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For Companies At a Glance
- Tasks: Process invoices and manage billing queries in a dynamic finance team.
- Company: Fast-growing facilities management business with a strong internal culture.
- Benefits: Hybrid working, career development opportunities, and a supportive team environment.
- Why this job: Gain valuable experience in finance while supporting major commercial clients.
- Qualifications: Strong Excel skills, attention to detail, and a proactive mindset.
- Other info: Perfect stepping stone for a career in finance or commercial administration.
The predicted salary is between 30000 - 42000 £ per year.
Join a fast-growing national facilities business where finance meets operations - and where your work genuinely keeps the wheels turning. We are working with a well-established, multi-service facilities management organisation that supports major commercial clients across the UK. Known for their strong internal culture, operational excellence, and commitment to development, they are now looking to add a Billing Coordinator to their growing finance team.
The Opportunity
Reporting into the Billing Team Manager, you will play a key role in ensuring invoices, expenses, and job costs are processed accurately and efficiently. You will be the link between finance, engineers, suppliers, and clients - helping maintain smooth billing processes that support business growth. You will gain deep exposure to contract billing, financial systems, and operational workflows, making this an excellent stepping stone for anyone wanting to build a career in finance or commercial administration.
What You Will Be Doing
- Processing job-related invoices and expenses through CAFM/Job Management systems
- Progressing jobs to billing stage and resolving issues that delay invoicing
- Managing supplier and subcontractor queries to avoid disputes
- Generating client invoices with supporting documentation
- Reviewing engineer time entries and expense allocations
- Supporting timesheet exports and corrections
- Monitoring Work in Progress (WIP) and escalating billing blockers
- Responding to client billing queries
- Assisting with reporting, administration, and finance documentation
What We Are Looking For
- Strong Excel and general IT skills
- Good numeracy and attention to detail
- Clear written and verbal communication
- Experience using finance or job management systems (advantageous)
- Organised, proactive mindset with a problem-solving approach
Billing Coordinator in Guildford employer: TREVETT PROFESSIONAL SERVICES LTD
Contact Detail:
TREVETT PROFESSIONAL SERVICES LTD Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Billing Coordinator in Guildford
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how they align with your own. This will help you stand out as someone who genuinely wants to be part of their team.
✨Tip Number 3
Practice your responses to common interview questions, but keep it natural. Use the STAR method (Situation, Task, Action, Result) to structure your answers and showcase your problem-solving skills.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and show your enthusiasm for the role. Plus, it keeps you on their radar!
We think you need these skills to ace Billing Coordinator in Guildford
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Billing Coordinator role. Highlight your experience with invoicing, finance systems, and any relevant skills that match what we're looking for. A personalised CV shows us you're genuinely interested!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our team. Mention specific experiences that relate to the job description and show us your enthusiasm for the role.
Show Off Your Excel Skills: Since strong Excel skills are a must-have, don’t forget to mention any relevant experience you have. If you've worked with financial data or job management systems before, let us know how you used those skills to solve problems.
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It helps us keep track of your application and ensures you get all the updates directly from us. Plus, it’s super easy!
How to prepare for a job interview at TREVETT PROFESSIONAL SERVICES LTD
✨Know Your Numbers
As a Billing Coordinator, you'll be dealing with invoices and expenses all day long. Brush up on your numeracy skills and be ready to discuss how you've handled financial data in the past. Maybe even prepare a few examples of how you’ve resolved discrepancies or improved billing processes.
✨Familiarise Yourself with Systems
Since experience with finance or job management systems is a plus, do some research on common tools used in the industry. If you can, try to get hands-on experience with any relevant software before the interview. This will show that you're proactive and ready to hit the ground running.
✨Communicate Clearly
You'll be the link between various teams, so strong communication skills are essential. Practice explaining complex billing concepts in simple terms. During the interview, make sure to articulate your thoughts clearly and listen actively to the questions being asked.
✨Show Your Organised Side
Being organised is key in this role. Prepare to discuss how you manage your workload and prioritise tasks. You might want to share specific examples of how you've kept track of multiple projects or resolved issues efficiently in the past.