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For Companies At a Glance
- Tasks: Process invoices and manage billing queries in a dynamic finance team.
- Company: Fast-growing facilities management organisation with a strong internal culture.
- Benefits: Up to £28,000 salary, hybrid working, 25 days holiday, and AAT training support.
- Why this job: Kickstart your finance career while keeping the wheels of business turning.
- Qualifications: Strong Excel skills, attention to detail, and good communication.
- Other info: Genuine progression opportunities in a supportive environment.
The predicted salary is between 24000 - 28000 £ per year.
Join a fast-growing national facilities business where finance meets operations - and where your work genuinely keeps the wheels turning. We’re working with a well-established, multi-service facilities management organisation that supports major commercial clients across the UK. Known for their strong internal culture, operational excellence, and commitment to development, they’re now looking to add a Billing Coordinator to their growing finance team.
The Opportunity
Reporting into the Billing Team Manager, you’ll play a key role in ensuring invoices, expenses, and job costs are processed accurately and efficiently. You’ll be the link between finance, engineers, suppliers, and clients - helping maintain smooth billing processes that support business growth. You’ll gain deep exposure to contract billing, financial systems, and operational workflows, making this an excellent stepping stone for anyone wanting to build a career in finance or commercial administration.
What You’ll Be Doing
- Processing job-related invoices and expenses through CAFM/Job Management systems
- Progressing jobs to billing stage and resolving issues that delay invoicing
- Managing supplier and subcontractor queries to avoid disputes
- Generating client invoices with supporting documentation
- Reviewing engineer time entries and expense allocations
- Supporting timesheet exports and corrections
- Monitoring Work in Progress (WIP) and escalating billing blockers
- Responding to client billing queries
- Assisting with reporting, administration, and finance documentation
What We’re Looking For
- Strong Excel and general IT skills
- Good numeracy and attention to detail
- Clear written and verbal communication
- Experience using finance or job management systems (advantageous)
- Organised, proactive mindset with a problem-solving approach
The Package
- Salary up to £28,000
- 25 days holiday + bank holidays
- Hybrid working (3 days office / 2 days home)
- Employer-supported AAT training after probation
- Healthcare, life insurance & medical cover after qualifying period
- Genuine progression opportunities within a growing business
Locations
Billing Administrator in Oxted, Surrey employer: Trevett Project Services
Contact Detail:
Trevett Project Services Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Billing Administrator in Oxted, Surrey
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how they align with your own. This will help you stand out and show that you're genuinely interested in being part of their team.
✨Tip Number 3
Practice your responses to common interview questions, but keep it natural. Use the STAR method (Situation, Task, Action, Result) to structure your answers and highlight your problem-solving skills, especially in finance-related scenarios.
✨Tip Number 4
Don’t forget to follow up after interviews! A quick thank-you email can leave a lasting impression and shows your enthusiasm for the role. Plus, it keeps you on their radar as they make their decision.
We think you need these skills to ace Billing Administrator in Oxted, Surrey
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Billing Administrator role. Highlight your experience with invoicing, finance systems, and any relevant skills like Excel. We want to see how you can fit into our team!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're excited about the role and how your background makes you a great fit. Keep it concise but engaging – we love a bit of personality!
Show Off Your Attention to Detail: In a role where accuracy is key, make sure your application is free from typos and errors. Double-check everything before hitting send. It shows us you care about quality and precision!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, it gives you a chance to explore more about us!
How to prepare for a job interview at Trevett Project Services
✨Know Your Numbers
As a Billing Administrator, you'll be dealing with invoices and expenses daily. Brush up on your numeracy skills and be prepared to discuss how you've handled financial data in the past. Maybe even bring examples of reports or spreadsheets you've worked on!
✨Master the Tech
Familiarise yourself with finance or job management systems, as they’re crucial for this role. If you’ve used any specific software before, be ready to talk about your experience and how it helped streamline processes. Showing that you can adapt to new tech will impress them!
✨Communicate Clearly
Since you'll be the link between various teams, strong communication is key. Practice explaining complex billing issues in simple terms. During the interview, demonstrate your ability to articulate thoughts clearly, both verbally and in writing.
✨Show Your Problem-Solving Skills
This role requires a proactive mindset and a knack for resolving issues. Think of examples where you've tackled billing disputes or streamlined processes. Be ready to share these stories to showcase your problem-solving approach and how it can benefit their team.
