Bids & Compliance Coordinator in Bellshill

Supporting the Bids, Accreditations & Marketing Manager and the wider Trident team with all administrative duties related to the bid function, compliance and accreditations, and marketing activities that cultivates the company’s established and well-respected reputation within the property maintenance sector and contributes to securing more work.

Location: Working from any of our offices in the UK dependent on the candidate's own location. Opportunity to work remotely from home if there is not an office nearby.

Main Responsibilities

• Daily monitoring and management of the company’s central mailbox.
• Monitoring daily tender alerts and identifying opportunities of potential interest.
• Downloading, reviewing and distributing tender documents with completion of a Bid Information Form for each opportunity, providing a simple overview for bid/no bid decision and submission compliance.
• Monitoring all tender communications including clarifications, updates and tender outcomes.
• Maintaining tender portals with up-to-date company information and documents.
• Completion of pre-qualification questionnaires and approved list applications.
• Supporting where required in the completion of tender responses.
• Coordination and submission of tender responses.
• Updating the Activity Report to accurately reflect all bid activity and status.
• Developing and maintaining Bid Library content and all relevant bid evidence including case studies, references, health and safety documentation, CVs, certification, diagrams and charts.
• Collaboration and liaison with internal teams and subject matter experts for input to gather necessary information and to ensure all information and data held is accurate and in date.
• Ensuring all compliance evidence is in place to maintain key company accreditations – including ISO 9001, ISO 14001, ISO 45001, Constructionline, Acclaim, CHAS, SafeContractor and Cyber Essentials – and completing online accreditation and audit processes.
• Maintaining trade association memberships – Painting & Decorating Association and Scottish Decorators Federation – and coordinating annual awards entries where applicable.
• Updating and monitoring social media accounts.
• Planning and coordinating website updates.
• Occasional development of marketing materials such as brochures or flyers.
• General compliance and administrative support and any other ad-hoc duties to support as required.

Desired Skills

• Administration experience with sound knowledge of Microsoft Office programmes.
• Some experience in working within bids and/or compliance within the construction industry – desired but not essential.
• Excellent written and verbal communication skills with ability to engage with colleagues at all levels.
• Strong attention to detail and a commitment to producing high-quality work.
• Able to work well under pressure to meet strict deadlines.
• Strong organisational, time management and planning skills.
• Proactive, flexible approach and a willingness to learn.
• Able to work on own initiative as well as part of a team.