At a Glance
- Tasks: Support senior leaders, manage schedules, and improve business operations.
- Company: Dynamic consultancy firm with a focus on growth and innovation.
- Benefits: Hybrid work, 25 days leave, professional development, and tech perks.
- Other info: Exciting opportunity for autonomy and career growth in a fast-paced environment.
- Why this job: Join a growing team and make a real impact in a trusted role.
- Qualifications: Experience in executive support, strong organisation skills, and tech-savvy.
The predicted salary is between 35000 - 45000 £ per year.
Location: Exeter/Hybrid
Salary: £35,000 - £45,000 DOE
About the Company
Our client is a growing professional services consultancy operating within a specialist advisory sector. Working with private clients, businesses, institutions and professional advisers, they provide strategic advice and consultancy services across a diverse portfolio of projects. Having recently strengthened their leadership team and embarked on an ambitious growth strategy, the business is now seeking an Executive Assistant & Operations Coordinator to become a trusted and integral part of the organisation.
The Role
This is a highly visible and trusted position supporting the leadership team across a broad range of executive, operational and administrative activities. You'll work directly alongside senior decision-makers, helping to keep priorities organised, projects moving and business operations running smoothly. This is not a traditional PA role; it's an opportunity for someone who enjoys taking ownership, improving processes and becoming a key part of a growing business. Part Executive Assistant, part Operations Coordinator and part problem-solver, you'll play a critical role in creating the structure and organisation that enables the business to scale successfully.
What You'll Be Doing
- Managing complex diaries, schedules and travel arrangements
- Coordinating meetings, logistics and business activities
- Monitoring actions, deadlines and follow-ups
- Supporting bookkeeping, invoicing and financial administration
- Liaising with external accountants, suppliers and professional advisers
- Managing document preparation, filing and record keeping
- Supporting client onboarding and compliance processes
- Creating and maintaining Standard Operating Procedures (SOPs)
- Identifying inefficiencies and improving operational processes
- Supporting day-to-day business operations and project coordination
- Ensuring important tasks and commitments do not fall through the cracks
What We're Looking For
We're looking for someone who is exceptionally organised, proactive and comfortable operating in a fast-paced professional environment. You will enjoy bringing order to complexity, solving problems before they become issues and supporting senior leaders who rely on you to keep things moving. The successful candidate will be naturally resourceful, highly dependable and able to operate with minimal supervision while maintaining excellent attention to detail.
Essential Skills & Experience
- Previous experience as an Executive Assistant, Senior PA, Operations Coordinator or similar role
- Experience supporting senior leaders within a professional services environment
- Strong organisational and diary management skills
- Bookkeeping, finance administration or accounts experience
- Excellent written and verbal communication skills
- Strong technology aptitude and confidence learning new systems
- Ability to manage multiple priorities and competing deadlines
- High levels of professionalism, integrity and discretion
- Experience handling confidential information appropriately
Desirable Skills & Experience
- Familiarity with Xero, FreeAgent or similar accounting software
- Exposure to a growing SME or entrepreneurial business environment
- Process improvement and workflow optimisation experience
- Experience creating and maintaining SOPs and operational documentation
- Proven ability to coordinate multiple stakeholders and competing priorities
Why You'll Love This Role
This is an opportunity to join a business at an exciting stage of growth and become a trusted extension of the leadership team. You'll enjoy genuine autonomy, variety and responsibility, while having the opportunity to shape processes, improve operations and contribute directly to the success of the business.
Benefits
- Hybrid working – mostly from home with occasional visits to the Exeter office or meeting attendance
- 25 days annual leave plus bank holidays
- Additional holiday entitlement linked to length of service
- Company laptop and mobile phone
- Ongoing professional development opportunities
To Apply
For a confidential discussion or to apply, please submit your CV and a brief covering note outlining your suitability for the role.
Executive Assistant and Operations Coordinator in Plymouth employer: Tribus People Recruitment
Join a dynamic professional services consultancy in Exeter, where you'll play a pivotal role as an Executive Assistant & Operations Coordinator. Enjoy a supportive work culture that values autonomy and innovation, with opportunities for professional growth and development. Benefit from hybrid working arrangements, generous annual leave, and the chance to contribute directly to the success of a rapidly growing business.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant and Operations Coordinator in Plymouth
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through industry events. We all know that sometimes it’s not just what you know, but who you know that can help you land that Executive Assistant & Operations Coordinator role.
✨Tip Number 2
Prepare for the interview by researching the company and its leadership team. We want you to show them that you’re not just another candidate; you’re someone who understands their vision and is ready to support their growth strategy.
✨Tip Number 3
Practice your problem-solving skills! Think of examples where you’ve improved processes or handled complex situations. We want you to demonstrate that you can bring order to chaos, just like they need in this role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. We’re here to help you every step of the way, so let’s get you that job!
We think you need these skills to ace Executive Assistant and Operations Coordinator in Plymouth
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the job description. Highlight your organisational skills, diary management experience, and any relevant operational roles you've held. We want to see how you can bring order to complexity!
Craft a Compelling Cover Note:Your cover note is your chance to shine! Keep it brief but impactful, explaining why you're the perfect fit for this Executive Assistant & Operations Coordinator role. Show us your enthusiasm for supporting senior leaders and improving processes.
Showcase Your Problem-Solving Skills:In your application, mention specific examples where you've identified inefficiencies and improved operations. We love candidates who take ownership and can demonstrate their resourcefulness in a fast-paced environment.
Apply Through Our Website:We encourage you to apply directly through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss out on any important updates. Plus, we love seeing applications come through our platform!
How to prepare for a job interview at Tribus People Recruitment
✨Know the Company Inside Out
Before your interview, take some time to research the company thoroughly. Understand their services, values, and recent developments. This will not only help you answer questions more effectively but also show your genuine interest in becoming a part of their team.
✨Showcase Your Organisational Skills
As an Executive Assistant & Operations Coordinator, your organisational skills are key. Prepare examples from your past experiences where you've successfully managed complex schedules or improved processes. Be ready to discuss how you can bring that same level of organisation to their team.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities. Think of scenarios where you've had to manage multiple priorities or resolve conflicts. Practising these responses will help you demonstrate your proactive approach and ability to handle challenges effectively.
✨Ask Insightful Questions
At the end of the interview, have a few thoughtful questions ready. Inquire about the company's growth strategy or how they measure success in this role. This shows that you're not just interested in the position, but also in contributing to the company's future.
