Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support the Secretary and Chief Executive with high-level admin tasks and governance responsibilities.
- Company: Trinity House is a historic charity dedicated to safeguarding shipping and supporting seafarers since 1514.
- Benefits: Enjoy hybrid working, a competitive salary, and the chance to make a real impact.
- Why this job: Join a mission-driven team and gain valuable experience in a unique and supportive environment.
- Qualifications: 3 years' experience in a similar role; degree or A-Levels; proficient in Microsoft Office.
- Other info: This is a fixed-term contract from October 2025 to August 2026.
The predicted salary is between 36000 - 54000 £ per year.
Employer: The Corporation of Trinity House
Location: London (hybrid working)
Salary: c.£45,000
Contract Type: Full-time, Fixed Term (1st October 2025 – 31st August 2026)
Closing Date: 12 July 2025
About Us
Trinity House is a charity incorporated by Royal Charter since 1514 and dedicated to safeguarding shipping and seafarers. We provide education, training and welfare support while fulfilling our statutory duty as a General Lighthouse Authority (GLA) to deliver a reliable, efficient, and cost-effective aids to navigation service for the benefit and safety of all mariners. We are also a Fraternity comprising prominent members of the maritime community.
The Role
We are seeking a highly organised and proactive Executive Assistant to support the Secretary to the Corporation and Chief Executive of its Charities during a period of maternity leave. This is a pivotal role, combining high-level administrative support with responsibility for governance, HR, and data protection functions.
Key Responsibilities:
- Oversee the Secretary’s inbox and correspondence
- Draft and prepare reports, letters, and other documentation
- Organise and support Court, Board, and Sub-Committee meetings, including minute-taking
- Lead on departmental Governance, HR, and Data Protection (with GLA support)
- Maintain databases and filing systems
- Maintain governance and data protection records and processes
- Manage staff records and recruitment processes
- Represent the Secretary at meetings as required
- Manage the Secretary’s diary, travel, and meeting arrangements
- Liaise with internal staff and external stakeholders, including VIPs and HRH The Master’s Office
About You:
- Minimum 3 years’ experience in a similar role
- Experience in a busy office environment
- Flexible and adaptable with excellent organisational skills
- Educated to degree level or A-Levels (or equivalent) in English
- Proficient in Microsoft Office (Excel, Word, PowerPoint) and database systems
- Strong verbal and written communication skills
- Confident and accurate minute-taker
Why Join Us?
This is a unique opportunity to contribute to a historic and mission-driven organisation with a modern outlook. You’ll be part of a supportive team, working in a role that offers variety, responsibility, and the chance to make a real impact.
To apply, please submit your CV and a covering letter outlining your suitability for the role by an email via the button below by 12 July 2025.
Executive Assistant to the Secretary to the Corporation/Chief Executive (Fixed-Term Contract) employer: TRINITY HOUSE LIGHTHOUSE SERVICE
Contact Detail:
TRINITY HOUSE LIGHTHOUSE SERVICE Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant to the Secretary to the Corporation/Chief Executive (Fixed-Term Contract)
✨Tip Number 1
Familiarise yourself with Trinity House's mission and values. Understanding their commitment to safeguarding shipping and seafarers will help you align your responses during interviews and demonstrate your genuine interest in the role.
✨Tip Number 2
Network with current or former employees of Trinity House. Engaging with them can provide valuable insights into the company culture and expectations for the Executive Assistant role, which can be beneficial during your application process.
✨Tip Number 3
Prepare to discuss your experience in governance, HR, and data protection. Since these are key responsibilities of the role, being able to articulate your relevant experiences and how they relate to the position will set you apart from other candidates.
✨Tip Number 4
Showcase your organisational skills through examples. Be ready to share specific instances where you've successfully managed multiple tasks or projects, as this will highlight your ability to thrive in a busy office environment.
We think you need these skills to ace Executive Assistant to the Secretary to the Corporation/Chief Executive (Fixed-Term Contract)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience, particularly in administrative support and governance. Emphasise your organisational skills and any experience you have with HR and data protection.
Craft a Compelling Cover Letter: In your cover letter, clearly outline why you are suitable for the role. Mention your experience in busy office environments and your proficiency in Microsoft Office. Be sure to express your enthusiasm for working with a historic organisation like Trinity House.
Highlight Key Skills: Focus on key skills mentioned in the job description, such as minute-taking, communication skills, and adaptability. Provide specific examples of how you've demonstrated these skills in previous roles.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an Executive Assistant role.
How to prepare for a job interview at TRINITY HOUSE LIGHTHOUSE SERVICE
✨Showcase Your Organisational Skills
As an Executive Assistant, your ability to stay organised is crucial. Prepare examples of how you've successfully managed multiple tasks or projects in the past, especially in busy office environments.
✨Demonstrate Communication Proficiency
Strong verbal and written communication skills are essential for this role. Be ready to discuss your experience in drafting reports and correspondence, and consider bringing samples of your work if appropriate.
✨Familiarise Yourself with Governance and HR Processes
Since the role involves governance and HR responsibilities, brush up on relevant policies and procedures. Showing that you understand these areas will demonstrate your readiness for the position.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and adaptability. Think of scenarios where you've had to manage unexpected changes or challenges, particularly in a high-pressure environment.
