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- Tasks: Support project teams with admin tasks, communication, and record-keeping.
- Company: Join IQA Group, a leader in infrastructure projects across the UK.
- Benefits: Enjoy 25 days holiday, pension, sick pay, and a supportive work environment.
- Why this job: Make an impact on exciting projects while developing your career in a dynamic team.
- Qualifications: Previous project administration experience and strong communication skills are essential.
- Other info: Full-time role with a competitive salary and opportunities for growth.
The predicted salary is between 27000 - 28500 £ per year.
IQA Group are now recruiting for a Project Administrator!
Project Administrator
Location: Hillington, Glasgow
Salary: £27,000 – £28,500 per annum, DOE
Contract: Full time, Permanent.
Hours: 40 Hours (8am – 5pm) Monday to Friday
Benefits: 25 days annual holiday, plus 8 stats, Pension and Sick pay!
Join a Business That Powers the Nation!
At IQA Group, we don’t just support infrastructure we help build it!
From telecoms and renewables to power networks and commercial electrical contracting, we’re a trusted name in complex projects that keep the UK connected and moving.
With over 200 employees across Glasgow, North Wales, Newcastle and Liverpool, we’re proud of our expertise, reputation, and growth.
We are now recruiting for a Project Administrator to provide efficient and effective administrative support to the projects, working alongside the Project Manager, Project Engineers & project teams to ensure that projects and objectives are delivered on time, within scope and to the agreed budget.
In addition to this, as our Project Administrator you will be responsible for:
- Internal Communication: Liaising with the project teams to provide clerical and administrative support.
- Stakeholder Communication: Liaising with suppliers, contractors, and freight forwarders.
- Updating and maintaining comprehensive project files & documentation (e.g. Control files, RFQ files, shipping documentation, procurement documentation).
- Record Keeping: Maintain accurate records of quotations, purchase orders, invoices, shipments and supplier information while also updating the project control files.
- Researching new suppliers for the Request for Quotation (RFQ) or Invitation to Bid (IFB) process, whilst updating and maintaining the supplier database.
- RFQ administration: drafting RFQs to suppliers, gathering quotations, and tracking the RFQ process from sending to receiving responses.
- Invoice Processing: Receiving, verifying, and recording invoices from suppliers, ensuring they are accurate and match purchase orders prior to the approval process.
- Assist with the planning & co-ordinating of Shipments including all shipping documentation.
- Maintaining accurate records & updating finance files for month-end reporting, supplier payment reports, cashflow etc.
- Planning & co-ordinating of meetings, including effective minuting of meetings.
- General administrative duties as required to support the projects & projects team.
- Plan own workload and daily activities to meet team objectives to ensure completion of project administrative tasks.
In order to be successful in this role you must have:
- Previous Project Administration experience in a similar role.
- Excellent communication skills both written and verbal
- Excellent problem solving skills
Ready to make a real impact on high-profile projects?
Apply now and take the next step in your commercial career with IQA Group.
Registered Office: 36B Speirs Wharf, Port Dundas, Glasgow, G4 9TG
Company Reg No. – SC372990 | VAT Reg No. – GB986160980
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Project Administrator employer: Tribepost Ltd
Contact Detail:
Tribepost Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Project Administrator
✨Tip Number 1
Familiarise yourself with project management tools and software commonly used in the industry. Being able to demonstrate your proficiency in these tools during an interview can set you apart from other candidates.
✨Tip Number 2
Network with professionals in the field of project administration. Attend industry events or join relevant online forums to connect with others who may provide insights or even referrals for the position at IQA Group.
✨Tip Number 3
Research IQA Group's recent projects and initiatives. Understanding their work will allow you to tailor your conversations during interviews, showing that you're genuinely interested in their operations and how you can contribute.
✨Tip Number 4
Prepare specific examples from your previous experience that highlight your organisational skills and ability to manage multiple tasks. This will help you effectively communicate your suitability for the Project Administrator role.
We think you need these skills to ace Project Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in project administration. Focus on your communication skills, problem-solving abilities, and any specific software or tools you've used that relate to the role.
Craft a Compelling Cover Letter: Write a cover letter that addresses why you want to work for IQA Group specifically. Mention your previous experience in project administration and how it aligns with the responsibilities outlined in the job description.
Highlight Relevant Skills: In your application, emphasise your organisational skills, attention to detail, and ability to manage multiple tasks. These are crucial for the Project Administrator role and should be evident in your written materials.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is essential for the role.
How to prepare for a job interview at Tribepost Ltd
✨Showcase Your Project Administration Experience
Make sure to highlight your previous experience in project administration. Be prepared to discuss specific projects you've worked on, the challenges you faced, and how you overcame them. This will demonstrate your capability to handle the responsibilities of the role.
✨Communicate Clearly and Effectively
Since excellent communication skills are crucial for this position, practice articulating your thoughts clearly. Use examples from your past roles where effective communication made a difference in project outcomes. This will show that you can liaise well with both internal teams and external stakeholders.
✨Demonstrate Problem-Solving Skills
Prepare to discuss instances where you've encountered problems in your previous roles and how you resolved them. This could involve managing tight deadlines or coordinating with multiple suppliers. Highlighting your problem-solving abilities will align with the expectations of the role.
✨Familiarise Yourself with the Company
Research IQA Group and understand their projects and values. Being knowledgeable about the company will not only help you answer questions more effectively but also allow you to ask insightful questions, showing your genuine interest in the role and the organisation.
