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- Tasks: Be the friendly face of our business, managing calls and welcoming visitors.
- Company: Join a dynamic team where every day is different and exciting.
- Benefits: Enjoy a supportive work environment with opportunities for growth and development.
- Why this job: Perfect for those who love multitasking and thrive in a fast-paced setting.
- Qualifications: GCSEs in Maths and English; strong communication and organisational skills required.
- Other info: Ideal for high school and college students looking to gain valuable experience.
The predicted salary is between 24000 - 36000 £ per year.
Are you a people person with a knack for multitasking and staying calm under pressure? Do you thrive in a dynamic environment where every day brings something new? We’re looking for someone who excels at delivering a warm, professional welcome to customers, employees, and visitors alike. In this key role, you’ll be the friendly face of the business, helping things run smoothly through excellent organisation, clear communication, and top-notch administrative support.
What You’ll Be Doing:
- Managing the front desk, answering and directing all incoming calls efficiently and professionally
- Welcoming visitors and ensuring all site security procedures are followed
- Providing day-to-day administrative support to employees across the business
- Sorting, distributing, and managing all incoming and outgoing mail
- Responding to customer and supplier queries promptly and professionally
- Ordering and maintaining office supplies, stationery, and consumables
- Raising purchase orders and processing invoices as needed
- Booking domestic and international travel and accommodation
- Assisting the Finance Team with data input and basic financial reporting
What You’ll Bring:
Essential Skills & Experience:
- Excellent communication and interpersonal skills
- Strong organisational skills with the ability to multitask
- Confident in handling visitors and managing telephone systems
- General administrative experience and attention to detail
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook)
- Ability to work independently and as part of a team
Desirable Skills:
- Familiarity with SAGE 200
- NVQ/SVQ Level 1–4 in Business Administration or Customer Service
- Previous experience in a front-of-house or office administration role
Qualifications:
- GCSEs in Maths and English
- Competent IT skills and comfort with learning new systems
- UK Passport and ability to obtain Security Clearance
Receptionist and Administrator employer: Trinity Resource Solutions
Contact Detail:
Trinity Resource Solutions Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Receptionist and Administrator
✨Tip Number 1
Make sure to showcase your excellent communication skills during any interactions, whether it's in person or over the phone. Practising how you introduce yourself and handle common queries can help you feel more confident.
✨Tip Number 2
Familiarise yourself with the specific administrative tasks mentioned in the job description, such as managing calls and handling mail. Consider preparing examples from your past experiences that demonstrate your ability to multitask effectively.
✨Tip Number 3
Research our company culture and values to understand what we prioritise in a receptionist and administrator. This knowledge will help you align your responses during interviews and show that you're a great fit for our team.
✨Tip Number 4
If you have experience with Microsoft Office Suite, be ready to discuss specific tasks you've completed using these tools. Highlighting your proficiency can set you apart, especially since it's a key requirement for this role.
We think you need these skills to ace Receptionist and Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your communication and organisational skills, as well as any relevant administrative experience. Use specific examples that demonstrate your ability to multitask and handle a busy front desk.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Mention how your skills align with the job description, particularly your experience in customer service and administration.
Showcase Relevant Skills: Emphasise your proficiency with Microsoft Office Suite and any experience you have with telephone systems or managing visitors. Highlight your attention to detail and ability to work both independently and as part of a team.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your professionalism and attention to detail, which are crucial for this role.
How to prepare for a job interview at Trinity Resource Solutions
✨Showcase Your People Skills
As a receptionist and administrator, your ability to connect with people is crucial. Be prepared to share examples of how you've successfully interacted with customers or colleagues in the past, highlighting your warm and professional approach.
✨Demonstrate Your Multitasking Ability
This role requires juggling multiple tasks at once. During the interview, discuss specific instances where you've managed several responsibilities simultaneously, showcasing your organisational skills and calmness under pressure.
✨Familiarise Yourself with the Company
Research the company beforehand. Understand their values, culture, and any recent news. This will not only help you tailor your answers but also show your genuine interest in the role and the organisation.
✨Prepare for Common Administrative Questions
Expect questions related to administrative tasks, such as handling calls, managing mail, or using software like Microsoft Office. Brush up on these areas and be ready to discuss your experience and proficiency confidently.
