Receptionist & Office Coordinator (Part Time - 2 Days per week)

Overview

Receptionist & Office Coordinator (Part Time – 2 Days per week) at Triple Point.

Since 2004, we’ve been bringing investment ideas to life and connecting capital with the right people and opportunities. We manage more than £2.2 billion for a broad range of investors across five key investment strategies: Social Housing, Clean Heat, Energy, Private Credit and Venture. These strategies underpin the innovative range of investments we offer to both private (retail) and institutional clients. There are 220+ employees at Triple Point, all committed to leaving the world demonstrably better than we found it. We’re a certified B Corp, signed up to the Principles for Responsible Investment, and named a Sunday Times “Best Place to Work 2025.” If this sounds like an environment where you would flourish, then read on.

The Role

The Receptionist and Office Coordinator plays a key role in delivering an exceptional experience for all visitors and colleagues at Triple Point. Acting as the face of the company, this role is responsible for managing client-facing meeting rooms, handling incoming communications, and providing day-to-day support to ensure the workplace runs smoothly. A strong eye for detail, the ability to manage multiple tasks, and a proactive mindset are essential for success in this position. This role is part of a reception team and you will be required on both Monday and Friday.

Responsibilities

• Warmly welcome all visitors and ensure a professional, friendly, and personalised experience.
• Coordinate meeting room bookings and provide basic technical support when needed.
• Ensure meeting rooms are clean, set up appropriately, and refreshed throughout the day.
• Serve as a central point of contact for office-related queries from both colleagues and guests.
• Prepare and share daily guest lists with building management for expected visitors.
• Take on responsibilities as a trained First Aider and Fire Warden (training provided).
• Monitor and respond to messages in the reception email inbox in a timely and professional manner.
• Manage the distribution and tracking of security access passes.
• Support the coordination and delivery of internal and external events (lieu time will be accrued for out-of-hours work).
• Answer switchboard calls promptly (within three rings) and follow up on missed calls.
• Receive, sort, and distribute post and parcels efficiently.
• Maintain adequate stock of office stationery and supplies.
• Order and prepare catering for meetings as required.
• Book couriers and taxis as needed.
• Keep the reception area, communal office spaces, and kitchen tidy and well-presented.
• Provide basic maintenance and troubleshooting for printers and coffee machines.
• Carry out general administrative tasks and ad hoc support as needed.

Skills And Experience

• Previous experience in a receptionist, office coordinator, or similar front-of-house role within a professional and fast-paced environment.
• Strong communication skills, both written and verbal.
• Excellent organisational skills and ability to prioritise tasks effectively.
• Confident using desk and meeting room booking systems.
• Detail-oriented, with the ability to multitask calmly and efficiently.

Attributes and Competencies

• Proactive, reliable, and self-motivated.
• A collaborative team member who is also comfortable working independently.
• Creative and solution-focused, with the confidence to suggest improvements.
• Adaptable and comfortable in a dynamic, fast-moving workplace.
• Strong interpersonal skills, with the ability to build positive relationships with colleagues and visitors alike.
• Professional, approachable, and committed to delivering excellent service.
• Willing to take initiative and support wider office needs as they arise.

Details

• Seniority level: Entry level
• Employment type: Part-time
• Job function: Administrative
• Industries: Administrative and Support Services