(App840) Data and Exams Assistant Apprentice Level 4

Introduction

To work as part of the Data & Exams team to deliver a high‑quality service supporting the efficient administration of academy data and academy examinations.

About the Employer

Trinity Academy Grammar is an ambitious and inclusive 11-16 academy with a strong record of achievement.

In February 2023 Ofsted graded the academy as good with outstanding features in leadership and personal development, and it received the World Class School mark in 2021.

The academy has become one of the highest-performing schools for progress in the Calderdale local authority in 2024 and achieved its best Attainment 8 score in 2025.

Trinity MAT is a high performing, cross‑phase trust that collaborates with schools across the country through the Trinity Institute of Education, West Yorkshire Maths Hub and White Rose Education initiatives.

The Academy and its trust provide world‑class professional development opportunities.

• What You’ll Do
• Analyse student performance, attendance, behaviour and progression data to identify trends, patterns and areas for improvement.
• Support evidence‑based decision‑making through the provision of analytical insights.
• Gather stakeholder requirements and translate them into meaningful reports and dashboards.
• Develop and maintain dashboards and visualisations to monitor student performance and operational KPIs.
• Present data using appropriate visualisation techniques to aid interpretation and decision‑making.
• Identify and resolve data quality issues, ensuring completeness, consistency and accuracy of academy datasets.
• Apply basic statistical techniques to analyse performance, attendance and examination outcomes.
• Compare trends across cohorts and time periods to identify significant patterns.
• Use analytical tools such as Excel, Power BI, MIS reporting tools and other business intelligence software to support reporting and analysis.
• Produce analytical reports containing findings, conclusions and recommendations for improvement.
• Present data findings and analytical insights to academy staff and leadership teams through reports, presentations and dashboards.
• Ensure all data is handled, stored and shared in accordance with GDPR, Data Protection legislation and academy policies.
• Support the collection, checking and production of a range of data relating to the academy, its students and staff.
• Assist in the admissions and enrolment processes, ensuring students have accurate timetables.
• Assist with the administration and maintenance of general student data.
• Support the creation and regular running of key reports from systems, including the primary Management Information System (MIS).
• Support enquiries from students and staff relating to assessments and examinations – both entries, results and the examinations themselves.
• Support the Exams Officer to ensure examinations and assessments run smoothly within the academy.
• Analyse key assessment, examinations, attendance and behaviour data within the academy.
• Support in the production and checking of student reports and assist in sending these electronically to parents.
• Training Outcome

This role provides a foundation for career progression to a School Data Manager or Exams Officer.

Skills Required

• Communication skills
• IT skills
• Attention to detail
• Organisation skills
• Problem‑solving skills
• Presentation skills
• Administrative skills
• Number skills
• Analytical skills
• Logical thinking
• Team working

Qualifications Desired

• GCSE – Maths and English, Grade 5/B+ (or equivalent)
• Course Information
• Course: Data Analyst (Level 4)
• Level: 4
• Route: Digital Apprenticeship Level: Higher
• Training Provider: CALDERDALE COLLEGE
• Working Arrangements

Working Week: Monday to Friday (1 day of study time per week), all year round. Expected Duration: 2 Years.

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