students
- Working as part of a committed team
- Term time is 34 weeks
- Discount on School Fees for permanent members of staff
- Free use of the fully equipped on-site gym
- Access to the Employee Assistance Programme
- Support for your continuous professional development
- Lunch provided during term time
- Electric Car charging points on site
To meet our safeguarding obligations, an Enhanced Disclosure and Barring Service check is undertaken as part of the recruitment process for all new staff. As Birkenhead School is an educational provider, it is permitted to ask whether an applicant has any convictions, cautions, reprimands or final warnings which would not be filtered in line with current guidance, as defined by The Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (2013 and 2020). It is a criminal offence for an individual who is barred from working with children to apply for a role which is classed as regulated activity.
The closing date for applications: 9.00am on Friday 1st August 2025
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Office Administrator (Seniors) employer: Triton LTD
Contact Detail:
Triton LTD Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrator (Seniors)
✨Tip Number 1
Familiarise yourself with Birkenhead School's values and community spirit. Understanding their emphasis on attitude over qualifications can help you convey your enthusiasm and fit for the role during any interactions.
✨Tip Number 2
Network with current or former staff members if possible. They can provide insights into the school culture and what qualities they value in an Office Administrator, which can help you tailor your approach.
✨Tip Number 3
Prepare to demonstrate your organisational skills and ability to manage a busy reception environment. Think of examples from your past experiences where you've successfully handled multiple tasks or provided excellent customer service.
✨Tip Number 4
Show your commitment to continuous professional development. Mention any relevant training or courses you've undertaken that align with the responsibilities of the role, as this will highlight your proactive attitude towards growth.
We think you need these skills to ace Office Administrator (Seniors)
Some tips for your application 🫡
Understand the Role: Read through the job description carefully to understand the key responsibilities and skills required for the Office Administrator position. Tailor your application to highlight how your experience aligns with these requirements.
Craft a Strong CV: Ensure your CV is up-to-date and clearly outlines your relevant experience, particularly in administrative roles. Highlight any experience you have in managing reception duties, handling correspondence, and supporting leadership teams.
Write a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the school. Mention specific examples of how your skills and attitude align with the school's values, such as community involvement and dedication to student welfare.
Proofread Your Application: Before submitting your application, take the time to proofread all documents for spelling and grammatical errors. A polished application reflects your attention to detail, which is crucial for an administrative role.
How to prepare for a job interview at Triton LTD
✨Show Your Enthusiasm for Education
Birkenhead School values a strong community and a passion for education. Make sure to express your enthusiasm for working in an educational environment and how you can contribute to the school's mission of inspiring students.
✨Demonstrate Strong Communication Skills
As an Office Administrator, you'll be the first point of contact for parents and visitors. Highlight your communication skills by providing examples of how you've effectively managed phone calls and visitor interactions in previous roles.
✨Be Prepared for Administrative Questions
Expect questions related to administrative tasks such as managing student data, handling mail, and supporting the Senior Leadership Team. Familiarise yourself with common administrative software and be ready to discuss your experience with these tools.
✨Emphasise Your Teamwork Abilities
Birkenhead School is looking for someone who can work well within a team. Share examples of how you've collaborated with colleagues in past positions, especially in busy environments, to ensure smooth operations.