At a Glance
- Tasks: Support senior leaders, manage schedules, and improve business operations.
- Company: Dynamic consultancy firm with a focus on growth and innovation.
- Benefits: Hybrid work, 25 days leave, professional development, and company tech.
- Other info: Exciting opportunity for autonomy and process improvement in a fast-paced environment.
- Why this job: Join a growing team and make a real impact in a trusted role.
- Qualifications: Experience in executive support, strong organisation skills, and tech-savvy.
The predicted salary is between 35000 - 45000 £ per year.
Location: Exeter/Hybrid
Salary: £35,000 - £45,000 DOE
About the Company
Our client is a growing professional services consultancy operating within a specialist advisory sector. Working with private clients, businesses, institutions and professional advisers, they provide strategic advice and consultancy services across a diverse portfolio of projects. Having recently strengthened their leadership team and embarked on an ambitious growth strategy, the business is now seeking an Executive Assistant & Operations Coordinator to become a trusted and integral part of the organisation.
The Role
This is a highly visible and trusted position supporting the leadership team across a broad range of executive, operational and administrative activities. You'll work directly alongside senior decision-makers, helping to keep priorities organised, projects moving and business operations running smoothly. This is not a traditional PA role; it's an opportunity for someone who enjoys taking ownership, improving processes and becoming a key part of a growing business. Part Executive Assistant, part Operations Coordinator and part problem-solver, you'll play a critical role in creating the structure and organisation that enables the business to scale successfully.
What You'll Be Doing
- Managing complex diaries, schedules and travel arrangements
- Coordinating meetings, logistics and business activities
- Monitoring actions, deadlines and follow-ups
- Supporting bookkeeping, invoicing and financial administration
- Liaising with external accountants, suppliers and professional advisers
- Managing document preparation, filing and record keeping
- Supporting client onboarding and compliance processes
- Creating and maintaining Standard Operating Procedures (SOPs)
- Identifying inefficiencies and improving operational processes
- Supporting day-to-day business operations and project coordination
- Ensuring important tasks and commitments do not fall through the cracks
What We're Looking For
We're looking for someone who is exceptionally organised, proactive and comfortable operating in a fast-paced professional environment. You will enjoy bringing order to complexity, solving problems before they become issues and supporting senior leaders who rely on you to keep things moving. The successful candidate will be naturally resourceful, highly dependable and able to operate with minimal supervision while maintaining excellent attention to detail.
Essential Skills & Experience
- Previous experience as an Executive Assistant, Senior PA, Operations Coordinator or similar role
- Experience supporting senior leaders within a professional services environment
- Strong organisational and diary management skills
- Bookkeeping, finance administration or accounts experience
- Excellent written and verbal communication skills
- Strong technology aptitude and confidence learning new systems
- Ability to manage multiple priorities and competing deadlines
- High levels of professionalism, integrity and discretion
- Experience handling confidential information appropriately
Desirable Skills & Experience
- Familiarity with Xero, FreeAgent or similar accounting software
- Exposure to a growing SME or entrepreneurial business environment
- Process improvement and workflow optimisation experience
- Experience creating and maintaining SOPs and operational documentation
- Proven ability to coordinate multiple stakeholders and competing priorities
Why You'll Love This Role
This is an opportunity to join a business at an exciting stage of growth and become a trusted extension of the leadership team. You'll enjoy genuine autonomy, variety and responsibility, while having the opportunity to shape processes, improve operations and contribute directly to the success of the business.
Benefits
- Hybrid working – mostly from home with occasional visits to the Exeter office or meeting attendance
- 25 days annual leave plus bank holidays
- Additional holiday entitlement linked to length of service
- Company laptop and mobile phone
- Ongoing professional development opportunities
To Apply
For a confidential discussion or to apply, please submit your CV and a brief covering note outlining your suitability for the role.
Executive Assistant and Operations Coordinator in Exeter employer: Tribus People Recruitment
Join a dynamic professional services consultancy in Exeter, where you'll play a pivotal role as an Executive Assistant & Operations Coordinator. Enjoy a supportive work culture that values autonomy and innovation, with opportunities for professional growth and development. Benefit from hybrid working arrangements, generous annual leave, and the chance to contribute directly to the success of a growing business.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant and Operations Coordinator in Exeter
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or at industry events. We all know that sometimes it’s not just what you know, but who you know that can help you land that Executive Assistant & Operations Coordinator role.
✨Tip Number 2
Prepare for the interview by researching the company and its leadership team. We want you to be able to discuss how your skills can directly support their growth strategy. Show them you’re not just another candidate; you’re the one they need!
✨Tip Number 3
Practice your problem-solving skills! Think of examples where you’ve improved processes or managed multiple priorities. We want you to demonstrate that you can bring order to complexity, just like the role requires.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage with us directly.
We think you need these skills to ace Executive Assistant and Operations Coordinator in Exeter
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the job description. Highlight your organisational skills, diary management experience, and any relevant operational roles you've held. We want to see how you can bring order to complexity!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this Executive Assistant & Operations Coordinator role. Share specific examples of how you've improved processes or supported senior leaders in the past. Let us know why you’re excited about joining our growing team!
Showcase Your Problem-Solving Skills:In your application, don’t forget to mention times when you've identified inefficiencies and implemented solutions. We love candidates who take ownership and proactively solve problems before they escalate. This is key for the role!
Apply Through Our Website:We encourage you to apply directly through our website for a smoother process. It helps us keep track of applications and ensures you get noticed. Plus, it’s super easy – just upload your CV and cover letter, and you’re good to go!
How to prepare for a job interview at Tribus People Recruitment
✨Know the Company Inside Out
Before your interview, take some time to research the company thoroughly. Understand their services, recent projects, and growth strategy. This will not only help you answer questions more effectively but also show your genuine interest in becoming a part of their team.
✨Showcase Your Organisational Skills
As an Executive Assistant & Operations Coordinator, your organisational skills are key. Prepare examples from your past experiences where you successfully managed complex schedules or improved processes. Be ready to discuss how you can bring that same level of organisation to their team.
✨Demonstrate Problem-Solving Abilities
This role requires a proactive approach to problem-solving. Think of specific instances where you've identified inefficiencies and implemented solutions. Share these stories during your interview to illustrate your resourcefulness and ability to handle challenges.
✨Prepare Thoughtful Questions
At the end of the interview, you'll likely have the chance to ask questions. Prepare thoughtful queries about the company's growth plans, team dynamics, or operational challenges they face. This shows you're engaged and thinking critically about how you can contribute.
