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- Tasks: Coordinate exciting events and ensure smooth office operations for a vibrant workplace.
- Company: Join a leading IT services provider with a focus on people and culture.
- Benefits: Enjoy flexible hours, free parking, casual dress code, and regular social activities.
- Why this job: Make a real impact by enhancing employee engagement and promoting company culture.
- Qualifications: Customer service experience, strong communication skills, and attention to detail required.
- Other info: Dynamic environment with opportunities for personal and professional growth.
The predicted salary is between 27000 - 29400 £ per year.
Location: Poole, Dorset – Office Based
Salary: £27,000-£29,400 per annum DOE
Contract: Permanent, Full Time
Hours: 37.5 hours, week days
This is an exciting opportunity to join a leading IT services provider that places excellence, people and customers at the centre of its vision. With offices across the country, events and activities are arranged to help maintain a happy and motivated company culture.
This varied role involves preparing supplier information summaries, tracking costs, planning and smooth running of social and networking events as well as purchasing merchandise and gifts. Working in the Operations team, there will be a mix of routine and one-off activities for employees and office set up, as well as engagements that promote the company brands at external industry and university events across the country. This is a support role aimed at providing the best possible experience for employees, applicants, clients and prospects alike. It involves an element of travel between offices and event venues across the UK as required. Structured training will be given, and the role requires the successful candidate to follow detailed procedures and work to precise briefs.
Events Responsibilities:- Coordinating employee engagement activities and events including weekly sports and social activities, office lunches, drinks and other celebrations
- Assisting with the set-up of engagement activities at external sales and university events across the UK to help promote Dorset Software IT Team Services and Careers opportunities
- Making bookings on time, and at the best prices, with accurate tracking in the finance systems
- Monitoring participation of events to ensure value for money
- Researching and presenting comparison data for a wide range of venues, entertainment options, suppliers, gifts and merchandise
- Taking part in the organisation of company-wide events such as the Summer and New Year parties
- Greeting visitors, welcoming new employees and answering calls
- Setting up meeting rooms, communal areas, workstations and new offices
- Acceptance and provision of goods and services such as I.T. equipment and groceries
- Responding to cases on-demand
- Assisting with maintaining high standards in all the offices including overseeing cleaning and security
- Enjoy working closely with others
- Good at working within the scope of structured procedures and instructions
- Excellent attention to detail, eager to work accurately and to high standards
- Proactive with strong organisation and prioritisation skills
- Experience of building supplier relationships
- Very strong verbal and written communication skills
- Minimum of 1-2 years in a customer service-based role
- Able to perform physical moving of equipment
- Flexible working hours
- Free parking
- Casual dress code
- Company pension scheme
- Shower and changing facilities
- Complimentary drinks, snacks and fresh fruit
- Regular subsidised sporting and social activities and events
- A healthy balance between a strong work ethic and a life outside of work
- A supportive and productive company culture and great colleagues!
About Us: Dorset Software is a leading provider of bespoke business applications, development consultancy and IT support services. The company has a friendly working environment, offering growth for employees to fulfil their potential. We offer flexible working hours and have a great work life balance, understanding our employee’s desire to have a rewarding career and personal life.
If you think your values align, please click on APPLY and send a copy of your CV and covering letter.
Events and Facilities Administrator in Poole employer: Tribepost Ltd
Contact Detail:
Tribepost Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Events and Facilities Administrator in Poole
✨Tip Number 1
Get to know the company culture! Before your interview, check out their social media and website to see what events they host. This will help you connect with them during your chat and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice your communication skills! As an Events and Facilities Administrator, you'll need to be a pro at talking to people. Try role-playing with a friend or family member to get comfortable discussing your experiences and how they relate to the job.
✨Tip Number 3
Be ready to showcase your organisational skills! Think of examples from your past where you've successfully managed events or projects. This will help you demonstrate that you can handle the varied responsibilities of the role.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you're keen on joining our awesome team at Dorset Software!
We think you need these skills to ace Events and Facilities Administrator in Poole
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Events and Facilities Administrator role. Highlight relevant experience, especially in customer service and event coordination, to show us you’re the perfect fit!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to express your enthusiasm for the role and how your skills align with our company culture. We love seeing personality, so don’t hold back!
Showcase Your Attention to Detail: Since this role requires precision, make sure your application is free from typos and errors. A well-organised application reflects your ability to follow detailed procedures, which is key for us.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity with Dorset Software!
How to prepare for a job interview at Tribepost Ltd
✨Know the Company Culture
Before your interview, take some time to research Dorset Software's company culture. They value excellence, people, and customers, so think about how your experiences align with these values. Be ready to share examples of how you've contributed to a positive work environment in previous roles.
✨Showcase Your Organisational Skills
As an Events and Facilities Administrator, strong organisational skills are key. Prepare to discuss specific instances where you've successfully managed events or projects. Highlight your attention to detail and how you track costs and manage supplier relationships effectively.
✨Prepare for Practical Scenarios
Expect to be asked about how you would handle real-life scenarios related to event planning and facilities management. Think through potential challenges, like managing last-minute changes or ensuring high standards in office setups, and be ready to share your thought process.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! This shows your interest in the role and the company. You might ask about the types of events they typically organise or how they measure the success of employee engagement activities. It’s a great way to demonstrate your enthusiasm for the position.
