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- Tasks: Support meetings, manage documents, and assist the Governance Team with various administrative tasks.
- Company: A reputable Housing Association with a focus on community support.
- Benefits: Competitive pay, hybrid work model, and potential for permanent position.
- Why this job: Gain valuable experience in governance while making a difference in the community.
- Qualifications: Strong admin skills, effective communication, and proficiency in MS Office.
- Other info: Immediate start available; perfect for those seeking flexible work opportunities.
The predicted salary is between 30000 - 42000 £ per year.
A Housing Association is currently looking for an Office Administrator on a temporary basis for about 2 months with a possible permanent opportunity.
Key responsibilities
- Meeting planning and support, including agenda creation, collation of Board and committee reports using Decision Time (online meeting portal software).
- Assist the Governance Services Officer with accommodation, travel and catering requirements for Board and committee meetings, as required.
- Lead on the sealing of documents for the group, in accordance with procedures, ensuring accurate record keeping is maintained and records are updated as necessary (training provided).
- Monitoring the Governance mailbox and escalating matters as appropriate, ensuring matters are dealt with professionally and efficiently to agreed timescales.
- Filing of returns with external bodies such as Companies House and the FCA as required ensuring deadlines are tracked and met and accurate information is submitted (guidance will be provided).
- Provision of secretarial support to the Director of Governance and other members of the Governance Team as appropriate/directed.
- Any other duties commensurate to the role as directed by Line manager or Director of Governance.
Essential requirements
- Solid administrative / secretarial exposure, including meeting scheduling, document creation and record keeping.
- Effective communication with stakeholders at all levels.
- Dealing with sensitive and confidential information whilst maintaining discretion.
- Proficiency with MS Office, including Word & Excel as well as online tools such as MS Teams and SharePoint.
- Must be immediately available or on short notice.
Office Administrator employer: TRI Consulting Ltd
Contact Detail:
TRI Consulting Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrator
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Office Administrator role. You never know who might have the inside scoop on a job opening or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Familiarise yourself with their values and recent projects, so you can show them you're not just another candidate but someone who genuinely cares about their mission.
✨Tip Number 3
Practice your responses to common interview questions. Think about how your skills in administration and communication make you the perfect fit for the role. Confidence is key, so rehearse until you feel ready to shine!
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing familiar faces from our community, so make sure to keep us in the loop about your job search journey!
We think you need these skills to ace Office Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your administrative skills and experience. We want to see how you've handled meeting planning, document creation, and record keeping in previous roles. Customising your CV for this specific role will help us see you as a great fit!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're interested in the Office Administrator position and how your skills align with the responsibilities listed. We love seeing enthusiasm and a personal touch, so don’t hold back!
Showcase Your Communication Skills: Since effective communication is key for this role, make sure your application reflects that. Use clear and concise language, and if you have examples of how you've communicated with stakeholders or managed sensitive information, include those!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, it gives you a chance to explore more about us and what we do!
How to prepare for a job interview at TRI Consulting Ltd
✨Know Your Stuff
Familiarise yourself with the key responsibilities listed in the job description. Be ready to discuss how your previous experience aligns with tasks like meeting planning and document management. This shows you’re not just interested, but also prepared.
✨Showcase Your Communication Skills
Since effective communication is crucial for this role, think of examples where you've successfully interacted with stakeholders. Practise articulating these experiences clearly, as it will demonstrate your ability to handle professional interactions.
✨Be Ready for Scenario Questions
Prepare for questions that might ask how you would handle sensitive information or tight deadlines. Think through scenarios where you’ve had to maintain discretion or manage time effectively, and be ready to share those stories.
✨Brush Up on Tech Skills
Make sure you're comfortable with MS Office and online tools like MS Teams and SharePoint. If you can, try to mention specific instances where you’ve used these tools to enhance your work efficiency during the interview.
