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- Tasks: Be the friendly face of our office, greeting visitors and managing inquiries.
- Company: Join a successful and growing company that values efficiency and professionalism.
- Benefits: Enjoy a part-time schedule with potential for holiday cover and a supportive work environment.
- Why this job: Perfect for those who love multitasking and want to make a positive impact in a vibrant office.
- Qualifications: Bring a positive attitude, good communication skills, and organizational prowess.
- Other info: First Aid training provided; ideal for students looking for flexible work.
The predicted salary is between 10000 - 10800 £ per year.
Our client is a successful and growing company who are looking for a Receptionist / Administrator to ensure the smooth and efficient running of reception in the head office building. Working Thursday and Friday (16hrs) each week as part of a job share, you must also be able to cover for holidays and sickness. The Role: Greeting visitors, providing refreshments and directing them to the correct person or department. Managing the visitor\’s book and ensure all visitors to the building are signed in and out. Answering enquiries by phone, in person and on email in a friendly and professional manner. Managing meeting room bookings and providing refreshments when required. Ordering/providing lunch orders for meetings when required e.g. board meetings. Management and distribution of any goods delivered to reception, recording details in the \’Goods In\’ book and emailing recipient. Managing the group\’s stationery requirements and placing on-line orders. Organise \’on line\’ shop for kitchen/office provisions. Ensure kitchens and communal areas of the office are kept tidy and well stocked. Car park management and updating car details in OSCA as necessary. Ensure reception is covered at all times by liaising with other staff to provide cover when necessary Book travel/hotel arrangements for staff with regard to cost efficiencies. Liaise with facilities service providers to ensure they deliver an efficient service (e.g. cleaning company, facilities management company, coffee machines, office plants etc).Skills Required: Positive, confident, and friendly attitude Good spoken/written communication skills, excellent telephone manner Good organisational skills and attention to detail Good use of Microsoft office Be of smart appearance Good geographical knowledge Ability to stay calm under pressure Able to manage multiple tasks Pro-active approach First Aid / Fire Warden experience would be beneficial (training will be provided)The salary is £25,000 to £27,000 for full-time hours so will be pro-rata for 16hrs per week. Apply now for this opportunity
PT Receptionist / Administrator (Thurs/Friday) employer: Trio Recruitment
Contact Detail:
Trio Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land PT Receptionist / Administrator (Thurs/Friday)
✨Tip Number 1
Make sure to showcase your positive and friendly attitude during any interactions you have with our team. This role is all about creating a welcoming environment, so demonstrating your interpersonal skills can really set you apart.
✨Tip Number 2
Familiarize yourself with the key responsibilities of the role, such as managing visitor logs and handling meeting room bookings. Being able to discuss how you would efficiently manage these tasks will show us that you're proactive and organized.
✨Tip Number 3
Highlight any experience you have with Microsoft Office, especially in managing schedules or communications. We value strong organizational skills, so being able to demonstrate your proficiency in these tools will be beneficial.
✨Tip Number 4
If you have any experience in customer service or administrative roles, be ready to share specific examples of how you've handled multiple tasks under pressure. This will help us see your ability to stay calm and effective in a busy environment.
We think you need these skills to ace PT Receptionist / Administrator (Thurs/Friday)
Some tips for your application 🫡
Understand the Role: Read the job description carefully to understand the responsibilities and skills required. Tailor your application to highlight how your experience aligns with the specific tasks mentioned, such as managing visitor bookings and handling enquiries.
Highlight Relevant Skills: Emphasize your communication skills, organizational abilities, and any experience with Microsoft Office. Mention any previous roles where you managed multiple tasks or provided excellent customer service, as these are crucial for this position.
Craft a Professional Cover Letter: Write a cover letter that reflects your positive and friendly attitude. Use a professional tone while also showcasing your personality. Explain why you are interested in this role and how you can contribute to the smooth running of the reception.
Proofread Your Application: Before submitting, make sure to proofread your CV and cover letter for any spelling or grammatical errors. A polished application demonstrates attention to detail, which is essential for the role of a Receptionist/Administrator.
How to prepare for a job interview at Trio Recruitment
✨Show Your Friendly Side
As a Receptionist/Administrator, a positive and friendly attitude is crucial. Make sure to greet your interviewers with a warm smile and maintain a cheerful demeanor throughout the conversation.
✨Demonstrate Your Organizational Skills
Be prepared to discuss how you manage multiple tasks efficiently. Share specific examples from your past experiences where you successfully organized events or managed schedules, as this will highlight your attention to detail.
✨Communicate Clearly
Since excellent communication skills are essential for this role, practice articulating your thoughts clearly. Be ready to answer questions in a professional manner, both verbally and in writing, to showcase your strong telephone and email etiquette.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your ability to handle pressure and multitask. Think of situations where you had to stay calm under stress and how you resolved them, as this will demonstrate your proactive approach.
