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- Tasks: Coordinate office operations and ensure a smooth, safe environment for everyone.
- Company: Join Trinity House, a leading maritime charity dedicated to mariners' safety.
- Benefits: Enjoy a competitive salary, generous pension scheme, and ample annual leave.
- Other info: Flexible working hours with opportunities for personal and professional growth.
- Why this job: Be part of a supportive team where your contributions truly matter.
- Qualifications: Experience in administration or office management and strong communication skills.
The predicted salary is between 26631 - 28229 £ per year.
Permanent • Harwich • £26,631.00 - 28,229.00 per annum pro rata (pay award pending) (Successful candidates will be appointed on the starting salary of this range) • 22 hours per week.
Trinity House works for the benefit and safety of all mariners as a General Lighthouse Authority and maritime charity. Our people are central to our reputation as a leading maritime organisation, as is our commitment as an employer to developing the skills, capabilities and potential of our workforce.
About the role:
We are seeking 2 enthusiastic Office Coordinators to join our front of house team in our Harwich office. You will work either the first half of the week (Mon-Wed) or the latter half (Wed-Fri), ensuring our office runs smoothly, safely, and efficiently for colleagues, visitors, and contractors.
What will you do:
- Coordinate daily office operations to ensure a smooth, safe, and professional environment.
- Oversee facilities, cleaning, office equipment, and site-based health & safety procedures, including inductions, first aid, and fire marshal coordination.
- Handle procurement, supplies, purchase orders, post, office records, and T Card management.
- Welcome visitors, manage bookings, maintain reception/meeting areas, operate the switchboard, and oversee office security and access control.
- Support internal events, occasional administrative tasks for HR, Procurement, and Engineering, and corporate initiatives such as sustainability, wellbeing, and inclusion.
What are we looking for:
- Proven administrative or office management experience in a multi-functional role.
- Strong organisational and problem-solving skills.
- Excellent communication skills and customer focus.
- Good ICT skills, including Microsoft Office products.
- Positive, flexible and proactive approach.
- Level 3 Business Administration or Facilities qualification (or working towards) is desirable.
What we offer:
- Membership in the Civil Service Pension Scheme, with generous employer pension contribution of 28.97%.
- A central role in a welcoming, professional workplace.
- A supportive team environment where your contribution makes a real impact.
- Generous annual leave entitlement.
Interview: w/c 11th April 2026.
We welcome qualified individuals to apply and we look forward to reviewing your applications for this exciting opportunity. We are committed to equity within a respectful, diverse and inclusive environment.
If you are interested in applying for this position, please complete the online application process by submitting your CV along with a supporting statement evidencing how you meet the role requirements.
Reception and Facilities Co-ordinator in Clacton-on-Sea employer: Trinity House
Contact Detail:
Trinity House Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Reception and Facilities Co-ordinator in Clacton-on-Sea
✨Tip Number 1
Get to know the company! Research Trinity House and understand their mission and values. This will help you tailor your approach during interviews and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Network like a pro! Connect with current or former employees on LinkedIn. A friendly chat can give you insider info about the role and might even lead to a referral, which can boost your chances of landing that job.
✨Tip Number 3
Prepare for the interview by practising common questions related to office coordination and facilities management. Think about examples from your past experiences that showcase your organisational skills and customer focus.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re serious about joining the team at Trinity House.
We think you need these skills to ace Reception and Facilities Co-ordinator in Clacton-on-Sea
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Reception and Facilities Co-ordinator role. Highlight relevant experience and skills that match the job description, like your organisational skills and customer focus.
Craft a Compelling Supporting Statement: Your supporting statement is your chance to shine! Use it to explain how you meet the role requirements. Be specific and give examples of your past experiences that relate to the tasks you'll be handling.
Show Your Enthusiasm: Let your passion for the role and the organisation come through in your application. Mention why you’re excited about working at Trinity House and how you can contribute to their mission.
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way to ensure your application gets to us directly. Plus, it makes the process smoother for everyone involved.
How to prepare for a job interview at Trinity House
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a Reception and Facilities Co-ordinator. Familiarise yourself with daily operations, health and safety procedures, and the importance of customer service in this role. This will help you answer questions confidently and show that you're genuinely interested.
✨Showcase Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised tasks and ensured everything ran smoothly, as this will demonstrate your suitability for the position.
✨Practice Your Communication Skills
Excellent communication is key for this role, so practice articulating your thoughts clearly and concisely. Consider doing mock interviews with a friend or family member, focusing on how you would welcome visitors and handle inquiries. This will help you feel more at ease during the actual interview.
✨Prepare Questions to Ask
Interviews are a two-way street, so come prepared with thoughtful questions about the company culture, team dynamics, and any specific challenges the office faces. This shows your enthusiasm for the role and helps you determine if it's the right fit for you.