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- Tasks: Manage learner records and ensure compliance with funding regulations.
- Company: Join a dynamic team focused on education and skills development.
- Benefits: Enjoy hybrid working, career progression, and supportive management.
- Why this job: Gain valuable experience in data management while making a real impact in education.
- Qualifications: Strong education background and IT skills required; experience with data returns preferred.
- Other info: Opportunity to develop into an MIS & Compliance Manager role.
Overview
Job Title: Compliance Officer/Funding Coordinator
Reports to: Contracts and Funding Manager
Salary: Up to £36,000
Location: Liverpool/Hybrid
The Compliance Officer will be responsible for the day-to-day management of the Individualised Learner Records (ILR), including the monthly statutory return to the Education and Skills Funding Agency (ESFA). You will ensure all data and claims are accurate, compliant, and submitted on time, supporting apprenticeship, Skills Bootcamp, and other funded provision.
This role also involves overseeing elements of learner funding, employer payments, and compliance processes. You will have line management responsibilities, with full support and guidance provided if you are new to managing a team.
With clear career progression opportunities, this role is designed to develop into an MIS & Compliance Manager position.
Funding Coordinator Duties
- Manage the monthly ILR submission to ESFA, including collation and preparation of learner data.
- Monitor, analyse, and validate learner data to ensure accuracy in ILR returns, using validation reports such as PDSAT.
- Liaise with ESFA and other external agencies on ILR-related matters.
- Maintain and update learner record systems, apprenticeship service, and other management systems to reflect learner changes in time for submission deadlines.
- Oversee the enrolment process for Skills Bootcamp learners, including registration and milestone claim tracking.
- Provide oversight of the Exams Officer function (exam bookings and certification).
- Maintain a strong understanding of funding rules and communicate implications of changes to the team.
- Produce ad-hoc reports to validate and monitor MI system data.
- Work with colleagues to develop systems and processes that improve learner record accuracy and compliance.
- Collaborate closely with Finance and Curriculum teams to ensure successful delivery of administrative requirements for apprenticeships and Skills Bootcamps.
- Stay up to date with ESFA guidance, attend training, and engage in ongoing development.
- Undertake other duties as required to support organisational needs.
Person Specification
Education / Training
- Strong general education.
- Minimum Level 2 IT qualification.
Experience (Essential)
- Experience of submitting external data returns or working with large data sets.
- Knowledge of ILR returns or experience submitting data to the ESFA.
- Experience working with apprenticeships.
- Experience using learner record systems within the FE or independent training sector.
Experience (Desirable)
- Knowledge of ESFA funding rules.
Skills / Aptitudes
- Excellent IT skills, particularly Microsoft Office.
- Strong communication skills, able to explain complex data issues clearly.
- High accuracy and attention to detail.
- Strong organisational skills with the ability to manage multiple tasks and deadlines.
- Ability to work independently, problem solve, and escalate issues when needed.
- Experience of working effectively under pressure and adapting quickly to change.
- Proven ability to create tracking systems and spreadsheets for data monitoring and compliance.
- Team player with a flexible and proactive approach.
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MIS Officer - Apprenticeship employer: Trigon Recruitment Ltd
Contact Detail:
Trigon Recruitment Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land MIS Officer - Apprenticeship
✨Tip Number 1
Familiarise yourself with the Individualised Learner Records (ILR) process and the Education and Skills Funding Agency (ESFA) guidelines. Understanding these systems will not only help you in interviews but also demonstrate your commitment to the role.
✨Tip Number 2
Network with professionals in the education and training sector, especially those who have experience with apprenticeships and ILR submissions. Engaging with them can provide valuable insights and potentially lead to referrals.
✨Tip Number 3
Showcase your analytical skills by preparing examples of how you've worked with large data sets in the past. Be ready to discuss specific challenges you faced and how you overcame them, as this will highlight your problem-solving abilities.
✨Tip Number 4
Stay updated on any changes in funding rules or compliance requirements related to apprenticeships. This knowledge will not only prepare you for the role but also impress the hiring team with your proactive approach.
We think you need these skills to ace MIS Officer - Apprenticeship
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience, especially in managing data and compliance. Emphasise any previous roles where you've worked with ILR submissions or large datasets.
Craft a Strong Cover Letter: In your cover letter, explain why you're interested in the Compliance Officer/Funding Coordinator role. Mention specific skills that align with the job description, such as your attention to detail and experience with funding rules.
Showcase Relevant Experience: When detailing your work experience, focus on tasks that relate to the responsibilities of the role. Highlight any experience with apprenticeships, learner record systems, or liaising with external agencies like the ESFA.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at Trigon Recruitment Ltd
✨Know Your Data
Familiarise yourself with the Individualised Learner Records (ILR) and the process of submitting data to the ESFA. Be prepared to discuss your experience with large data sets and how you ensure accuracy in your submissions.
✨Showcase Your Communication Skills
As a Compliance Officer, you'll need to explain complex data issues clearly. Prepare examples of how you've communicated data-related challenges in the past, especially in a team setting.
✨Demonstrate Organisational Skills
Highlight your ability to manage multiple tasks and deadlines. Share specific instances where you've successfully juggled various responsibilities, particularly in a fast-paced environment.
✨Be Ready for Scenario Questions
Expect questions that assess your problem-solving abilities. Think of scenarios related to compliance and data management, and be ready to explain how you would handle them effectively.